Grant Development Services

1. Funding opportunity released
   • Develop a one-pager project idea, contact a grant writer
   • Host kick-off meeting to solicit collaborators
2. Two months before deadline
   • Start framing proposal components
   • Identify key personnel
   • Initiate collaboration with community partners (as necessary)
3. Six weeks before deadline
   • Assign roles and responsibilities
   • Submit a Proposal Request Form to SPA
   • Ensure your PACS disclosure certification is current
   • Ensure you research compliance trainings are current
4. One month before deadline
   • Initiate budget discussion with SPA, draft budget justifications
   • Request key personnel and supporting documents
5. Five business days before deadline
   • Submit application package to SPA
6. Submission deadline
   • SPA submits application package to funding agency

Once you have found the right funding opportunity, you may still need to find collaborators, partners and team members.

For collaborators from UAlbany, tap into the campus’ rich research pool. Explore UAlbany Institutes, Centers and Labs.

To find research collaborators across the entire SUNY system for very large projects (more than $5 million), please contact the SUNY Grants for Research, Opportunity, and Workforce (GROW) Support Unit.

Do you need to address ​​​translational research, write about community engaged research, or develop partnerships between researchers and local communities? Learn more about public engagement and how your research can become more publicly engaged.

The College of Arts and Sciences features public engagement as a central component for research, teaching and service initiatives. If you want to develop a public engagement initiative or join an existing initiative, please contact the Arts & Sciences Public Engagement unit.

The Office of Economic Development, Entrepreneurship, and Industry Partnerships and the Office of Technology Transfer support both UAlbany researchers and outside industry partners. Explore entrepreneurship and innovation.

Biosketch

To p​​​​repare a resume, CV or biosketch for state and federal agencies, please use SciENcv, a system that gathers and compiles information on expertise, employment, education and professional accomplishments and formats it for use by major funders.

Current & Pending (Other) Support, or Active & Pending Support

Support includes all resources made available to a researcher in support of and/or related to all of research endeavors, regardless of their monetary value and regardless of whether resources are based at the institution the researcher identifies for the current grant. This includes but is not limited to:

• Resources (e.g., biologics, chemical, model systems, technology, etc.) and/or financial support from all foreign and domestic entities, that are available to the researcher.
• Consulting agreements, when senior/key personnel will be conducting research as part of the consulting activities.
• In-kind contributions (e.g., office/laboratory space, equipment, supplies or employees/students supported by an outside source). An item or service given with the expectation of an associated time commitment is an in-kind contribution and must be reported as such.

To compile this document for funding agencies, please use SciENcv, an electronic system that helps researchers assemble the professional information needed for participation in federally funded research.

Disclosures

All external interests and commitments of the research team members who will significantly contribute to the project must be disclosed. 

External interests and commitments are any financial interests that team members have outside of their commitments to the University or the Research Foundation for SUNY.

Fulfill disclosure requirements.

Open Researcher & Contributor ID (ORCID)

ORCID is a free, unique, persistent identifier (PID) for individuals to use as they engage in research, scholarship and innovation activities. This ID is sometimes required on your biosketch.

Human Subjects

Applications involving research with human subjects need to address how the project will adhere to basic principles of research with human subjects (people should not be involved in research without their consent; any risk faced by a research subject is the minimal; etc.). 

No individuals may be recruited or involved in research with human subjects without approval from the Institutional Review Board (IRB) for human subject protections. Obtain IRB approval.

Animals

If your project will involve animals in research, testing, teaching or training, your proposal will need to identify the species, include justification that the species are appropriate for the proposed research, and outline how the procedures are designed to minimize any pain or distress. 

No animal may be used in research, testing, teaching or training without Institutional Animal Care and Use Committee (IACUC) approval. Obtain IACUC approval.

Compliance

Are there data restrictions involved with your project? Should your project be National Institute of Standards and Technology (NIST) compliant or follow the General Data Protection Regulation (GDPR)? Please contact the Office of Regulatory & Research Compliance (ORRC) and be sure to inform your Research Administrator.

All research and sponsored activities must be conducted in accordance with the laws and regulations of the United States, regardless of where the research is conducted. Research conducted outside of the United States must also be compliant with the local laws and regulations of the project site. 

ORRC ensures that research is conducted according to federal guidelines and in a responsible, transparent and ethical manner.

Facilities, Equipment & Resources

Access a list of UAlbany's Major Facilities, Equipment & Resources. This is boilerplate material to use as a reference for your proposal. Only pick what is relevant for your proposal, and please be sure to check for accuracy before you use the information.

Information Technology Services (ITS)

Does your research require access to UAlbany computing facilities? Please contact ITS. They will work with you to gather specifications and generate a quote for you that meets those specifications and complies with the latest security guidelines.

Budget

To help you prepare your budget, SPA has created a sample budget template. Note: To download the template, open the link and select “File,” “Create a Copy,” then “Download a Copy.”

Please use this template for preliminary budgeting only, and contact SPA for the latest template, as formulas linking the sheets may change.

Mentoring Plan

Some proposals requires that you describe how you will mentor undergraduate students, graduate students or postdoctoral fellows. We have compiled in a mentoring plan template with a list of points to address.

Evaluation Plan

If your proposal requires an evaluation plan that addresses the extent to which the project delivers on its proposed activities and expected outcomes, please contact the Center for Human Services Research (CHSR). 

Their staff are skilled at designing evaluations and research studies using both qualitative and quantitative methods, and at conducting evaluation studies using primary and secondary data with a variety of research techniques. 

CHSR creates and hosts dashboards demonstrating project implementation progress and outcome achievement through interactive data visualizations in Tableau dashboards.

Data Management Plan & Sharing Plan

Access data management templates, training and resources on the Office of Regulatory & Research Compliance's Research Data Management page.

The University Libraries’ Data Services unit can help you find, manage, collect and document, store and analyze, and share and preserve data. Use the DMPTool, available through the University Libraries, to create a DMP. Access the DMPTool's quick start guide.