Project Sunlight

Project Sunlight Reporting Instructions 

New York State’s Public Integrity Reform Act (PIRA) of 2011 requires the state Office of General Service to collect information from all state agencies on “substantive interactions” between state decision makers and those seeking to influence the decisions made by the state decision makers. The resulting database is known as Project Sunlight. 

The University at Albany is required to report “appearances” with outside parties within five business days of the interaction. Report an Appearance. 

A “reportable appearance” is a defined as a substantive interaction between the University and an outside party. A “substantive interaction” is defined as an interaction meant to impact decision making that occurs before a decisionmaker or someone who advises a decisionmaker. The interaction can be in person or by video conference. Letters, emails, faxes and phone calls are not considered interactions in this context. 


Reportable Appearances

The following types of appearances are reportable under Project Sunlight: 

  • Procuring a state contract for real property, goods or services which could result in contracts of $25,000 or more 

  • Ratemaking 

  • Regulatory matters 

  • Judicial or quasi-judicial proceedings 

  • Adoption or repeal of a rule or regulation 

For procurement purposes, an appearance is reportable even if there is no planned procurement.  


Appearances that are Not Reportable

Appearances that are not reportable under Project Sunlight are: 

  • Appearances by elected, executive or legislative officials 

  • Appearances during the restricted period of the procurement process 

  • Minority- and women-owned business enterprise outreach 

  • Contact initiated by the University where the response is informational 

  • Debriefings 

In the event of a planned procurement, the procurement must be for $25,000 or more and the appearance must occur outside of the "restricted period" for it to be reportable.  

The "restricted period" of the procurement process is the period of time commencing with the earliest notice of the procurement and terminating with the final approval of the procurement by the New York State Office of the State Comptroller.  

Reporting during the restricted period is subject to the State Finance Law and Public Officers Law. 

Please visit Procurement Services’ website for additional information.  


Training & FAQs

Project Sunlight Training

Project Sunlight FAQs 



Report an Appearance

Type of Meeting
Appearances by letter, e-mail, or fax are exempt from reporting. Telephone appearances are optional to report.
Location of Appearance
Choose the category of the meeting
If there are additional campus contacts, please email [email protected] the additional names, titles, and departments. (Multiple campus participants in a single appearance may be reported on one form.
Company Appearance Location
For example, the company's attorney or lobbyist
Outside Representative at Appearance Location