CAS Information for Faculty and Staff

Faculty and Staff Information

Below you will find forms, policies, guidelines and other links and documents to help faculty and staff with their responsibilities within the College of Arts and Sciences. Here are guidelines for forms found on this page:

  • Require signatures:  Print the form, get appropriate signatures, mail or fax the signed form to the appropriate person or place. Note: While we continue to work remotely during the COVID-19 crisis, electronic signatures will be accepted as appropriate.
  • Do not require signatures:  Attach the form to an email to the appropriate person or place. Be sure to follow any specific instructions for forms.
  • Forms in Excel format:  These are best viewed by saving the file first.  Maximize the view after opening the file.

Please contact the dean's office by email ([email protected]) or phone (518-442-4651) if you have other questions not addressed on this page. For questions about the items in this list, contact the individual(s) associated with each section.

General
Contact

Kathy Gersowitz, Vice Dean
[email protected]

College of Arts and Sciences Bylaws

CAS Bylaws

The College serves the instructional needs of undergraduate and graduate students, supports the research and teaching life of the faculty, and seeks to promote intellectual community both within and beyond its membership. Article X of the Policies of the Board of Trustees directs the faculty of each college to “prepare and adopt bylaws which shall contain (1) Provisions for committees and their responsibilities; (2) Procedures for the calling and conduct of faculty meetings and elections; and (3) Provisions for such other matters of organization and procedure as may be necessary for the performance of their responsibilities.” In accordance with these Policies, in recognition that “provisions of bylaws concerning consultation with the faculty shall be subject to the approval of the chief administrative officer of the college” and in further recognition that the College By-Laws are themselves governed by the By-Laws of the University at Albany, the Faculty has ratified the following set of By-Laws for the College of Arts and Sciences.

Department Chair Manual

Department Chair Manual

This manual lays out the responsibilities of CAS department chairs.

Blackboard Faculty Orientation Materials
Academics
Contact

Caren Stark, Assistant Dean
[email protected]

Cindy Endres, Administrative Assistant to the Dean
[email protected]

For student grievances, contact Marie Rabideau
[email protected]

Course Action Form

Course Action Form (Word)

This form is used to submit course and curricular changes. Submit via email in MS Word to Cindy Endres as an attachment. Please combine all attachments into one document (course action form, email approvals from cross-listing Department Chairs, syllabus, GenEd forms and associated requirements). In addition, program related proposals should also be accompanied by the UPPC Campus Impact Form.

Course Change Online Forms

Course Changes may be submitted by Administrative Support Personnel or Chair only

Add/Remove Instructor Form
Room Change Request Form
Scheduling Request Form
Section Correction Form

Course Buyout Policy

Course Buyout Policy

Buying out time refers to the practice of having an external sponsor of research buy a portion of the time/effort of a faculty member for the purpose of conducting the sponsored research. The College recognizes the importance of including course buyout time into grants in order for faculty to devote time to research projects. This policy serves as a guide for determining appropriate course buyout costs to be written into grants and for delineating the distribution of course release funds that are received through successful grants.

Statement of Reasonable Accommodation Policy

Statement of Reasonable Accommodation Policy

University at Albany Statement of Reasonable Accommodation Policy In response to the Americans with Disabilities Act

Student Academic Grievance Procedures (CAS)

Student Academic Grievance Procedures (CAS)

The following procedure has been established for undergraduate and graduate students who seek adjudication of an academic grievance against faculty members or instructors in the College of Arts and Sciences. Such grievances may concern grades assigned or penalties imposed for alleged academic infractions.  

Contact Marie Rabideau for student grievances.

Teaching Template and Principles

CAS Teaching Template (Excel Spreadsheet)

Department Chairs are responsible for making teaching assignments for all instructional personnel. The College of Arts and Sciences uses information from the departments about teaching, class size, and teaching loads to make short-term decisions about strategic resource allocation (e.g., partlines) as well as for long-term planning (e.g., hiring faculty).  It is understood in the College that departments often have quite different needs and requirements, and we make decisions in this context.  Because of the importance of this information, it is essential that departments provide accurate data to the College.  To assist departments in their collection of this information, we have designed the CAS Teaching Template. Read more about the purpose and use of the CAS Teaching Template.


Principles of Teaching Responsibility

These principles of teaching responsibilities apply to faculty and other instructional staff at the University at Albany.


Undergraduate Regulations including Syllabus Requirements and Standards of Academic Integrity

Budget
Contact

Kathy Gersowitz, Vice Dean
[email protected]

Ross Smith, Senior Staff Assistant
[email protected]

CAS Spending Plan Template
Facilities
Contact

Elizabeth Gaffney, Assistant Dean/Facilities
[email protected]

CAS Conference Rooms

Various conference rooms are available for use by CAS faculty and staff. These rooms are meeting rooms and are not to be scheduled for classes.

  • AS-122 (Arts and Sciences Building)
  • HU-290 (Humanities Building)
  • HU-354 (Humanities Building)

Checking Availability of Conference Rooms
In Microsoft Outlook, select
Calendar
Open Calendar
From Room List
Select desired conference room.

