Transcripts

What is an unofficial transcript? 

Students can download PDFs of their unofficial transcripts as needed. Unofficial transcripts don’t have the University's seal, the University's name or the Registrar’s signature. Many institutions require an official transcript for admissions and other purposes. 

Download a PDF of your unofficial transcript. (Under “Report Type,” select “Unofficial Academic Transcript.” When the portal prompts you to print the document, save the file as a PDF.) 

There are some holds that prevent the release of transcripts, so you should check your Important Notices on MyUAlbany before requesting a transcript.

 

What is an official transcript? 

Official transcripts are a permanent, irrevocable record of all courses, grades and degrees an individual student has obtained from the University at Albany at both the undergraduate and graduate levels.  

The total number of credit hours UAlbany has accepted from other institutions will also be listed on an official transcript, alongside the names of the institutions where the credits were earned.

Official transcripts are sent directly to the recipient listed on the order form. 

When another institution sends a transcript to UAlbany for admission or credit purposes, that transcript becomes the property of UAlbany and will not be returned to the student or forwarded to another institution under any circumstances. If you need a transcript from another institution, you must request it from that institution.  
 

Order an Official UAlbany Transcript 

Official UAlbany transcripts can be ordered online, using any major credit or debit card.

There are some holds (non-financial) that prevent the release of transcripts, so you should check your Important Notices on MyUAlbany before requesting a transcript.

In most cases, previous and current UAlbany students who are applying for admission to a UAlbany program do not need to send an official UAlbany transcript. Visit Undergraduate Admissions and Graduate Admissions for detailed instructions. 

UAlbany’s official transcript vendor is Parchment, which uses encryption technology to keep your information secure and ensure the person ordering the transcript is authorized to do so. If the system is unable to complete your authorization electronically, you may be asked to sign and upload an authorization form. 
 

Electronic Delivery

Order an official transcript.

A PDF of your official transcript will be sent electronically to the recipient you designate once the order is authorized and completed. Same-day electronic delivery is not guaranteed.

Electronic transcript delivery may take two to three business days if: 

  • You are sending the transcript to another SUNY institution. 

  • You earned credit while studying abroad. 

  • You provided an attachment to be sent with the transcript. 

  • You submitted your order on the weekend. 

  • The requested transcript is from 1990 or earlier. 

Official PDF transcripts delivered by Parchment contain identical information and authenticity as official printed transcripts. 

The order form allows you to send your current transcript as soon as possible, ask for the document to be sent after your current semester’s grades are posted, or ask for the document to be sent after your degree has been posted to your record. 

Check your transcript order status. If there is a problem processing your request, you will receive email and text message notifications, as well as confirmation when your order is completed. Please check your email regularly after you submit your order.

Attachments

If you have an attachment that should be included with your official transcript, you can indicate this on the order form. Once the order is submitted, you will be directed to upload your attachments to the transcript self-service portal.

If your attachment must be completed by the Registrar's Office before it is sent, such as a state licensing form, please select this option: "University at Albany, SUNY must add information to my attachment before my transcript can be sent."

Mail Delivery

Order an official transcript.

A physical copy of your transcript can be sent via U.S. Postal Service First Class Mail or FedEx. Your transcript will be sent to the recipient you designate two to three days after the order is authorized and completed. 

The order form allows you to send your current transcript as soon as possible, ask for the document to be sent after your current semester’s grades are posted, or ask for the document to be sent after your degree has been posted to your record. 

Check your transcript order status.

If there is an issue processing your request, you will receive email and text message notifications. You will also receive confirmation when your order is completed. Please regularly check your UAlbany email after submitting an order.

Get a Transcript Notarized or Apostilled

Most students do not need notarized or Apostille transcripts. You only need to get your official transcript notarized or apostilled if an institution, employer or other type of third-party requests it specifically.
 

notarized-transcripts
Notarized Transcripts

Only official UAlbany transcripts will be notarized. If you do not have one, please follow the instructions above for ordering an official transcript. On the order form, select the option to have your official transcript notarized. Notarized transcripts will be mailed to the recipient address provided on the transcript order form.

 

Apostille Transcripts

An Apostille transcript is a document authenticated for foreign use. This process involves four steps: 
 

  1. Order a notarized official UAlbany transcript using the instructions above. On the order form, select the option to have your official transcript notarized. Notarized transcripts will be mailed to the recipient address provided on the transcript order form.
     

  2. Get the document(s) authenticated by the Albany County Clerk. The notary in the UAlbany Registrar’s Office is licensed in Albany County, so documents notarized by our office must be authenticated by the Albany County Clerk. 
     

  3. Get the document(s) apostilled by the New York State Department of State. This seal is the last one required.