Welcome to the Research Foundation at UAlbany! 

Required New Employee Forms 

Your supervisor should initiate the employment process by providing you with an Employee Appointment form and Job Description, which are available on the Recruit & Hire page.  

Completed forms should be sent to [email protected] or brought to RFHR’s offices, located in Management Services Center (MSC) 100C. 

Note: New fellows should visit the Fellows page for instructions.

Appointment Forms

All new RF employees must submit an Address / Emergency Contact Form

You must also submit a complete I-9 (Federal Employment Eligibility Verification), with all required documentation attached, on or before they start working. 

The RF is required to E-Verify work authorization for all newly hired employees (including students and summer faculty) within 3 days of the 1st day of work. Research Foundation Human Resources (RFHR) will be responsible for performing verifications in the E-Verify system. 

Employees may not begin work until their I-9 and all required documents have been reviewed by RFHR or designee. Review instructions for completing an I-9.  

I-9 Instructions for Employees who are Non-citizens: Employees who are not U.S. citizens will need to schedule an appointment with RFHR to verify work authorization and perform tax determinations. Please contact [email protected] or 518-437-4500 to schedule an appointment. 

You must also complete these forms, if applicable: 

Tax Forms

Required Federal Withholding Forms for New Employees

New employees must submit a W-4 (Federal Employee's Withholding Certificate). Additionally:

  • Non-citizens may wish to review the Supplemental Form W-4 Instructions for Nonresident Aliens

  • Non-resident employees may wish to submit Form 8233 to claim an exemption from withholding compensation for personal services due to an income tax treaty or the personal exemption amount. 

  • Employees may wish to submit Form 673 to claim an exemption from U.S. income tax withholding on wages earned abroad to the extent of the foreign earned income exclusion and foreign housing exclusion. 

Required New York State (NYS) Withholding Forms for New Employees

Please complete the form applicable to your circumstances: 

Pay Method Forms

You may elect to receive your pay via direct deposit. Employees who don’t opt in will have their paychecks mailed to their permanent address.

Orientation Checklists