Moving Out of Campus Housing

Staff will give you important information on how to avoid being billed at the end of the semester or academic year. Ask your RA when your building or housing area’s meeting will be held.

Discuss anything for which you or your roommates/suitemates could be billed — including any damage, mounted shelves or mirrors, and/or missing items. 

If you don’t submit a completed Damage Responsibility Form to your RD, the damage will be billed to all roommates/suitemates equally.
 

Damage Appeals

Damage billing may only be appealed in the following circumstances:

• You believe the damage is the result of "normal" wear and tear.
• The charges are incorrect and/or billed in error.

The cost to repair or replace fixtures in rooms may not be appealed. 

The University’s Physical Plant Department is responsible for all repairs and determines the cost of the damage. These amounts are pre-determined and are based upon charges for time, labor and materials. 

The deadline to appeal for Academic Year 2023-2024 is Friday, July 12, 2024. 

All appeals submitted after the deadline will not be considered, unless there are extenuating circumstances. Damage charges, including key replacement and lock changes, will be upheld if appeals are not submitted by the deadline.

To submit an appeal, please submit the Damage Appeal Form electronically. This form can be used for damage appeals, as well as key replacement and lock change appeals. 

Appeals will not be accepted via email or telephone.

A written notification of the appeal decision will be sent to your UAlbany email address within four to six weeks. Residential Life's decision is final and cannot be appealed further.

A hold may be placed upon your student account if an appeal and/or payment is not made by the indicated deadline.

Final room inspections are not conducted by student staff at the time of check-out. Resident Directors are responsible for assessing damages in rooms and conducting inspections within 72 hours of departure.

You’ll get all the information you need about moving out during this Zoom meeting. Ask your RA for the meeting details.

In the weeks leading up to move-out, garbage bags, brooms and dust pans are available in your housing area’s office. 

During the spring move-out, dumpsters are also available outside if you need to throw away any large items, such as furniture, rugs or lamps.

Once you have checked out of your room, you will not be able to re-enter the room for any reason. Before you check out, make sure you have: 

• Closed all windows 

• Removed all your personal belongings 

• Taken all trash and recycling to the trash and recycling room 

• Removed all tape and residue from walls, doors, etc. 

• Swept the floors and left the room clean 

• Double checked that all drawers and closets are empty 

If you rented a MicroFridge, make sure it is empty, clean and unplugged. (Review our MicroFridge defrosting and cleaning instructions.) It will be picked up after you leave campus.

You are responsible for the condition not only of your bedroom but also of any living areas you shared with roommates or suitemates — such as bathrooms and common areas. 

If damage in assessed in these areas and the responsible party is unknown, the damage charges will be divided evenly among the roommates/suitemates who shared the space.

Pick up an Express Check-out form at your housing area’s office before your move-out day. 

On move-out day, put your completed form and your keys inside the envelope. Bring the sealed envelope to your housing area’s office. 

You must turn in your keys before you leave campus. Keys will not be accepted by mail. If you do not return your keys at check-out, the locks will be changed immediately and you will be charged $126.

Don’s Moving and Storage offers move-in, move-out and summer storage services to UAlbany students. Note: This is the only storage and moving company allowed on our campus.

Don’s Moving and Storage can help you move your belongings into or out of your campus housing. They can also pick up storage boxes during move-out, store them and then drop them off during move-in. 

Reserve Summer 2024 storage. 
 

Spring 2024 Storage Pick-up Schedule 

Students who have reserved storage space for Summer 2024 should bring their belongings outside for pick-up based on the following dates and locations:
 

In-room pick up of stored items is available for an additional $75 fee. Students using this added service must provide access on the scheduled day.

Students can also drop their storage bins off at Don’s warehouse at 981 Broadway in Albany. Visit Don’s Moving and Storage website for contact information. 

Visit the Move-in page for Fall 2024 storage drop-off information.

For additional questions or concerns regarding moving and storage, please contact University Auxiliary Services.

Follow these steps to defrost and clean your MicroFridge: 

1. Remove everything from inside your fridge and freezer. 
2. Unplug the MicroFridge unit. 
3. Lay a towel or newspaper in the interior bottom of the fridge and freezer. Ensure the towel extends outside the front of the fridge to catch any dripping water. 
4. Allow the fridge and freezer to defrost for at least 12 hours with the doors open. Do not use any sharp objects to scrape out the ice to avoid damaging the unit. 
5. Clean and wipe down the fridge, freezer, microwave, shelves and racks using a mild cleaning solution or plain water. Wipe again with a dry cloth. 
6. Allow the unit to dry completely with the doors open. 

Note: If you fail to properly clean out your MicroFridge, you may be charged a cleaning fee.

For additional questions or concerns regarding MicroFridges, please contact University Auxiliary Services.

Return your rented books to the bookstore early or via mail to avoid the lines. If your books are not returned by the deadline, you’ll be charged replacement and processing fees. 

Visit the UAlbany Bookstore’s website for instructions on returning rented books.

You can sell textbooks you own back to the bookstore.  

The best time to sell back books is during final exams, but you can always bring them in earlier. You must have your ID card and UAlbany ID number with you. Visit the UAlbany Bookstore’s website for instructions on selling textbooks back. 

You can also sell your textbooks back online. 

Mail Services can only deliver mail to students who currently live on campus.  

If you’re moving off campus permanently or temporarily, you should request your mail be forwarded to your new address. 

Students who are graduating, moving off campus, withdrawing, taking a leave of absence or otherwise leaving campus permanently or indefinitely should submit a Change of Address Form. 

Students who are leaving campus for the summer are also encouraged to submit a Change of Address Form. Residential Life will provide Mail Services with the names and new locations of any students approved for Summer Housing. 

Leftover Discount Dollars and Munch Money expire at the end of each spring semester. We recommend that you use your remaining funds at the dining venues on campus or vending machines. Please refer to the Discount Dollar spending guide to help you budget your spending throughout the semester.  

Podium funds roll over each semester as long as you are an enrolled student. If you are officially leaving the University with leftover Podium funds, you can request a Podium refund through the ID Card Office.

For additional questions or concerns regarding campus funds, please contact University Auxiliary Services.