Accounting Office

Memo: Fiscal Year End Business Offices Critical Dates (FY 2023-2024)

Fiscal Year 2023-2024 Year End Calendar

The 2024 mileage rate is $0.67 per mile.

The Graystone contract was a SUNY-wide contract for advertising positions, which expired a few years ago. SUNY has not awarded a new or replacement contract. 

As a result, departments will need to request a quote from Graystone and submit the quote with a Purchase Requisition to [email protected]. Purchasing Office will then issue a Purchase Order to the vendor.

All state-funded travel by employees, students, or by campus guests must be preapproved. A travel preapproval form must be submitted and approved before travel is booked or occurs. The form is available on the Forms page. Completed forms should be emailed to [email protected] for approval. 

Once approved, travelers will have their travel card funded for their travel or travel arrangers will have their NET card funded for student/campus guest travel and will receive a booking approval code for use with Direct Travel, the SUNY contracted travel agency. Please note: Booking airfare through Direct Travel is mandatory.

If you are contacting the Accounts Payable office regarding a Research Foundation check or payment, please call the Sponsored Programs Administration (SPA) at 518-442-3196 or email them at [email protected]. 

SPA handles Research Foundation purchase orders, travel and payments under grant funded accounts. Learn more about the research award lifecycle or contact SPA.

Accounts Payable under the State Accounting Office handles state funded accounts. We do not handle Research Foundation payments.