Purchasing

The Office of Purchasing and Contracts helps the University community purchase goods and services from a wide range of sources while complying with all applicable laws, regulations and policies.

The Purchasing staff evaluates new procurement methods and utilizes modern technologies to find potential innovations including our desktop ordering systems and online requisition. We also offer an online overview of the purchasing process to advance the education of the campus end users.

Office of Purchasing, Contracts and Equipment Management

SUMMER OFFICE HOURS
5/21/18 – 8/17/18
Monday – Friday 8:00 am to 4:00 pm

Note- Effective 8/20/18 office hours will change to be 8:30 am to 5:00 pm

ACCOUNTING, BUDGET & PURCHASING 2017-18 YEAR END CALENDAR

MAY
Friday, May 25, 2018
Last day for recharges posting against 17-18
fiscal year. Charges made after this date will
post to 18-19.
Friday, May 25, 2018
State and IFR funded purchases under $25,000
must be received by Purchasing (April 21st for over $24,999)

JUNE
Tuesday, June 19,2018
Proftech (Staples): Last day to order online with 17-18
Friday, June 29,2018
Grainger, VWR, Dupli, S&B & Science Houses: Last day to
order online with 17-18 funds.
Friday, June 29, 2018
End of 2017-18 fiscal year

JULY
Monday, July 2, 2018
Beginning of 2018-19 fiscal year
Monday, July 2,2018 - Friday, July 6,2018 (estimate)
Systems will be unavailable
Friday, July 20, 2018
Last day to request PSR & TS expenditure journal transfers
between accounts. Requests should be sent to Budget.
Monday, July 30,2018
Last day to transfer OTPS expenditures between accounts.
Requests should be sent to Accounting.
Last day to transfer TS/OTPS allocation between accounts.
Requests should be sent to Accounting.
Accounting must receive all items (invoices and AP-102's)
necessary to process voucher payments and guarantee
payment out of 17-18 funds

AUGUST
Friday, August 10, 2018
Purchase orders against State appropriated accounts will be
disencumbered
Friday, August 10, 2018
Purchase orders against all other funds (DIFR, IFR, SUTRA, RCF)
will be disencumbered