Procurement Services

Welcome to Procurement Services. Our mission is to provide integrity and quality procurement services to the University community, thereby ensuring the success of the University in fulfilling its mission of world-renowned education. As an agency of the State of New York, we are subject to statute. We are here to help you navigate the rules and restrictions associated with purchases made with your funding.

Please email questions or concerns to purchasing@albany.edu 

Office Hours:
Monday - Friday 8:30 - 5:00

Summer Office Hours:
May 20 – August 23, 2019
Monday through Friday: 8 am to 4 pm
CLOSED:
Memorial Day – Monday, May 27, 2019
Independence Day – Thursday, July 4, 2019

Employee Quick Links:

• Purchase Requisition
• Forms
• Online Ordering Information and Registration
• Purchasing Basics

Key End of Year Purchasing Dates

State and IFR funded purchase requisitions for FY 2018-2019 must be received in Procurement Services in order to be processed against the current fiscal year funds by:
For purchases $25,000 and over April 19, 2019
For purchases up to $24,999 May 24, 2019

Additionally, for on-line system orders, the estimated billing cut-off dates for charges to be processed against current fiscal year funds is as follows:
Proftech (Staples) purchases using Account number payment June 18, 2019
** Protech (Staples) purchases using P-card payment June 30, 2019
Grainger (FM Office) June 28, 2019
Fantastic Graphics/ Pugs Print (Stationary) June 28, 2019
S&B (Office Max) June 28, 2019
Scientific Houses (VWR, Fisher, Krackeler) June 28, 2019

When placing orders with one of the above on-line vendors please keep in mind that both the order and receipt of the item(s) must take place prior to the above listed date for the charge to be processed against FY 18/19 funds.

Additionally, all remaining encumbrance balances for FY 18/19 purchase orders and contract encumbrances will be disencumbered in early August 2019.

Please note that SUNY has established an early date by which all goods and services must be received and paid for using FY 18/19 funds. For a purchase to be charged to this FY the goods and services must be received or the services provided and the notice of receipt (AP-102) received in the Accounting Office by June 29, 2019.

Please contact Procurement Services at 437-4579 should you have any questions.