Grading Information for Instructors
Please contact [email protected] with any questions or concerns.
Please contact [email protected] with any questions or concerns.
If you cannot find your grade roster in the Faculty Center, you may be viewing the wrong term.
Your grade roster may also have more than one page. Use the “next set” arrows to navigate between pages.
The instructor of record has the authority and responsibility to assign and change grades.
Grading deadlines are published each semester on the MyUAlbany employee portal under the Academic Services & Advising tab. We also send grading deadlines to instructors’ @albany.edu email addresses.
All students must be graded, including for internships, independent readings, directed research, and dissertation load.
When grades are late, students are disadvantaged in several ways. Late grades may result in students:
Once grade rosters are made available to instructors, any student late adding or registering for the class will not appear on the grade roster. The instructor must submit the final grade on the Grade Change Roster (see information on Grade Changes below).
The Registrar’s Office is available to help with and answer questions about final grading. Contact us at [email protected].
Follow these instructions to submit a grade change request:
Sign into the Faculty Center.
To search for all eligible rosters:
Click on the search button and your eligible rosters will show.
Eligible rosters are classes you have grading access for based on the Undergraduate/University in the High School timeline for grade changes and any Graduate classes, 2010 to present.
It is not necessary to input any information in the highlighted fields below.
Select the correct roster from the list of classes in blue below the search fields.
Identify the student for the grade change request and select the Grade Change button. If the Grade Change button is not available, click on the Information hyperlink for details on why a change cannot be made.
Note: Rosters may have multiple pages if it is a large roster. It may be necessary to click on the next or last page to see additional pages and all the students.
In the Grade Change Request, select a Change Type, a Reason and enter the newly requested grade in Override Final Grade from the drop downs.
Select OK to submit the grade change request.
Note: It will be necessary to Indicate a Last Date of Participation/Submission for Incomplete Grades and students who Stopped Attending.
To submit another grade change request for the same class roster, repeat steps four to six. To submit a grade change request for a different class roster repeat steps two to six.
Grade change requests are processed nightly:
Review detailed instructions for grade changes.
Grade change requests must adhere to the regulations posted in the Undergraduate Bulletin and Graduate Bulletin.
The Registrar’s Office is available to help with and answer questions about grade changes. Contact us at [email protected].
An Incomplete grade "I" is a temporary grade assigned at the discretion of the course instructor when the student has been unable to complete a class for reasons considered extenuating and beyond the student’s control. Those reasons must be documented at the time of the request.
Instructors should be aware of the following:
For additional information concerning undergraduate incomplete grades and satisfactory/unsatisfactory (S/U) grading, please visit the Grading Information for Students page.
An Incomplete grade "I" is a temporary grade requested by the student and assigned by the instructor only when the student has nearly completed the course requirements but, due to circumstances beyond the student's control, the work is not completed.
The instructor and the student must agree upon what work needs to be completed and establish a timeline for the completion of that work. Students cannot resolve an Incomplete grade by auditing or re-registering for the course in a subsequent semester or term.
The work must be completed no later than one month before the end of the next semester. (For example, if a student received an Incomplete for a Fall 2022 course, they must complete the coursework one month before the end of the Spring 2023 semester.) Due dates are listed on the Academic Calendar.
Only in exceptional circumstances should a graduate student’s Incomplete "I" grade be extended beyond the original deadline. The student must request an extension from the instructor every semester.
Once the work is completed, the instructor assigns the appropriate academic grade.
An Incomplete "I" grade that exists after the stated deadline will be converted to a failing grade (E or U, depending on whether the student was enrolled for A to E grading or S/U grading).
Review instructions for submitting a graduate Incomplete "I" grade extension.
If a student Did Not Attend (DNA) your class, they are eligible for a "Z" grade. A "Z" grade signifies an Administrative Withdrawal. It is not appropriate to assign an Incomplete "I" grade to a student who never attended your class.
Review detailed instructions on how to indicate DNA on your grade roster.
If an undergraduate student Stopped Attending (STP) your class on or before the last day to add a class with a permission number, they are eligible for a "Z" grade. A "Z" grade signifies an Administrative Withdrawal.
If an undergraduate student Stopped Attending (STP) your class after the last day to add a class with a permission number, you must grade the student based on the work they completed.
Check the Academic Calendar for exact deadlines.
Review detailed instructions on how to indicate STP on your grade roster.
If a graduate student Stopped Attending (STP) your class on or before the last day to drop a class with a "W" assigned grade, they are eligible for a "Z" grade. A "Z" grade signifies an Administrative Withdrawal.
If a graduate student Stopped Attending (STP) your class after the last day to drop a class with a "W" assigned grade, you must grade the student based on the work they completed.
Check the Academic Calendar for exact deadlines.
Review detailed instructions on how to indicate STP on your grade roster.
Thesis 699 courses have two grading options: Incomplete "I" or Unsatisfactory "U."
Instructors should assign students an Incomplete "I" grade before the final grade roster is due. Do not leave a blank grade.
Once the student’s thesis is completed, approved submitted and accepted by the Graduate School, their staff will submit a grade change form to change the Incomplete "I" grade to a Satisfactory "S" grade.
If the student’s thesis is not approved, the instructor should submit a Grade Change Request Form to change the Incomplete "I" grade to an Unsatisfactory "U" grade.
Exceptions to this rule include:
Note: A Load Only "L" grade indicates the student is engaged in a specified scholarly activity in a particular session.