Eligible individuals may be nominated by their peers. It is preferable that the nominee remains unaware of their nomination. The nominator must inform the nominee’s immediate supervisor and dean, director or unit head of the impending nomination.
Nominations must be submitted via the ERCA nomination submission portal, which will open in mid-August. Nominations are due by October 15.
Nomination Materials
The nomination must include:
- Cover Sheet
- Nominator: First name; last name; title; department or office; college, school or division; email address; phone number
- Nominee: First name; last name; title; department or office; college, school or division; email address; phone number
- Nominee’s Dean: First name; last name; email address
- Nominee’s Department Chair: First name; last name; email address
- Nomination Summary
- The Nomination Summary is prepared by the nominator and may not exceed 2,000 characters, including spaces.
- The summary should highlight the nominee’s accomplishments and contributions and provide a brief rationale for the nomination.
- It may be used fully or in part in award announcements (and, if selected, for the Chancellor’s Excellence Awards nomination).
- Nomination Narrative
- The Nomination Narrative should be submitted as a PDF. The narrative may not exceed 10 pages, and it must use one-inch margins and 12-point font.
- The narrative should:
- Describe the nominee’s scholarly accomplishments and their impact on the field of research and creative activities in language understandable by individuals outside the discipline
- Explicitly address each of the relevant selection criteria outlined below
- Contextualize the nominee’s contribution to their field(s) and explain their significance within the field(s); this may include the normal expectations regarding the number and types of publications, and whether research in the nominee’s field is traditionally more collaborative or individualistic
- Nominee’s current curriculum vitae (CV)
- The nominee’s CV should be submitted as a PDF file.
- Recommendation/endorsement from the nominee’s departmental Supervisor or Department Chair
- The recommendation or endorsement should be submitted as a PDF file.
- Confirmation that Nominee’s Dean or Vice President has been informed of the nomination before submission
- The nominator will confirm this in the nomination form.
- At least three letters of recommendation from external peers or references, accompanied by short bios of the letter writers
- The letters and biographies should be submitted as PDF files.
- If there are letters of this kind on file for appointment, tenure and promotion, prior ERCA nomination, or other award in the last three years, these letters can be reused. Other materials from the nominee’s tenure and promotion file should not be included unless they address some of the main criteria. At least one letter of recommendation should be written specifically in support of this award.
- Certification
- The nominator will confirm that the nominee meets all eligibility requirements and that all required documents and information are included in the nomination, when submitting the nomination form.
Note: The nominator may be contacted by the Division for Research & Economic Development for additional information.
Selection Criteria
The selection criteria for these awards shall include, but are not limited to, the following:
- A sustained record of research publications in peer-reviewed journals, research monographs and/or research-oriented text
- Professional awards and other forms of honorary recognition of research or scholarly contributions, including national and international awards
- Citations by others in the field that make substantial references to the nominee’s publications
- Level of citations of the nominee’s work that make it clear that the work has had substantial positive impact on the field
- Translations of the nominee’s publications/books into other languages and other forms of international dissemination
- Record of presenting at national and/or international conferences
- List of invited, plenary and keynote speeches at professional meetings
- Papers based on their presentations and published in conference proceedings and/or digests
- Graduate dissertations and thesis projects supervised by the nominee, and other forms of professional mentorship
- Grants and fellowships received over the course of the nominee’s career
- Information on external grants record should include whether the nominee is the principal investigator or co-investigator, agency name, monetary amount, and the duration of the grants, and should address the norms regarding funding in the nominee’s field.
- Patents awarded, including the following information for each patent: title, list of co-inventors, patent number and the date of publication by the U.S. Patent and Trademark Office
- Work that has had an influence beyond academia, such as on society, public policy or professional, governmental or educational practices
- One-person exhibitions, musical compositions, shows or creative writings of international stature and visibility that have received extensive reviews in the critical press/media
- Performances for which the nominee is a key contributor (for example: directing, lighting design, solo orchestral performer, etc.) with international visibility and extensive critical reviews
- Inclusion of works in permanent collections, retrospectives and other forms of external recognition and acclaim
- Contributions to highly visible, juried exhibitions or performances at national and international levels
Note: The order of items in the list above does not reflect the importance of the nominee’s contribution, and some items may not be relevant to a nominee’s discipline or type of scholarship.
Review & Selection Process
The nominations are evaluated by the ERCA Review Subcommittee, which is formed by the Faculty Senate's Council on Research in consultation with the offices of the Vice President for Research & Economic Development (VPRED) and the University President.
The subcommittee forwards its recommendations to the VPRED. As an ex-officio member of the Council, the VPRED or a designee may participate in the Council’s deliberations.
Evaluators will review all the information relevant for the selection of a successful candidate. All deliberations of the review subcommittee will remain strictly confidential.