Faculty and Staff Information
Below you will find forms, policies, guidelines and other links and documents to help faculty and staff with their responsibilities within the College of Arts and Sciences.
Please contact the dean's office by email ([email protected]) or phone (518-442-4651) if you have other questions not addressed on this page. For questions about the items in this list, contact the individual(s) associated with each section.
The College serves the instructional needs of undergraduate and graduate students, supports the research and teaching life of the faculty, and seeks to promote intellectual community both within and beyond its membership. Article X of the Policies of the Board of Trustees directs the faculty of each college to “prepare and adopt bylaws which shall contain (1) Provisions for committees and their responsibilities; (2) Procedures for the calling and conduct of faculty meetings and elections; and (3) Provisions for such other matters of organization and procedure as may be necessary for the performance of their responsibilities.” In accordance with these Policies, in recognition that “provisions of bylaws concerning consultation with the faculty shall be subject to the approval of the chief administrative officer of the college” and in further recognition that the College By-Laws are themselves governed by the By-Laws of the University at Albany, the Faculty has ratified the following set of By-Laws for the College of Arts and Sciences.
This manual lays out the responsibilities of CAS department chairs.
- Human Resources New Employee Information
- Direct Deposit Information
- Update Address
- International Employee Resources
- Purchasing Computers, Software, and Related Equipment
- Center for the Advancement of Teaching, Learning, and Online Education (CATLOE)
- Undergraduate Education Policy Reminders for Faculty
Research, Scholarship & Creative Activity Support
- CAS Conference Participation Support Program
- Faculty Seed Funding (FRAP, Conference and Journal Support)
- Sponsored Funds Financial Management
- Research Foundation Human Resources
- Post-Award Management Quick Reference Guide
- Contact List for Using Your RF Accounts
- General Travel Procedures
- Travel Reimbursement
- Eduroam - wireless access at other participating institutions
Other Helpful Resources
- Consultation about Student Conduct Issues
- University Police (UPD)
- Career Services for Students & Alumni
- Human Resources
- Campus Recreation (Wellness Programs and SEFCU Fitness Center)
Course Action Form (Word)
This form is used to submit course and curricular changes. Submit via email in MS Word to Caren Stark as an attachment. Please combine all attachments into one document (course action form, email approvals from cross-listing Department Chairs, syllabus, GenEd forms and associated requirements).
In addition, program related proposals should be accompanied by the UPPC Campus Impact Form. To access the form, visit the Program & Curriculum Development page. and navigate to Step 2: Complete the Shared Governance Process under Existing Undergraduate Degree Program.
Buying out time refers to the practice of having an external sponsor of research buy a portion of the time/effort of a faculty member for the purpose of conducting the sponsored research. The College recognizes the importance of including course buyout time in grants for faculty to devote time to research projects. This policy serves as a guide for determining appropriate course buyout costs to be written into grants and for delineating the distribution of course release funds that are received through successful grants.
University at Albany Statement of Reasonable Accommodation Policy In response to the Americans with Disabilities Act
The following procedure has been established for undergraduate and graduate students who seek adjudication of an academic grievance against faculty members or instructors in the College of Arts and Sciences. Such grievances may concern grades assigned or penalties imposed for alleged academic infractions.
Contact Marie Rabideau for student grievances.
CAS Teaching Template (Excel Spreadsheet)
Department Chairs are responsible for making teaching assignments for all instructional personnel. The College of Arts and Sciences uses information from the departments about teaching, class size, and teaching loads to make short-term decisions about strategic resource allocation (e.g., partlines) as well as for long-term planning (e.g., hiring faculty). It is understood in the College that departments often have quite different needs and requirements, and we make decisions in this context. Because of the importance of this information, it is essential that departments provide accurate data to the College. To assist departments in their collection of this information, we have designed the CAS Teaching Template. Read more about the purpose and use of the CAS Teaching Template.
These principles of teaching responsibilities apply to faculty and other instructional staff at the University at Albany.
Information about Graduate Assistantships, Fellowships & Tuition Scholarships from The Graduate School.
