Faculty and Staff Resources

Faculty and Staff Information

Below you will find forms, policies, guidelines and other links and documents to help faculty and staff with their responsibilities within the College of Arts and Sciences.

Please contact the dean's office by email ([email protected]) or phone (518-442-4651) if you have other questions not addressed on this page. For questions about the items in this list, contact the individual(s) associated with each section.

General
Contact

Brian T. Stephenson
Vice Dean
[email protected]

College of Arts and Sciences Bylaws

CAS Bylaws

The College serves the instructional needs of undergraduate and graduate students, supports the research and teaching life of the faculty, and seeks to promote intellectual community both within and beyond its membership. Article X of the Policies of the Board of Trustees directs the faculty of each college to “prepare and adopt bylaws which shall contain (1) Provisions for committees and their responsibilities; (2) Procedures for the calling and conduct of faculty meetings and elections; and (3) Provisions for such other matters of organization and procedure as may be necessary for the performance of their responsibilities.” In accordance with these Policies, in recognition that “provisions of bylaws concerning consultation with the faculty shall be subject to the approval of the chief administrative officer of the college” and in further recognition that the College By-Laws are themselves governed by the By-Laws of the University at Albany, the Faculty has ratified the following set of By-Laws for the College of Arts and Sciences.

Department Chair Manual

Department Chair Manual

This manual lays out the responsibilities of CAS department chairs.

Academics
Academics Contact

Caren Stark
Assistant Dean
[email protected]

For student grievances, contact:
Marie Rabideau
Assistant Dean/Planning and Tenure/Promotion
[email protected]

Course Action Form

Course Action Form (Word)

This form is used to submit course and curricular changes. Submit via email in MS Word to Caren Stark as an attachment. Please combine all attachments into one document (course action form, email approvals from cross-listing Department Chairs, syllabus, GenEd forms and associated requirements).

In addition, program related proposals should be accompanied by the UPPC Campus Impact Form. To access the form, visit the Program & Curriculum Development page. and navigate to Step 2: Complete the Shared Governance Process under Existing Undergraduate Degree Program.

Course Change Online Forms

Course Changes may be submitted by Administrative Support Personnel or Chair only

Add/Remove Instructor Form
Room Change Request Form
Scheduling Request Form
Section Correction Form

Course Buyout Policy

Course Buyout Policy

Buying out time refers to the practice of having an external sponsor of research buy a portion of the time/effort of a faculty member for the purpose of conducting the sponsored research. The College recognizes the importance of including course buyout time in grants for faculty to devote time to research projects. This policy serves as a guide for determining appropriate course buyout costs to be written into grants and for delineating the distribution of course release funds that are received through successful grants.

Statement of Reasonable Accommodation Policy

Statement of Reasonable Accommodation Policy

University at Albany Statement of Reasonable Accommodation Policy In response to the Americans with Disabilities Act

Student Academic Grievance Procedures (CAS)

Student Academic Grievance Procedures (CAS)

The following procedure has been established for undergraduate and graduate students who seek adjudication of an academic grievance against faculty members or instructors in the College of Arts and Sciences. Such grievances may concern grades assigned or penalties imposed for alleged academic infractions.  

Contact Marie Rabideau for student grievances.

Syllabus Requirements and Policies

For undergraduate syllabus requirements, please visit the Undergraduate Bulletin and navigate to the section titled "Syllabus Requirement. "

For graduate syllabus requirements, please visit the Graduate School's Course Changes and Syllabus Guide webpage and navigate to the Graduate Course Syllabus Template in the section titled "Course Syllabus Guide."

Syllabus Storage Policy

Teaching Template and Principles

CAS Teaching Template (Excel Spreadsheet)

Department Chairs are responsible for making teaching assignments for all instructional personnel. The College of Arts and Sciences uses information from the departments about teaching, class size, and teaching loads to make short-term decisions about strategic resource allocation (e.g., Adjunct Lecturers) as well as for long-term planning (e.g., hiring faculty). It is understood in the College that departments often have quite different needs and requirements, and we make decisions in this context. Because of the importance of this information, it is essential that departments provide accurate data to the College. To assist departments in their collection of this information, we have designed the CAS Teaching Template.


Principles of Teaching Responsibility

These principles of teaching responsibilities apply to faculty and other instructional staff at the University at Albany.


Undergraduate Regulations including Syllabus Requirements and Standards of Academic Integrity

Budget
Budget Contact

Brian T. Stephenson
Vice Dean
[email protected]

Ross Smith
Senior Staff Assistant
[email protected]

CAS Spending Plan Template
Faculty Start-up Funds Extension Request
Facilities
Facilities Contact

Robert Nazzaro
Assistant Dean for Facilities
[email protected]

Building/Room Access Information (UAlbanyID)

Building access and certain room access in buildings managed by the College of Arts and Sciences is via the UAlbanyID card. Requests to add or remove access must be submitted by Administrative Managers or designated Administrative Assistants on the UAlbanyID card web page. Questions can be directed to [email protected].

