RF Human Resources


The Research Foundation for The State University of New York (RF) is committed to the principles of Equal Employment Opportunity and Affirmative Action. It is the obligation of each officer, manager, and supervisor to ensure all employment activities are conducted in an equal and equitable fashion. The Research Foundation at The University at Albany, State University of New York is committed to providing equal education and employment opportunities to all persons. The Office of Diversity and Inclusions Step by Step Recruitment Process is designed to promote equal employment opportunity (EEO) and affirmative action (AA) for all people seeking employment at The University at Albany.   

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To Initiate a Search
The department must complete the following:
  1. Position Authorization Request (RFHRM-1)   
  2. Job Description Template
  3. Announcement of Vacancy
  4. Affirmative Action Recruitment Plan
  5. Request to Advertise Position  (please see our Posting Hints & Rates for further information)

Once the appropriate signatures have been obtained, the recruitment packet should be forwarded to Research Foundation Human Resources, MSC Room 100C. In addition, an electronic file version of the Announcement of Vacancy and a copy of the advertisement should also be forwarded to RFHR.  The entire packet can be sent to: [email protected] 

RFHR will review the recruitment packet to ensure: proper classification according to the Fair Labor Standards Act (FLSA); compliance with federal and state laws including RF salary rules and policies; appropriate content and language is used; and inclusion of the University's Affirmative Action statement.


The approved request will be posted on our Career Opportunities web page.  For further information on completing the Affirmative Action Recruitment Plan, recruitment resources, sample communication letters, and legal/illegal questions for applicants, please go to the Office of Diversity and Inclusion web site.
Verifying Credentials and Reference Checks

Prior to an interview, candidates should complete and sign the RF Employment Application.  By doing so, the applicant gives you permission to check references and obtain information from previous employers. Before an applicant is hired, references and credentials should be checked. When a license or certificate is required for a position, the applicant must provide the original document (including the license number and expiration date). Locations must also verify the authenticity of the license or certificate before the person is allowed to perform services as an employee.  NOTE: Any applicants for employment in the cities of Buffalo, NY, Rochester, NY,  should complete a Criminal History Disclosure Form after the completion of an initial interview, and applicants for employment in New York City will be required to complete the disclosure form only after a conditional offer of employment has been extended.


Effective January 6, 2020 all public and private employers in New York State, including New York City and public authorities, are prohibited from using an employee or applicant's salary history in hiring decisions to determine what compensation to offer under NYS Labor Law 194-A.  More detailed information can be found: https://www.ny.gov/salary-history-ban/salary-history-ban-what-you-need-know


Effective December 6, 2017, a salary history ban will be in place for Albany County employers. The ban prohibits employers from inquiring about the salary history of job applicants before an offer of employment is made. Specifically, the ban prohibits: screening of job applicants based on their current wages and benefits or other compensation or salary history, requiring that an applicant's prior wages satisfy minimum or maximum criteria, requesting an applicant's prior wages or salary history or requiring an applicant to provide that information as a condition of being interviewed or considered for employment. In addition, employers cannot seek the applicant's salary history from a current or former employer until after an offer of employment is made.



Offer Letter

All communication with applicants and offers of employment (verbal and written) must be consistent with funding and sponsor rules, RF policy, and legal requirements. When offers of employment are made, applicants must be made aware that employment with the Research Foundation is subject to the availability of funds and program needs and that there is no expressed or implied guarantee of employment retention. An offer of RF employment is contingent on the prospective employee providing documentation that establishes proof of identity and of eligibility to work in the United States.


All Research Foundation Offer Letters must be prepared on RF stationery, forwarded to Research Foundation Human Resources and retained in the employee's personnel file. 


Please note that any salary charges to RF sponsored projects will include a fringe benefit charge based on the current rate for the category of employee being hired.  For rate information please see the RF employee fringe benefit rate chart.







The Research Foundation is an employer separate and distinct from SUNY and the State of New York, thereby offering separate and distinct compensation and benefits.  Please contact the RF HR Office with any questions pertaining to Research Foundation employment policies and procedures.