The College of Saint Rose Records

Upon the closure of The College of Saint Rose (CSR), the University at Albany became the official records custodian for official College of Saint Rose:

Transcripts
Diplomas
Degree & Enrollment Verification
Course Catalogs

UAlbany will maintain CSR transcripts and course catalogs in perpetuity. Former students and alumni of The College of Saint Rose can place orders for official transcript, replacement diplomas, and degree/enrollment verifications.

UAlbany cannot make any changes or modifications to the academic records of former students from The College of Saint Rose.

Questions about CSR records should be directed to the Registrar's Office.

State Licensing Forms

If you’re applying for licensure or certification in NYS, you must provide an official transcript to the Office of the Professions but will not need to submit a Form 2.

If you are applying for teaching certification in NYS, you must provide an official transcript to the Office of Teaching Initiatives.

If you are applying for licensure or certification in another state, you will need to communicate with the licensing/certifying authority to determine what options are available for students who completed programs at a now-closed institution.

Services for Third-Party Entities

Enrollment & Degree Verification

The National Student Clearinghouse is the University at Albany’s authorized agent for providing enrollment and degree verifications to employers, background screening firms and other third-party entities for former students and alumni from the College of Saint Rose.

Verify a College of Saint Rose student’s degree or enrollment online. Verification requests from third-party entities by phone, mail, email or fax will not be accepted.

If you have questions or concerns, please contact the National Student Clearinghouse:

Email: [email protected]
Phone: 703-742-4200
Fax: 703-318-4058
Mail: 2300 Dulles Station Blvd., Suite 3000, Herndon, VA 20171

Transcripts

If you need information regarding a College of Saint Rose student’s grades or credits, please ask the student to order an official Saint Rose transcript.

If you are a third-party entity and you have a FERPA compliant education record release authorization signed by the student, you may order the student's official Saint Rose transcript directly and will need to upload the consent form where indicated on the order.

Transcript requests by phone, mail, email or fax will not be accepted.

Official Saint Rose Transcripts

Upon the closure of The College of Saint Rose (CSR), official transcripts for students who attended CSR have been transferred to the University at Albany. The University at Albany will maintain CSR transcripts in perpetuity and provide continued access to CSR students and alumni.

Official CSR transcripts can be ordered online using any major credit or debit card.

UAlbany’s official transcript vendor for CSR transcripts is Parchment, which uses encryption technology to keep your information secure and ensure the person ordering the transcript is authorized to do so. If you also attended the University at Albany and need your official UAlbany transcript, you will need to request your UAlbany transcript separately.

Electronic Delivery

Order an official transcript.

A PDF of your official transcript will be sent electronically to the recipient you designate once the order is completed. Same-day electronic delivery is not guaranteed.

Electronic transcript delivery may take additional time if:

You provided an attachment to be sent with the transcript.
You submitted your order on the weekend.
If you completed multiple degrees through The College of Saint Rose.

Official PDF transcripts delivered by Parchment contain identical information and authenticity as official printed transcripts.

Check your transcript order status. If there is a problem processing your request, you will receive email and text message notifications, as well as confirmation when your order is completed. Please check your email regularly after you submit your order.

Attachments

If you have an attachment that should be included with your official transcript, you can indicate this on the order form and will need to upload your attachments with your order.

Mail Delivery

Order an official transcript.

A physical copy of your transcript can be sent via U.S. Postal Service First Class Mail or FedEx. Your transcript will be mailed out to the recipient you designate two to three days after the order is completed. 

Check your transcript order status.

If there is an issue processing your request, you will receive email and text message notifications. You will also receive confirmation when your order is completed. Please regularly check your email after submitting an order.

Pricing

Mail and Electronic Delivery ($10 per copy):

$2.89 Processing fee charged directly by vendor
$7.11 Campus surcharge for administrative support of transcript production

Get a Transcript Notarized or Apostilled

Most students do not need notarized or Apostille transcripts. You only need to get your official transcript notarized or apostilled if an institution, employer or other type of third-party requests it specifically.

Notarized Transcripts

Only official CSR transcripts will be notarized. If needed, please place an order for a Notarized Transcript. Notarized transcripts will be mailed to the recipient address provided on the transcript order form.

