Financial Liability for Withdrawing / Dropping Courses
Withdrawing or dropping a course may result in partial or full tuition and fees liability even if you don't attend a single class.
Swapping is dropping and adding course(s) of equal credit value during the two-week drop/add period at the start of a semester. This can occur whether you are full-time or part time; for example, if you start the drop-add period enrolled with 9 credits and swap one of the courses for another degree-applicable course of equal credit amount, there will be no change to charges and/or financial aid.
Dropping Without Swapping1
Dropping is cancelling enrollment for a course(s) on MyUAlbany and not replacing (swapping) it with another course. If you drop course(s) causing your registration to drop below your enrollment at the beginning of the second week of classes, you may be liable for charges associated with the dropped course.
Withdrawing from UAlbany1
Withdrawing is cancelling your registration for ALL courses for an entire semester or leaving the University altogether. If you decide to formally withdraw from the University, you must DROP all courses on MyUAlbany AND contact the appropriate office below related to your academic status. Simply dropping courses on MyUAlbany or non-attendance does not constitute an official withdrawal.
New Undergraduate Students: Before classes start, Office of Undergraduate Admissions, 518.442.5435
Undergraduate Students: Office of Undergraduate Education to complete a Withdrawal Form, 518.442.5821
- Graduate Students: The Graduate School, firstname.lastname@example.org and your academic department
- International Students: Office of International Student and Scholar Services, 518.591.8189
- General Studies/Visiting Students: Office of General Studies, 518.442.5140
1IMPORTANT NOTE: Dropping/withdrawing may result in partial or full tuition and fees liability and/or a reduction or cancellation of your financial aid such as PELL, TAP, Stafford Loans, etc. Review Effects on Tuition, Fees and Financial Aid below, and if necessary, consult with the Student Financial Center prior to dropping or withdrawing to learn how your enrollment affects your awards. Click here for Tuition Liability charts and more information.
Effects on Tuition, Fees and Financial Aid
- Please note that the SEVIS Fee is non-refundable for course withdrawals bearing an official drop/withdrawal date of the first day of the session or later.
- Students who officially withdraw from the University or reduce the number of credits for which they are registered may be entitled to an adjustment of charges or a refund of amounts paid. Any refund or adjustment of charges will be based on the official drop/withdrawal date, not the date of last class attended.
- Federal regulations dictate the formula used in the return of federal Title IV financial aid* as a result of withdrawal. The amount of aid earned is based on the date of withdrawal from the University. Withdrawing students with federal Title IV aid may have a portion of their aid returned to the aid program. Aid to be returned = (100% - percent earned) X the amount of aid disbursed toward institutional charges. Percent earned = Number of days completed up to the withdrawal date** / total days in the semester (including weekends and breaks under 5 days).
- Federal regulations require Title IV aid recipients to "earn" the aid they receive by staying enrolled in college. Students who drop, withdraw, are dismissed, or take a leave of absence prior to completing 60% of the semester for which they received federal student aid may be required to return some or all of their aid. Even if all aid has been received, you may owe money back to the University, if through use of the federal formula, it is determined that the University is required to return unearned aid.
- When aid is returned, the student may still owe a balance to the University. The student should login to epay.albany.edu to pay the balance owed.
*Title IV aid includes Federal Pell Grants, SEOG, Perkins Loans, Direct Loans - subsidized and unsubsidized, and Direct PLUS.
**Withdrawal Date is defined as the actual date the student began the institution's withdrawal process, the student's last date of recorded attendance, or the midpoint of the semester for a student who leaves without notifying the University.