Accounting Office





Friday, May 25, 2018
Last day for recharges posting against 17-18
fiscal year. Charges made after this date will
post to 18-19.

Friday, May 25, 2018
State and IFR funded purchases under $25,000
must be received by Purchasing (April 21st for over $24,999)


Tuesday, June 19,2018
Proftech (Staples): Last day to order online with 17-18

Friday, June 29,2018
Grainger, VWR, Dupli, S&B & Science Houses: Last day to
order online with 17-18 funds.

Friday, June 29, 2018
End of 2017-18 fiscal year


Monday, July 2, 2018
Beginning of 2018-19 fiscal year

Monday, July 2,2018 - Friday, July 6,2018 (estimate)
Systems will be unavailable

Friday, July 20, 2018
Last day to request PSR & TS expenditure journal transfers
between accounts. Requests should be sent to Budget.

Monday, July 30,2018
Last day to transfer OTPS expenditures between accounts.
Requests should be sent to Accounting.

Last day to transfer TS/OTPS allocation between accounts.
Requests should be sent to Accounting.

Accounting must receive all items (invoices and AP-102's)
necessary to process voucher payments and guarantee
payment out of 17-18 funds


Friday, August 10, 2018
Purchase orders against State appropriated accounts will be

Friday, August 10, 2018
Purchase orders against all other funds (DIFR, IFR, SUTRA, RCF)
will be disencumbered


Due to infrastructure work at New York Penn Station, Empire Service trains will be rerouted from New York Penn Station (NYP) to Grand Central Terminal (NYG) between Saturday, May 26th and Tuesday, September 4th. Amtrak is in the process of updating its schedule to reflect the adjusted train service. Amtrak’s reservation systems will be updated to reflect the reroute of trains to Grand Central Terminal once the schedule is determined, and any passenger already booked on a train will be contacted and accommodated on other scheduled services.

Effective January 1, 2018 the new mileage rate will be 54.5 cents per mile driven.

On This Page

Non-Essential Travel to North Carolina and Mississippi
As you may have already read in the local media, in reaction to certain legislation enacted by the states of North Carolina and Mississippi, Governor Cuomo has issued Executive Orders 155 and 156 banning all non-essential travel to North Carolina and Mississippi. This travel ban applies to all travel funded by the University, state or Research Foundation, included travel funded from state IFR or Research Foundation multiple sponsor accounts or by another New York State agency. Travel through an airport located in North Carolina or Mississippi to a final destination outside of North Carolina and Mississippi is allowed so long as there is no overnight layover in North Carolina and Mississippi. However, when possible and cost effective, travelers should avoid making airline connections through a North Carolina or Mississippi airport.

In order to comply with this Executive Order, please do not schedule, make deposits, or incur any expenses related to travel to North Carolina or Mississippi at this time.

For state funded travel questions about this policy, please email:

Kevin Wilcox
Associate Vice President and Controller
Controller’s Office

For Research Foundation funded travel please e-mail:

Jerry Gauriloff
Associate Director
Office of Sponsored Program Administration

Please share this e-mail with all individuals involved with University or Research Foundation travel at UAlbany and thank you for your immediate attention to this matter. Further updates on the status of Executive Orders 155 and 156 will be shared as they are issued.

View the complete updated Executive Orders:

Order 155
Order 156


Kevin C. Wilcox
Associate Vice President and Controller

Paula Kaloyeros
Assistant Vice President for Sponsored Programs Administration

Canada Entry Requirements Update

Beginning on 15 March 2016, entry requirements into Canada will change. Citizens from countries other than the USA, who do not require a visa to enter Canada, will need to apply for, and receive an electronic travel authorization (ETA) prior to arrival. There is a cost of CAD $7 to register, and the ETA will be valid for 5 years, or until the expiration date of the registered passport, whichever comes first.