Subject: Our Shared Responsibility for Strong Internal Controls and Ethical Conduct
To: All UAlbany Faculty and Staff
March 25, 2026
Dear Colleagues,
The University is committed to the highest standards of integrity, accountability and stewardship of public resources. In accordance with the New York State Governmental Accountability, Audit and Internal Control Act of 1987 and SUNY policy, the University maintains a comprehensive system of internal controls designed to support our mission, safeguard assets, ensure compliance with laws and regulations and promote effective and efficient operations.
Tone from the Top matters. Leadership at every level is expected to model ethical behavior, reinforce compliance with policies and procedures and foster an environment where accountability and transparency are integral to how we work. Strong internal controls are not solely the responsibility of any one office—they are a shared responsibility across the entire campus community.
What Internal Controls Mean for All of Us
Internal controls are the policies, procedures, and practices that help:
- Protect University assets and resources
- Ensure accurate, reliable, and timely financial and operational information
- Promote compliance with applicable laws, regulations, and SUNY policies
- Reduce risk and support informed decision-making
Every department, regardless of size or function, plays a role in maintaining effective controls. Faculty and staff are expected to understand and follow applicable policies, participate in required training, and raise questions or concerns when something does not seem right.
Speaking Up and Reporting Concerns
An ethical culture depends on openness and trust. The University encourages all employees to report suspected fraud, waste, abuse, or control weaknesses without fear of retaliation. Concerns may be raised through normal supervisory channels or, when appropriate, through the anonymous Internal Control Hotline:
- Internal Control Hotline: 518-437‑4738
- Email: [email protected]
The hotline is available to report concerns confidentially and anonymously, and it is an important component of the University’s internal control and risk management framework.
Thank you for your continued dedication to integrity, compliance, and excellence. By working together and setting the right tone, we strengthen our institution and uphold our shared values.
Sincerely,
Todd Foreman
Vice President, Finance & Administration