Housing Release 

When you sign up for housing, it’s for the entire academic year. That means, once you receive your room key, you are bound to the Housing License

However, students in certain circumstances — such as study abroad, fall graduation, internships, medical need, withdrawal or transfer — can apply for a semester-long housing release

Note: If a student is released from housing after Week 8, housing charges for remainder of the term will not be refunded. For the Spring 2022 semester, Week 8 ends on March 13, 2022.

Please review the following instructions for more details:
 

Withdrawing or Transferring

Before applying for housing release, you must complete the undergraduate withdrawal process or the graduate withdrawal process

Next, attach your completed withdrawal forms to your completed Housing Release Form and submit the packet to the Department of Residential Life. 

Please share a copy of your housing release approval with your housing area when you return your keys and move out

If you are withdrawing or transferring for non-medical reasons, you will be refunded a weekly rate up to eight weeks.  

If your withdrawal forms indicate you are withdrawing for medical reasons or circumstances beyond your control, you may apply for a weekly rate refund beyond the eight weeks. 

Foreign Exchange Students

Foreign exchange students are only accepted for one semester. To be released from housing for the second semester, please submit a completed Housing Release Form to the Department of Residential Life. 

Study Abroad

Please attach a copy of your study abroad acceptance letter to your completed Housing Release Form and submit the packet to the Department of Residential Life. 

If you’re approved, you’ll receive a housing release approval. Please share a copy with your housing area when you return your keys and move out

Medical Need

Some students have medical needs, including physical and/or psychological conditions, that necessitate they be released from their UAlbany housing contract and/or the University’s on-campus residency requirement.  

If you are in this situation, you may request the University grant you a housing release from your contract and/or exemption from the residency requirement.  

Note: Requesting accommodation for on-campus housing is a separate process. Students who need housing accommodation must have their needs documented by Disability Access and Inclusion Student Services (DAISS). That documentation must be renewed each year before the Special Interest Housing Sign-up period

All medical requests for housing release and/or exemption are reviewed and decided upon by Student Health Services (SHS), Counseling & Psychological Services (CAPS) and/or Disability Access and Inclusion Student Services (DAISS). 

Medical requests must be accompanied by documentation of the student’s diagnosed condition. Submitting documentation is not a guarantee your request will be granted. Housing releases and exemptions for medical reasons are rare and must rise to the level of medical necessity. 

Determinations are final and cannot be appealed. However, you may submit additional or updated documentation for further review. 

Medical requests must be submitted at least four weeks before the start of the semester. This will allow for enough time for the appropriate professionals to review your documentation and request any additional documentation, if necessary. However, if a student’s medical circumstances change after that deadline, they may submit a request for release and/or exemption at any time. 

To request housing release and/or exemption for medical reasons, please follow these instructions: 

Step 1: Gather your documentation. 

Documentation that does not meet the below criteria will not be considered: 

  • The documentation must be prepared by the provider treating that condition. (For example: If you’re seeking a housing release and/or exemption for a psychological condition and you’re receiving treatment for that condition from a therapist, then the documentation should be prepared by that therapist.)
     

  • The documentation must be related to the student’s health condition, not anyone else’s. 
     

  • Students who are currently living on campus must provide documentation that shows a change in health status that necessitates housing release and/or exemption. 
     

  • The documentation must include a typed letter, on letterhead, from the student’s treating physician, psychologist, therapist or other licensed provider. The letter must include: 

    • Confirmation of your diagnosis, its severity and why it necessitates that you live off campus. Please have your provider delineate the specific housing accommodations that are required and/or prohibit you from living on campus. 

    • Your current treatment. 

    • The length of time this provider has treated you for this condition. 

    • How a housing release and/or exemption would specifically benefit you, including an explanation of how any required housing accommodations impact your condition and ability to function as a student. 
       

Step 2: Send your documentation to the appropriate office.  

Send a completed Housing Release Form and your documentation to the correct office: 

  • Requests related to physical medical conditions should be sent to [email protected] (Student Health Services). 

  • Requests related to psychological conditions should be sent to [email protected] (CAPS). 

Do not send any documentation to Residential Life.

Academic Dismissal

Please attach a copy of your academic dismissal letter to your completed Housing Release Form and submit the packet to the Department of Residential Life. 

Please share a copy of your housing release approval with your housing area when you return your keys and move out.

Internships

Your internship must be at least 50 miles away from the University for you to qualify for housing release and you must submit a completed Housing Release Form to the Department of Residential Life. 

Please share a copy of your housing release approval with your housing area when you return your keys and move out

Fall Graduation

If you intend to graduate after the fall semester, submit a completed Housing Release Form to the Department of Residential Life. 

Billing for the spring semester will go out before you move out; however, the charges will be removed from your bill after you return your keys and move out. Please share a copy of your housing release approval with your housing area when you check out. 

Note: If you live in Empire Commons, you will be billed a $400 License Termination Fee. 

Note: Students who submit any materials found to be fraudulent will be referred to the Office of Community Standards

 

Housing Exemptions 

Freshmen and sophomores — defined as students with an admission classification of freshman and sophomore as recorded on the Integrated Administrative System are required to live in on campus residence facilities for their first two years at the University. Transfer students are not exempt from this requirement.

However, commuter students, married students, students who are at least 21 years old, students who are veterans, and students with a medical reason can apply for a housing exemption. 

To request an 2022-2023 exemption, submit a Housing Exemption Application by 4 p.m. August 1, 2022.

 

Housing Cancellations

To cancel your 2022-2023 housing after signing up, send a completed Housing Cancellation Form to [email protected].

Continuing students are required to pay a housing deposit before they can select housing. The $125 deposit can be paid on E-Pay and is credited toward your housing charges. The 2022-2023 housing deposit is only refundable if housing is cancelled by April 1, 2022.

Any student who does not cancel their 2022-2023 housing by 4 p.m. August 1, 2022, is liable for the entire academic year contract.

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