If you officially withdraw from the University or reduce the number of credits for which you’re registered by dropping a course without swapping it with another, you may be liable to pay part of or all the tuition and fees associated with the course — even if you don’t attend a single class. You may also put your financial aid in jeopardy of being reduced or canceled.
Please meet with a Student Financial Services advisor before withdrawing or dropping a course to learn how your enrollment affects your awards. Contact us at SFS@albany.edu or 518-442-3202 to schedule an appointment.
This page contains information on the following topics:
Dropping a Course
Dropping a course means you’ve canceled your registration for that course on MyUAlbany. What you do after dropping a course can determine your financial liability:
Swapping courses: Whether you are a full-time or part-time student, you can drop a course and add another of equal credit during the University’s two-week drop/add period at the start of the semester. If you start the drop/add period enrolled in nine credits and swap one of the courses for another degree-eligible course of equal credit amount, there will be no change to your financial liability or your financial aid.
Dropping a course without swapping: If you drop a course but don’t replace it with another course — meaning your registration drops below your enrollment at the beginning of the second week of classes — you may be liable to pay part of or all the tuition and fees associated with that course. Your financial liability will be based on the day you dropped the course on MyUAlbany.
Withdrawing from UAlbany
Withdrawing means you’ve dropped all courses for an entire semester or you've left the University. Canceling on-campus housing or your meal plan does not constitute a withdrawal.
However, simply dropping courses on MyUAlbany or not attending your classes does not constitute an official withdrawal. If you decide to formally withdraw from UAlbany, you must drop all courses on MyUAlbany and contact the office related to your academic status:
New undergraduate students: Contact the Office of Undergraduate Admissions.
Returning undergraduate students: Contact the Office of Undergraduate Education and complete a Withdrawal Form.
Graduate students: Contact the Graduate School and your academic department.
International students: Contact International Student and Scholar Services.
General studies/visiting students: Contact the Office of General Studies.
If you choose to withdraw before completing at least 60% of the academic term, a portion of your federal Title IV aid — which includes Pell Grants, SEOG and federal loans — may be returned to the appropriate aid program. If aid is returned, you may still owe a balance to the University.
You earn federal aid by remaining enrolled, so the percentage of aid you’ve earned is based on the date you began the official withdrawal process. (If you leave without officially notifying the University, your withdrawal date will be your last date of recorded attendance or the midpoint of the semester.)
To determine the number of days in each semester or term, please refer to UAlbany’s Academic Calendar. Each semester-length and eight-week course may be calculated differently, depending on the number of days within the term or session.
First, complete this calculation:
(number of days you completed) ÷ (number of days in the semester or term) = (percentage earned)
Next, complete this calculation:
(100% - percentage of aid earned*) x (amount of aid used to pay institutional charges) = (aid to be returned)
*For percentages of 60% or greater, enter 100%.
Tuition refunds for medical withdrawals must be for a total semester or term withdrawal. Exceptions to the SUNY refund policy won’t be granted if:
You drop or withdraw from classes after the mid-point of the semester or term.
You’ll still earn academic credit for the semester or term.
Your account has already been sent to a collection agency or the New York State Attorney General’s Office.
Tuition Liability Charts
If you don’t attend class or don’t pay your bill, but remain enrolled in the course on MyUAlbany, you are still liable for tuition and fees. Your registration for courses constitutes acceptance of these terms:
Late fees are automatically added to your student account if your outstanding balance is not paid by the respective bill’s due date.
Unpaid balances, which lead to holds being placed on your account, can also result in your bill being referred to collection agencies or the New York State Attorney General’s Office — meaning you’ll be charged collection fees and interest.
Note: The SEVIS Fee is not refundable once classes begin.
If you officially withdraw from the University or reduce the number of credits for which you’re registered by dropping a course without swapping it with another, you may be entitled to an adjustment of charges or a refund of payments you have already made.
Please be aware that academic deadlines (the last day to drop a class without receiving a W) and refund deadlines (the last to drop a class and receive a full tuition refund) are not the same. Students who drop classes after the refund deadline will need to seek an exception to the SUNY refund policy.