Reserving a Conference Room
Contact the Dean’s Office at 442-4651 or by e-mailing [email protected]

Specify:

  • Name
  • Purpose
  • Phone number, email
  • Desired date and time

Please Note: Based on some trends for earlier reservations that have been noted by the Dean’s Office support staff, the CAS Dean’s Office has made some revisions in the dates that we will begin the reservations process for the CAS Departments.

First Monday in July – fall and first two weeks of spring semesters
First Monday in December – spring and first two weeks of summer semesters
First Monday in April – summer and first two weeks of fall semester

*In order to give CAS Departments priority in the scheduling, reservations will be opened to outside departments two weeks after CAS Reservations begin.

    Using the Conference Room
    Sign out the key to the conference room from the College Office, Arts and Sciences Building, Room 217. Return and sign the key in a timely fashion. Be advised, the CAS Office is CLOSED for lunch from12-1 p.m. daily. Please plan accordingly. For reservations where rooms are used after hours, or on weekends, PLEASE RETURN ROOM KEYS TO LOCKBOX OUTSIDE OF AS 217 immediately after the meeting, or first thing the next morning.

    Room AS-122 (Arts and Sciences Building)

    • Capacity-30
    • Food Allowed-Yes
    • Notes- Conference style. Table, screen, whiteboard, computer, projector, VCR.

    Room HU-290 (Humanities Building)

    • Capacity-30
    • Food Allowed-Yes
    • Notes- Conference Style, Table, 2 plasma screens, computer-ready, overhead projector, portable projection screen, chalkboard, connections for laptops (VGA, HDMI and wireless). This room is equipped for Videoconferencing and Webconferencing (using an HD pan-tilt-zoom camera as well as a wireless lapel mic). Videoconferencing services must be arranged through ITS. Please see the ITS webpage to request videoconferencing.
    • Chairs: 34 blue
    • 4/23/15: per Elizabeth Gaffney, the Interactive Media Center loans out Skyping kits:  http://library.albany.edu/imc/ OR http://library.albany.edu/imc/equipment/skype_kit
    • 9/9/15 – Please allow a 48 hour turnaround time when requesting reservations.

    Room HU-354 (Humanities Building)

    • Capacity-50
    • Food Allowed-Yes
    • Notes- Classroom style. Computer, Table, Lectern, portable screen and overhead projector, chalkboard.


    Note: If you are interested in holding an event on campus with alcohol please contact Lee in Catering at 518-442-5986 or email [email protected]

    Classroom Reservations

    Visit the University at Albany’s Event Management System to make Classroom Reservations.

    Room Change Request

    After publication of the Schedule of Classes, use this form to request a needed change in assigned classroom.

    SUNY Card Access Application

    Use this form to request or remove SUNYCard Access to buildings and rooms.

    Human Resources/Compliance
    Contact

    Kathy Gersowitz, Vice Dean
    [email protected]

    CAS Tenure-Track Faculty Appointment Checklist
    CAS Recruitment Checklist

    This checklist is provided to guide CAS departments as they conduct approved faculty searches. Departmental Administrative Managers and Contact Secretaries are well-versed in these procedures and should be involved in helping with each stage of the process.

    CAS Request for Administrative Access
    Access and Compliance Agreement
    Human Resources Forms

    Visit the Human Resources forms page for HR forms you may need. 

    Research and Scholarly/Creative Activity Support
    Contacts

    Kathy Gersowitz, Vice Dean
    [email protected]


    Elizabeth Gaffney, Assistant Dean/Facilities 
    [email protected]

    Course Buyout Policy

    Course Buyout Policy

    Buying out time refers to the practice of having an external sponsor of research buy a portion of the time/effort of a faculty member for the purpose of conducting the sponsored research. The College recognizes the importance of including course buyout time into grants in order for faculty to devote time to research projects. This policy serves as a guide for determining appropriate course buyout costs to be written into grants and for delineating the distribution of course release funds that are received through successful grants.

    SUNY Pre-Award and Compliance System (PACS)

    SUNY Pre-Award and Compliance System (PACS), which replaced COEUS, serves as a one-stop-shop for grant proposal development, submission and award acceptance, as well as for research protocol preparation, submission, review and approval. Read more about PACS on the Office of Sponsored Programs site.

    Read about useful information about the PACS approval process for CAS.

    Tenure & Promotion
    Contact

    Marie Rabideau, Assistant Dean/Planning and Tenure/Promotion
    [email protected]

    Guidelines for Conducting Pre-Tenure Faculty Contract Renewals

    Pre-tenure faculty contract renewals are viewed as a timely and important opportunity to review a junior faculty member’s progress toward tenure and promotion. View all guidelines.

    College of Arts & Sciences Timeline for Promotion and/or Continuing Appointment
    Overview of the Tenure and Promotion Review Process

    Visit the Provost's site for an overview of the tenure and promotion review process at the University at Albany. 

    Quick Guidelines for Packaging Tenure and/or Promotion Cases

    View the Quick Guidelines for Packaging Tenure and/or Promotion Cases and what to deliver to the College of Arts and Sciences office.

    Document Register and CV Samples

    View a sample document register (Excel) for packaging tenure and promotion cases.

    View a sample Curriculum Vitae (CV).

    Continuing Appointment (Tenure) & Promotion Dossier - Checklist and Submission Form