Important Update to NYS Mileage Rate Reimbursement
Effective July 1, 2022, the Office of the State Comptroller has updated their mileage rate to $0.625 per mile for personal vehicle standard rate and $0.605 for motorcycle mileage rate. For any vouchers with mileage, please use new mileage rates.
IMPORTANT DATES 2021-2022 YEAR END CALENDAR
-Friday, June 17, 2022 - Proftech (Staples): Last Day to order online with 21-22 funds
-Friday, June 24, 2022 - Grainger, VWR, Fisher, Krackeler: Last day to order online with 21-22 funds
-Friday, July 1, 2022 - Beginning of 2022-23 Fiscal Year
-Friday, July 1, 2022 -Wednesday, July 6, 2022 (estimate)-State/SUNY Financial System Will Be Unavailable
-Wednesday, July 20, 2022 - Accounting MUST receive all items (invoices and AP-102s) necessary to process voucher payments and guarantee payment out of 21-22 funds
-Monday, August 2, 2022 - Begin to disencumber purchase orders and contracts
TRAVEL PROCEDURE UPDATE:
Please see communication about business travel for FY 2021-22 - Travel Communication - FY 2021-22.pdf.
Travel Pre-Approval Form is available here - Travel Pre-Approval Form. This form should be completed and approved for all travel prior to making any arrangements.
The Graystone contract was a SUNY wide contract for advertising positions which expired a few years ago. SUNY has not awarded a new or replacement contract. As a result, departments will need to request a quote from Graystone and submit the quote with a Purchase Requisition to [email protected] Purchasing Office will then issue a Purchase Order to the vendor.
CAR RENTAL POLICY CHANGE:
Please review the recent announcement go to https://ogs.ny.gov/news/cl-869 or https://ogs.ny.gov/procurement/cl-869
Hertz is the sole car rental agency on NYS Contract. Reservation link is provided below. Our Contract Code is automatically loaded.
The replacement contract with Enterprise is in progress.
Enterprise had initially agreed, as a courtesy, to honor existing reservations and hold their pricing through December 31, 2019. They have since moved this date to February 29, 2020. Enterprise may give these same prices to new reservations. That is between them and the Authorized User. We want to be clear – that regardless of the type of reservation (existing or new) neither of these types of rentals are being rented ‘under’ an OGS contract, because the OGS Contract with Enterprise expired on October 18th
Effective January 1, 2022 the new mileage rate will be $ .585 per mile driven.
(old rates: 57.5 1/1/20 - 12/31/20, .56 1/1/21-12/31/21)
Canada Entry Requirements Update
Beginning on 15 March 2016, entry requirements into Canada will change. Citizens from countries other than the USA, who do not require a visa to enter Canada, will need to apply for, and receive an electronic travel authorization (ETA) prior to arrival. There is a cost of CAD $7 to register, and the ETA will be valid for 5 years, or until the expiration date of the registered passport, whichever comes first.