Procurement Services

Welcome to Procurement Services. Our mission is to provide integrity and quality procurement services to the University community, thereby ensuring the success of the University in fulfilling its mission of world-renowned education. As an agency of the State of New York, we are subject to statute. We are here to help you navigate the rules and restrictions associated with purchases made with your funding.

Office Hours:

We are open virtually, from 8 am to 4 pm Monday – Friday.

Closed Monday, May 31, 2021, Memorial Day & Monday, July 5, 2021, in observation of Independence Day

If you have any questions or concerns, please email us at [email protected]

Fiscal Year End 2020/2021 Critical Purchasing & Accounting Dates

Effective 04/14/2020 UAlbany issued an OTPS Spending Directive until further notice.
Click here to view the Directive

Given the financial impact of COVID-19, the University must take steps to preserve cash. Additionally, System Administration has required SUNY campuses to implement enhanced controls and oversight of expenditures. This directive applies to all State funding sources (State, IFR & DIFR accounts). Therefore, UAlbany will processes only essential expenditures that are: Health &/or Safety Related, Mission Critical to UAlbany Operations, and Legally Binding Agreements that Provide Revenue to Offset Expenditures.

Therefore, a Purchase Requisition Justification Form must be completed, signed, and submitted with each purchase requisition to [email protected]

The above also applies to any purchases a department would have previously made by using their University issued Procurement Card and/or online ordering account (Staples, Grainger, S&B Office, Pugs Print, and Scientific Orders).

Employee Quick Links:

• Purchase Requisition Justification Form
• Purchase Requisition
• Purchasing Basics

 Please email questions to [email protected]

Effective 04/06/2020 COVID-19 Contractor Jobsite Guidance
All Contractors and Subcontractors are required to follow COVID-19 Jobsite Guidance.

Effective 10/4/2019 Proper Invoice Requirement

The Office of the State Comptroller (OSC) has updated the policies and procedures regarding a proper invoice. Billing invoices submitted to the University must contain all information, including contract and purchase order number and supporting documentation required by the University and OSC. Payments to Contractors requires the Contractor to submit an invoice that adheres to OSC’s “Proper Invoice” requirements which can be found at: https://www.osc.state.ny.us/agencies/guide/MyWebHelp/#XII/4/F.htm