Accounting Office

NEWS

CAR RENTAL POLICY CHANGE:

Please review the recent announcement go to https://ogs.ny.gov/news/cl-869 or https://ogs.ny.gov/procurement/cl-869

Hertz is the sole car rental agency on NYS Contract. Reservation link is provided below. Our Contract Code is automatically loaded.

https://www.hertz.com/rentacar/reservation/?id=35079&LinkType=HZLK

The replacement contract with Enterprise is in progress.

Enterprise had initially agreed, as a courtesy, to honor existing reservations and hold their pricing through December 31, 2019. They have since moved this date to February 29, 2020. Enterprise may give these same prices to new reservations. That is between them and the Authorized User. We want to be clear – that regardless of the type of reservation (existing or new) neither of these types of rentals are being rented ‘under’ an OGS contract, because the OGS Contract with Enterprise expired on October 18th


Please note ACCOUNTS PAYABLE area of Accounting has now moved to MSC 309.  For assistance, please call Jeanne Heiserman @ 518-437-3826 (questions re: NYS Travel VOUCHERS, purchase orders, checks and payments).  Purchase Requisition & Contract questions should be directed to Tina Lounello @ 518-437-3884.


OSC Accounts Payable Advisory #46- New Proper Invoice Requirement



New FAA MacBook Pro Ban - 28 August 2019

 

Effective January 1, 2020 the new mileage rate will be $ .57.5  per mile driven.

(old rate was 58 cents per mile driven 1/1/19 - 12/31/19)

 

Non-Essential Travel to North Carolina and Mississippi
As you may have already read in the local media, in reaction to certain legislation enacted by the states of North Carolina and Mississippi, Governor Cuomo has issued Executive Orders 155 and 156 banning all non-essential travel to North Carolina and Mississippi. This travel ban applies to all travel funded by the University, state or Research Foundation, included travel funded from state IFR or Research Foundation multiple sponsor accounts or by another New York State agency. Travel through an airport located in North Carolina or Mississippi to a final destination outside of North Carolina and Mississippi is allowed so long as there is no overnight layover in North Carolina and Mississippi. However, when possible and cost effective, travelers should avoid making airline connections through a North Carolina or Mississippi airport.

In order to comply with this Executive Order, please do not schedule, make deposits, or incur any expenses related to travel to North Carolina or Mississippi at this time.

For state funded travel questions about this policy, please email:

David F. Mason
Controller
Controller’s Office
dmason@albany.edu

For Research Foundation funded travel please e-mail:

Jerry Gauriloff
Associate Director
Office of Sponsored Program Administration
jgauriloff@albany.edu

Please share this e-mail with all individuals involved with University or Research Foundation travel at UAlbany and thank you for your immediate attention to this matter. Further updates on the status of Executive Orders 155 and 156 will be shared as they are issued.

View the complete updated Executive Orders:

Order 155
Order 156

Sincerely,

David F. Mason
Controller

Paula Kaloyeros
Assistant Vice President for Sponsored Programs Administration

Canada Entry Requirements Update

Beginning on 15 March 2016, entry requirements into Canada will change. Citizens from countries other than the USA, who do not require a visa to enter Canada, will need to apply for, and receive an electronic travel authorization (ETA) prior to arrival. There is a cost of CAD $7 to register, and the ETA will be valid for 5 years, or until the expiration date of the registered passport, whichever comes first.