Instructions for Preparing the File

Declaration

In ALL cases, whether those occurring in the mandatory year or cases of reconsideration, promotion only, early consideration for tenure, and where applicable, a new faculty appointment, the Chair and the Dean must inform the Office of the Provost of the candidate's name and nature of the personnel action, and the date anticipated for submission of file to the Office of the Provost before beginning the preparation of the file.

See deadlines in Appendix A and a Sample Timeline here. Failure to inform the Office of the Provost will jeopardize the candidate's opportunity for timely consideration.

 

Informing the Candidate

It is very important that the candidate be informed of the procedures and criteria considered for promotion and/or continuing appointment. Therefore, each candidate for promotion and/or continuing appointment should be provided with a copy of these administrative procedures at time of hire and at each term renewal.

The candidate should be given the opportunity (and encouraged) to add material to the file at any time during the review process (e.g., new manuscripts, articles as they appear in print, new teaching evaluations, etc.)

 

Contents of the File

Please see our Contents of the File page for detailed information on this step.

 

Completion of File for Review

At this point, the file is complete and is ready to begin the review process. The candidate should be given the opportunity at this stage to review the non-confidential contents of the file for at least five business days before the review process begins.

For a clear view of how a dossier moves through the review process in each School or College, please see Appendix B.

 

Letters of Transmittal and Recommendations from Reviewing Officials

Please see "Letters of Transmittal and Recommendations from Reviewing Officials" page for detailed information on this step.