Apostille Transcripts

An Apostille transcript is a document authenticated for foreign use. This process involves three steps: 

Order a notarized official CSR transcript. Notarized transcripts will be mailed to the recipient address provided on the transcript order form.
Get the document(s) authenticated by the corresponding county clerk. The Registrar's office will try to have the transcript notarized by someone who qualified or filed in Albany county so that this step can be completed by the Albany County Clerk but if the notary public's stamp indicates that they are only qualified or filed in different county, you will need to complete the second step with that County Clerk's office.
Get the document(s) apostilled by the New York State Department of State. This seal is the last one required.

Diplomas

Replacement Diplomas & Certificates

Replacement or duplicate diplomas and certificates must be ordered online.

Order an eDiploma or eCertificate

An eDiploma or eCertificate is a signed and certified PDF of your diploma or certificate. It can be used to verify that you earned your degree or certificate.

There is a one-time $15 fee for a College of Saint Rose eDiploma or eCertificate. You’ll receive the PDF within minutes of ordering and can then share the document as needed.

Order a physical diploma or certificate

Replacement or additional copies of your physical diploma or certificate can be ordered.

Physical College of Saint Rose diplomas or certificates cost $30 per copy. You can choose between Standard and Express Delivery, which are in addition to the $30 fee.

Your documents will be printed and mailed two to three business days after the order is authorized and completed.

Order a notarized diploma or certificate

A notarized diploma or certificate is usually requested for government processing or other forms of legal documentation.

Order your notarized diploma online, using the instructions above ("Order a physical diploma or certificate"). There is an additional $10 fee for each notarized diploma.

Notarized diplomas and certificates are printed and mailed within seven business days after the order is authorized and completed.

Note: Only official diplomas and certificates will be notarized.

Get an Apostille diploma or certificate

An Apostille diploma or certificate is a document authenticated for foreign use. This process involves three steps:

Order an official, notarized diploma or certificate by following the instructions above ("Order a notarized diploma or certificate"). Note: Only official diplomas and certificates will be notarized.
Get the document(s) authenticated by the corresponding county clerk. The Registrar's office will try to have the diploma notarized by someone who qualified or filed in Albany county so that this step can be completed by the Albany County Clerk but if the notary public's stamp indicates that they are only qualified or filed in different county, you will need to complete the second step with that County Clerk's office.
Get the document(s) apostilled by the New York State Department of State. This seal is the last one required.

Degree & Enrollment Verification

An enrollment verification — sometimes referred to as proof of enrollment — is documentation that shows a student was enrolled at The College of Saint Rose (CSR).  

Students most often request enrollment verification certificates for health insurance, housing, employment and scholarship purposes. 

The enrollment verification certificate shows which semester(s) the student was enrolled, whether they were enrolled as a full-time or part-time student, and what their anticipated graduation date was. 

Third-Party Entities

The National Student Clearinghouse is the authorized agent for providing enrollment and degree verifications to employers, background screening firms and other third-party entities. 

Verify a College of Saint Rose student’s degree or enrollment online. Verification requests from third-party entities sent by phone, mail, email or fax will not be accepted.

If you have questions or concerns, please contact the National Student Clearinghouse:  

Email:  [email protected]  
Phone:  703-742-4200 
Fax:  703-318-4058 
Mail:  2300 Dulles Station Blvd., Suite 3000, Herndon, VA 20171

Former College of Saint Rose Students

Obtain a Degree/Enrollment Verification Certificate

Former Saint Rose students can obtain a degree/enrollment verification certificate to verify their degree/enrollment at CSR through the National Student Clearinghouse. 

To obtain a verification, navigate to the National Student Clearinghouse Verification Services page, then click “Verify Now.” Then you would select the option that says "I'm submitting a verification request for myself (I am verifying my own records as a student)". If you do not already have an account, you will need to create an account using either Google or LinkedIn. Once you have created an account, you can choose to verify a degree or your dates of attendance (you should not choose the "Current Enrollment" option since The College of Saint Rose is closed and there is no current enrollment to verify for any students).

Instructions for Families

Students can order and print a degree verification or dates of attendance verification certificate using the instructions above.  