The University at Albany has established the conditions for the occasional use of UAlbany facilities by outside entities.
Revocable permits are issued for short term use of University facilities by non-commercial organizations. State University of New York guidelines generally prohibit the University from providing space to commercial organizations.
If you are a group or individual who wants to use the University at Albany campus for free speech purposes, please review the University's Public Forum policy.
External non-profit organizations can rent UAlbany facilities for short-term use if they are issued a revocable permit.
The Office of Facilities Management processes all revocable permit applications. The Office of the Controller reviews and approves all revocable permit applications.
Revocable permits are only considered if the application contains all accompanying documents, including a certificate of insurance. Applicants are responsible for making sure all materials have been received by the Office of Facilities Management.
To apply for a revocable permit, please complete the appropriate application form:
Revocable Permit Application for a Covered Activity with Minors
Facilities reservations will not be confirmed until a revocable permit has been issued and events may not be advertised until you have received a copy of the executed permit.
Please contact Facilities’ Assistant Director Stacy Stern at 518-442-3400 or [email protected] with questions about the permitting process.
The University has a Child Protection Policy in place that mandates that all adults staffing a covered activity receive training in the policy, which includes recognizing and reporting suspected abuse.
Please pay special attention to the revised instructions on the Revocable Permit. There is now a separate permit application for events where minors will be on campus for a Covered Activity.
A Covered Activity is a program or activity sponsored or approved by the University or a University-affiliated organization, or an activity conducted by a vendor, licensee or permittee for which a license or permit for use of University facilities has been approved, occurring on or off campus, for the duration of which the responsibility for custody, control and supervision of children is vested in the University, University-affiliated organization or the vendor, licensee or permittee so approved. This policy is not applicable to university on-campus child care centers.
Any event where minors will be in the custody of a parent or legal guardian is not a Covered Activity.
Visit our Event Management System website to learn more about available spaces on the UAlbany campuses and to book the appropriate facility for your event.
Campus venues set their own rental rates. Please contact the facility manager of the space you are interested in for information on current rates.
Please contact Campus Recreation with inquiries regarding the 5K route.
The 5K route is open to outside organizations from the weekend following spring Commencement until the week before students move in for the fall semester. Check the Academic Calendar for dates.
Campus groups may reserve the 5K route from April 15 through October 15, weather permitting.
Event holders must provide portable restroom facilities for their participants.
We are unable to provide an interior facility for handling fundraising money.