CAS Spending Plan Template (Excel)
Assistant Dean for Facilities
Building access and certain room access in buildings managed by the College of Arts and Sciences is via the UAlbanyID card. Requests to add or remove access must be submitted by Administrative Managers or designated Administrative Assistants on the UAlbanyID card web page. Questions can be directed to [email protected].
Various conference rooms are available for use by CAS faculty and staff. These rooms are meeting rooms and are not to be scheduled for classes.
- AS-122 (Arts and Sciences Building)
- HU-290 (Humanities Building)
- HU-354 (Humanities Building)
Checking Availability of Conference Rooms
In Microsoft Outlook, select
From Room List
Select desired conference room.
Reserving a Conference Room
Contact the Dean’s Office at 442-4651 or by emailing [email protected]
- Phone number, email
- Desired date and time
Please Note: Based on some trends for earlier reservations that have been noted by the Dean’s Office support staff, the CAS Dean’s Office has made some revisions in the dates that we will begin the reservations process for the CAS Departments.
First Monday in July – fall and first two weeks of spring semesters
First Monday in December – spring and first two weeks of summer semesters
First Monday in April – summer and first two weeks of fall semester
*In order to give CAS Departments priority in the scheduling, reservations will be opened to outside departments two weeks after CAS Reservations begin.
Using the Conference Room
Sign out the key to the conference room from the College Office, Arts and Sciences Building, Room 217. Return and sign the key in a timely fashion. Be advised, the CAS Office is CLOSED for lunch from12-1 p.m. daily. Please plan accordingly. For reservations where rooms are used after hours, or on weekends, PLEASE RETURN ROOM KEYS TO LOCKBOX OUTSIDE OF AS 217 immediately after the meeting, or first thing the next morning.
Room AS-122 (Arts and Sciences Building)
- Food Allowed-Yes
- Notes- Conference style. Table, screen, whiteboard, computer, projector, VCR.
Room HU-290 (Humanities Building)
- Food Allowed-Yes
- Notes- Conference Style, Table, 2 plasma screens, computer-ready, overhead projector, portable projection screen, chalkboard, connections for laptops (VGA, HDMI and wireless). This room is equipped for Videoconferencing and Webconferencing (using an HD pan-tilt-zoom camera as well as a wireless lapel mic). Videoconferencing services must be arranged through ITS. Please see the ITS webpage to request videoconferencing.
- Chairs: 34 blue
- 4/23/15: the Interactive Media Center loans out Skyping kits: https://library.albany.edu/imc/ OR https://library.albany.edu/imc/equipment
- 9/9/15 – Please allow a 48 hour turnaround time when requesting reservations.
Room HU-354 (Humanities Building)
- Food Allowed-Yes
- Notes- Classroom style. Computer, Table, Lectern, portable screen and overhead projector, chalkboard.
Note: If you are interested in holding an event on campus with alcohol please contact Catering at 518-442-5986 or email [email protected].
Visit the University at Albany’s Event Management System to make Classroom Reservations.
After publication of the Schedule of Classes, use this form to request a needed change in assigned classroom.
This checklist is provided to guide CAS departments as they conduct approved faculty searches. Departmental Administrative Managers and Contact Secretaries are well-versed in these procedures and should be involved in helping with each stage of the process.
Visit the Human Resources forms page for HR forms you may need.
Buying out time refers to the practice of having an external sponsor of research buy a portion of the time/effort of a faculty member for the purpose of conducting the sponsored research. The College recognizes the importance of including course buyout time into grants in order for faculty to devote time to research projects. This policy serves as a guide for determining appropriate course buyout costs to be written into grants and for delineating the distribution of course release funds that are received through successful grants.
View guidelines for the Dr. Nuala McGann Drescher Diversity and Inclusion Leave Program. Visit the NYS Grant Opportunities page for more information.
SUNY Pre-Award and Compliance System (PACS), which replaced COEUS, serves as a one-stop-shop for grant proposal development, submission and award acceptance, as well as for research protocol preparation, submission, review and approval. Read more about PACS on the Office of Sponsored Programs site.
This program is currently unavailable.