CAS Conference Rooms

Various conference rooms are available for use by CAS faculty and staff. These rooms are meeting rooms and are not to be scheduled for classes. Any student who wishes to reserve a CAS conference room must do so through their department or organization advisor. Students will not be allowed to reserve conference rooms without going through a faculty or staff member.

Available rooms (details provided below):

  • AS-122 (Arts and Sciences Building)
  • HU-290 (Humanities Building)
  • HU-354 (Humanities Building)

Checking Availability of Conference Rooms
In Microsoft Outlook, select:

  1. Calendar
  2. Add Calendar
  3. From Room List
  4. Select desired conference room.

Reserving a Conference Room
Contact the Dean’s Office by emailing [email protected]. Please allow 48 hours of notice to reserve a conference room. Any reservations attempted within 48 hours will not be guaranteed. 

In your email request, please specify:

  • Name
  • Purpose
  • Phone number, email
  • Desired date and time

Please Note: If you are holding an event that requires catering, please account for that in your initial reservation. Any adjustments to allow early entry for catering set up are not guaranteed. 

    Using the Conference Room
    Sign out the key to the conference room from the CAS Dean’s Office, AS 217, on the day of your reservation. Be advised, the CAS Office is closed for lunch from 12-1 p.m. daily. Please plan your pick-up accordingly.

    Return the key immediately following your reservation. For reservations where rooms are used after hours, or on weekends, keys can be returned to the lockbox outside of AS 217 immediately after the meeting, or first thing the next morning.
     

    Room AS-122

    • Capacity: 30
    • Food Allowed: Yes
    • Notes: Conference style with table, screen, whiteboard, computer, projector and VCR

    Room HU-290

    • Capacity: 30
    • Food Allowed: Yes
    • Notes: Conference style with table, 2 plasma screens, computer-ready overhead projector, portable projection screen, chalkboard, and connections for laptops (VGA, HDMI and wireless). This room is equipped for videoconferencing and web-conferencing (using an HD pan-tilt-zoom camera as well as a wireless lapel mic).
    • Chairs: 34 blue

    Room HU-354

    • Capacity: 50
    • Food Allowed: Yes
    • Notes: Classroom style with computer, table, lectern, portable screen and overhead projector, chalkboard.

     

    Note: If you are interested in holding an event on campus with alcohol, please contact Catering at 518-442-5986 or email [email protected].

    Classroom Reservations

    Visit the University at Albany’s Event Management System to make Classroom Reservations.

    Room Change Request

    After publication of the Schedule of Classes, use this form to request a needed change in assigned classroom.

    Human Resources/Compliance
    Human Resources/Compliance Contact

    Brian T. Stephenson
    Vice Dean
    [email protected]

    CAS Tenure-Track Faculty Appointment Checklist
    CAS Recruitment Checklist

    This checklist is provided to guide CAS departments as they conduct approved faculty searches. Departmental Administrative Managers and Contact Secretaries are well-versed in these procedures and should be involved in helping with each stage of the process.

    CAS Request for Administrative Access
    Access and Compliance Agreement
    Human Resources Forms

    Visit the Human Resources forms page for HR forms you may need. 

    Research and Scholarly/Creative Activity Support
    Research and Scholarly/Creative Activity Support Contact

    Brian T. Stephenson
    Vice Dean
    [email protected]

    Course Buyout Policy

    Course Buyout Policy

    Buying out time refers to the practice of having an external sponsor of research buy a portion of the time/effort of a faculty member for the purpose of conducting the sponsored research. The College recognizes the importance of including course buyout time into grants in order for faculty to devote time to research projects. This policy serves as a guide for determining appropriate course buyout costs to be written into grants and for delineating the distribution of course release funds that are received through successful grants.

    SUNY Pre-Award and Compliance System (PACS)

    SUNY Pre-Award and Compliance System (PACS), which replaced COEUS, serves as a one-stop-shop for grant proposal development, submission and award acceptance, as well as for research protocol preparation, submission, review and approval. Read more about PACS on the Office of Sponsored Programs site.

    Read about useful information about the PACS approval process for CAS.

    CAS Conference Participation Support
    Tenure & Promotion
    Tenure & Promotion Contact

    Marie Rabideau
    Assistant Dean/Planning and Tenure/Promotion
    [email protected]

    Guidelines for Conducting Pre-Tenure Faculty Contract Renewals

    Pre-tenure faculty contract renewals are viewed as a timely and important opportunity to review a junior faculty member’s progress toward tenure and promotion. View all guidelines.

    College of Arts & Sciences Timeline for Promotion and/or Continuing Appointment
    Overview of the Tenure and Promotion Review Process

    Visit the Provost's site for an overview of the tenure and promotion review process at the University at Albany. 

    Quick Guidelines for Packaging Tenure and/or Promotion Cases

    View the Quick Guidelines for Packaging Tenure and/or Promotion Cases and what to deliver to the College of Arts and Sciences office.

    Document Register and CV Samples

    View a sample document register (Excel) for packaging tenure and promotion cases.

    View a sample Curriculum Vitae (CV).

    Continuing Appointment (Tenure) & Promotion Dossier - Checklist and Submission Form