Faculty and staff can request service to move items on campus. Follow specific guidelines when moving furniture and non-hazardous equipment.
If looking to relocate Department or Office to another location on Campus please go to Department Moves tab.
Requesting Service
Submit requests for moves at least 4 weeks in advance. To request a move, call the Facilities Management Operations Center at 518-442-3480 or Submit a Customer Request.
FM Operations Center Hours: Monday - Friday 7 a.m. - 3:30 p.m.
Moving and Relocation - Billable & Nonbillable
Billable or non-billable (Note: Some units are not eligible for the non-billable rate. For questions regarding eligibility, please contact the Office of Facilities Management.) services will depend on the scope and type of project. If a larger Capital funded renovation, the project will generally incur the cost to move unless Departments are requesting additional services that need to be negotiated with the Project Manager assigned to the project. Smaller moves will depend on requested timeline of completion and whether overtime, union, material, and/or contractual services have been applied. If so, these expenses are billable.
Complete the following checklists before moving furniture or non-hazardous equipment on campus.
All requests for moves should be scheduled at least 4 weeks in advance.
Download the Moving Items Checklists
Moving Items on Campus Checklist
Moving Items to a New Location on Campus | Done | Not Applicable |
Order packaging materials including boxes and tape. | ||
Submit a Work Order move request. Explain what needs to be moved and inquire about specific requirements for the move. Also note if carpentry services will be needed during any phase of the move. | ||
Submit a Work Order for any cleaning or custodial services are required prior, during or after the move. | ||
Submit a Work Order for any electrical services required such as upgrading power for equipment or adding outlets. | ||
Individuals are responsible for packaging all items that will be moved. Each box must have a "ship to" label placed on the side of the box. | ||
Request moving carts to aid in the move if necessary. They may be used instead of boxes for some moves. | ||
Ensure sure nothing is left behind. Recycle, scrap or surplus any item you do not wish to keep. |
Moving Office Equiptment Items on Campus Checklist
Moving Office Equipment Items to a New Location on Campus | Done | Not Applicable |
If you have a copier service contract, contact the vendor first to inquire about moving instructions. To preserve your maintenance contract, the service contractor provider may require that they move the copy machine. | ||
All copy machines must have all ink, toner and liquid removed prior to the move. | ||
Typewriters, fax machines, and any other equipment should be disconnected prior to being moved. | ||
Computers must be disconnected and disassembled prior to being moved. Unit IT services or nodes may be available to assist in this process before the move and for reassembly after the move. | ||
For moving phones, refer to information from the Information Technology Services Office. |
- Reference the Moving Checklists.
- Individual units are responsible to package all items that will be moved.
- Packing materials such as boxes and tape are not provided from Facilities Customer Service.
- When packing, use smaller boxes for heavy items and larger boxes for lightweight items (if you can't lift it, the mover can't either).
- Fill boxes only to the top, then fold down all flaps and tape them shut.
- Each box must have a "ship to" label placed on the side (not the top) of the box.
- All lateral filing cabinets and executive top desks must be emptied by the unit before the scheduled move.
- Everything needs to be emptied out of filing cabinets of any shape, bookshelves and desks.
- Some standard-sized desks for in building moves may not need to be emptied. You may inquire about this requirement when you are scheduling the move.
- Bookshelves, credenzas and cabinets with or without doors must be emptied.
- Chairs, tables and lamps may be moved as they are.
- Personal items are the responsibility of the owner to move.
- Modular furniture and some desks must be disassembled before the move and reassembled after the move. Fee-based carpentry services can be scheduled by submitting a Customer Service Request.
- No equipment or materials can be left behind after a move. Submit a Customer Service Request to recycle, scrap or surplus items that are still usable.
Schedule cleaning for a new or vacated area by submitting a Customer Service Request.
Schedule electrical work, such as upgrading power for equipment or adding or moving power outlets, by submitting a Work Order Request at least 4 weeks in advance.
Copiers, Printers and Fax Machines
- If you have a copier service contract, contact the vendor first to inquire about moving instructions. To preserve your maintenance contract, the service contractor provider may require that they move the copy machine.
- All copy machines must have all ink, toner and liquid removed prior to the move.
- If printers are to be disposed of, the ink cartridges should be removed.
- Typewriters, fax machines, and any other equipment should be disconnected prior to being moved.
Computers
- It is strongly recommended that all computer files be backed up to ensure data integrity.
- Computers must be disconnected and disassembled prior to being moved. Information Technology Services may be available to assist in this process before the move and for reassembly after the move.
Phones
For moving phones, refer to information on How to Move Your VoIP Phone.
Copiers, Printers and Fax Machines
- Reusable packing boxes will be picked up for future use. If not reusable, recycle cardboard in the blue recycling bins provided on campus.
- Request recycling by submitting a Work Order Request. There is no fee for this service.
Paper Recycling
Prior to the move, the Office of Sustainability can assist your department in confidential shredding or bulk recycling for large amounts of paper, paper products and books.
Recycling Electronic Equipment
Recycle electronic devices through UAlbany's secure computer and electronic equipment recycling program.