Faculty and Staff Resources

Brian T. Stephenson
Vice Dean
[email protected]

Review the College of Arts & Sciences Bylaws.

The College serves the instructional needs of undergraduate and graduate students, supports the research and teaching life of the faculty, and seeks to promote intellectual community both within and beyond its membership. Article X of the Policies of the Board of Trustees directs the faculty of each college to “prepare and adopt bylaws which shall contain:

1. Provisions for committees and their responsibilities;
2. Procedures for the calling and conduct of faculty meetings and elections; and
3. Provisions for such other matters of organization and procedure as may be necessary for the performance of their responsibilities.” 

In accordance with these Policies, in recognition that “provisions of bylaws concerning consultation with the faculty shall be subject to the approval of the chief administrative officer of the college” and in further recognition that the College By-Laws are themselves governed by the By-Laws of the University at Albany, the Faculty has ratified the following set of By-Laws for the College of Arts and Sciences.

• University at Albany Faculty Handbook
   

Getting Started

• Human Resources New Employee Information
• Direct Deposit Information
• Update Address
• International Employee Resources
• Purchasing Computers, Software, and Related Equipment

Teaching

• Center for the Advancement of Teaching, Learning, and Online Education (CATLOE)
• Undergraduate Education Policy Reminders for Faculty 

Research, Scholarship & Creative Activity Support

• College of Arts & Sciences Conference Participation Support Program
• Faculty Seed Funding (FRAP, Conference and Journal Support)
• Sponsored Funds Financial Management
• Research Foundation Human Resources
• Post-Award Management Quick Reference Guide
• Contact List for Using Your RF Accounts
• General Travel Procedures
• Travel Reimbursement
• Eduroam - wireless access at other participating institutions

Public Engagement

• Public Engagement in the College of Arts & Sciences
• University Office for Public Engagement 

Other Helpful Resources

• Consultation about Student Conduct Issues
  • Online Reporting of Students of Concern
  • Psychological Consultation about Student Behavior
  • Sexual Assault Reporting
• University Police (UPD) 
• Career Services for Students & Alumni
  • Majors and Careers
  • Interviewing
  • Graduate School
• Human Resources
  • Employee Policies
  • United University Professions (UUP)
• Recreation & Wellness

• Academic Program Directors
• Academic/Research Center Directors
• Administrative Assistants
• Administrative Center Directors
• Administrative Managers
• Dean's Office
• Department Chairs
• Graduate Directors
• Honors Program Directors
• Research Liaisons
• Undergraduate Directors

Caren Stark
Assistant Dean
[email protected]

For student grievances, contact:
Marie Rabideau
Assistant Dean/Planning and Tenure/Promotion
[email protected]

The Course/Program Action form (CAF/PAF) is used to submit course and curricular changes. We now use an electronic version of the CAF/PAF. We only accept submissions from Department Administrative Support Staff and Chairs, so please work through your departmental office for any curricular updates.

Please upload all related documentation in the online CAF/PAF (syllabi, email approvals from Chairs with cross-listed courses, Gen Ed forms, etc.) In addition, please upload a completed UPPC Campus Impact Form with any program proposals, whether resources are required or not." The link can be found under Step 1: Conduct Preliminary Discussions.   

Review the Course Buyout Policy.

Buying out time refers to the practice of having an external sponsor of research buy a portion of the time/effort of a faculty member for the purpose of conducting the sponsored research. The College recognizes the importance of including course buyout time in grants for faculty to devote time to research projects. This policy serves as a guide for determining appropriate course buyout costs to be written into grants and for delineating the distribution of course release funds that are received through successful grants.

Preventing and Responding to Disruptive Behavior in the Classroom

Recognizing and Responding to Troubling Student Behavior

Policy on Absence of Instructors from Class

Intercollegiate Athletic Missed Class Policy

Statement of Reasonable Accommodation Policy

UAlbany's Statement on Reasonable Accommodations for Students

Review the College of Arts & Sciences Student Academic Grievance Procedures.

The following procedure has been established for undergraduate and graduate students who seek adjudication of an academic grievance against faculty members or instructors in the College of Arts and Sciences. Such grievances may concern grades assigned or penalties imposed for alleged academic infractions.  

Contact Marie Rabideau for student grievances.

For undergraduate syllabus requirements, please visit the Undergraduate Bulletin and navigate to the section titled "Syllabus Requirement. "

For graduate syllabus requirements, please visit the Graduate School's Course Changes and Syllabus Guide webpage and navigate to the Graduate Course Syllabus Template in the section titled "Course Syllabus Guide."

Syllabus Storage Policy

College of Arts & Sciences Teaching Template (Excel Spreadsheet)

Department Chairs are responsible for making teaching assignments for all instructional personnel. The College of Arts and Sciences uses information from the departments about teaching, class size, and teaching loads to make short-term decisions about strategic resource allocation (e.g., Adjunct Lecturers) as well as for long-term planning (e.g., hiring faculty). It is understood in the College that departments often have quite different needs and requirements, and we make decisions in this context. Because of the importance of this information, it is essential that departments provide accurate data to the College. To assist departments in their collection of this information, we have designed the Teaching Template.

Principles of Teaching Responsibility

These principles of teaching responsibilities apply to faculty and other instructional staff at the University at Albany.

