RF Human Resources


Please note that RFHR’s new policy requests that all payroll forms, time reporting documents, search packets, etc., be sent to our general mailbox [email protected] that is continually monitored so that forms are processed timely. Please do not send original copies of forms if they have already been sent to our office electronically. Though, original I-9 forms must be sent to RFHR for record keeping.

NOTE: Retroactive forms will not be accepted.            

To see procedures, guidance, or forms from a specific section, choose from the links to the right (only those sections that have documents online are listed).        


Labor Distribution


Leave Requests

Employees are required to provide their supervisor with notice of the need to take leave. Employees seeking to use FMLA leave are required to provide 30-day advance notice of the need to take FMLA leave when the need is foreseeable and such notice is practicable.  Leave request paperwork, including all medical certifications (the Employee Request for Leave Form and the FMLA Certification of Health Care Provider Form), should be submitted to Research Foundation Human Resources in order to designate leave as FMLA leave. For more information, please see our Leave Administration Handbook.       


FMLA Leave

NYS Paid Family Leave




New Employee Forms

Nonresident employees are not permitted to work outside the country due to implications of tax and labor laws.  Please contact [email protected] if you have questions.
Due to E-Verify regulations, new hire forms must be completed and received by RFHR no later than one day after the date of hire so that e-verifications can be performed in the required timeframe. PIs should anticipate these requirements when making offers to potential employees. Departments can e-mail the I-9 AND appointment form to [email protected] . Retroactive forms will not be accepted, as failure to properly use E-Verify can lead to penalties and debarment from federal contracts.



NOTE: To reactivate an employee into the same job if they have only been off the payroll for less than 4 months: complete a Change Form.  To reactivate an employee who has been off payroll for 4 or more months: an Employee Appointment Packet is required.

Tax Forms

Note: to indicate that you do not want a printed W-2 sent to your home please go to RF HR Self Service online.


Performance Program/Evaluation


Recruitment and Hiring


Release Time Appointment


Time and Attendance

See E-Time Reporting or Accrual Plans & Leave Policies for Time and Attendance information.


Workers' Compensation


The Research Foundation is an employer separate and distinct from SUNY and the State of New York, thereby offering separate and distinct compensation and benefits.  Please contact the RF HR Office with any questions pertaining to Research Foundation employment policies and procedures.