Undergraduate Regulations including Syllabus Requirements and Standards of Academic Integrity

Caren Stark
Assistant Dean
[email protected]

College of Arts & Sciences Assistantship Information 2024-2025

Information about Graduate Assistantships, Fellowships & Tuition Scholarships from The Graduate School.

Tuition Scholarship Award Form

Tuition Scholarship Request Form for Externally Funded Assistantships

Additional Service Waiver Form for Graduate, Teaching and Research Assistants

Brian T. Stephenson
Vice Dean
[email protected]

Ross Smith
Staff Associate for Administration
[email protected]

Review the College of Arts & Sciences Spending Plan Template (Excel).

Faculty Start-up Funds Extension Request

Robert Nazzaro
Assistant Dean for Facilities
[email protected]

Building access and certain room access in buildings managed by the College of Arts and Sciences is via the UAlbanyID card. Requests to add or remove access must be submitted by Administrative Managers or designated Administrative Assistants on the UAlbanyID card web page. Questions can be directed to [email protected].

Various conference rooms are available for use by Arts & Sciences faculty and staff. These rooms are meeting rooms and are not to be scheduled for classes. Any student who wishes to reserve an Arts & Sciences conference room must do so through their department or organization advisor. Students will not be allowed to reserve conference rooms without going through a faculty or staff member.

Available rooms (details provided below):

• AS-122 (Arts and Sciences Building)
• HU-290 (Humanities Building)
• HU-354 (Humanities Building)

Checking Availability of Conference Rooms
In Microsoft Outlook, select:

1. Calendar
2. Add Calendar
3. From Room List
4. Select desired conference room.

Reserving a Conference Room
Contact the Dean’s Office by emailing [email protected]. Please allow 48 hours of notice to reserve a conference room. Any reservations attempted within 48 hours will not be guaranteed. 

In your email request, please specify:

• Name
• Purpose
• Phone number, email
• Desired date and time

Please Note: If you are holding an event that requires catering, please account for that in your initial reservation. Any adjustments to allow early entry for catering set up are not guaranteed. 

Using the Conference Room
Sign out the key to the conference room from the College of Arts & Sciences Dean’s Office, AS 217, on the day of your reservation. Be advised, the Dean's Office is closed for lunch from noon to 1 p.m. daily. Please plan your pick-up accordingly.

Return the key immediately following your reservation. For reservations where rooms are used after hours, or on weekends, keys can be returned to the lockbox outside of AS 217 immediately after the meeting, or first thing the next morning.

Room AS-122

• Capacity: 30
• Food Allowed: Yes
• Notes: Conference style with table, screen, whiteboard, computer, projector and VCR

Room HU-290

• Capacity: 30
• Food Allowed: Yes
• Notes: Conference style with table, 2 plasma screens, computer-ready overhead projector, portable projection screen, chalkboard, and connections for laptops (VGA, HDMI and wireless). This room is equipped for videoconferencing and web-conferencing (using an HD pan-tilt-zoom camera as well as a wireless lapel mic).
• Chairs: 34 blue

Room HU-354

• Capacity: 50
• Food Allowed: Yes
• Notes: Classroom style with computer, table, lectern, portable screen and overhead projector, chalkboard.

Note: If you are interested in holding an event on campus with alcohol, please contact Catering at 518-442-5986 or email [email protected].

Visit the University at Albany’s Event Management System to make Classroom Reservations.

After publication of the Schedule of Classes, use the Room Change Request form to request a needed change in assigned classroom.

Brian T. Stephenson
Vice Dean
[email protected]

College of Arts & Sciences Checklist for New Tenure-track Faculty Appointments 

The Arts & Sciences Recruitment Checklist is provided to guide departments as they conduct approved faculty searches. Departmental Administrative Managers and Contact Secretaries are well-versed in these procedures and should be involved in helping with each stage of the process.

Complete the Arts & Sciences Request for Administrative Access.

Access and Compliance Agreement Memorandum

Visit the Human Resources forms page for HR forms you may need. 

Brian T. Stephenson
Vice Dean
[email protected]

Review the Course Buyout Policy.

Buying out time refers to the practice of having an external sponsor of research buy a portion of the time/effort of a faculty member for the purpose of conducting the sponsored research. The College recognizes the importance of including course buyout time into grants in order for faculty to devote time to research projects. This policy serves as a guide for determining appropriate course buyout costs to be written into grants and for delineating the distribution of course release funds that are received through successful grants.

View guidelines for the Dr. Nuala McGann Drescher Diversity and Inclusion Leave Program. Visit the NYS Grant Opportunities page for more information.

See a Drescher Application Checklist.

SUNY Pre-Award and Compliance System (PACS), which replaced COEUS, serves as a one-stop-shop for grant proposal development, submission and award acceptance, as well as for research protocol preparation, submission, review and approval. Read more about PACS on the Office of Sponsored Programs site.

Read about useful information about the PACS approval process for College of Arts & Sciences.

University at Albany Policy Statement on Sabbatical Leaves

College of Arts & Sciences Sabbatical Leave Request Form

College of Arts & Sciences Sabbatical Leave Request Procedures

This program is currently unavailable.

College of Arts & Sciences Conference Participation Support Program Application

College of Arts & Sciences Conference Participation Support Program Post Travel Next Steps