Reporting Requirements for Students

F-1 and J-1 students are legally required to update ISSS of certain changes within 10 days.  Making timely updates to ISSS is part of maintaining your status. 

Change of Legal Name

If you change your legal name you must provide ISSS with updated documentation reflecting the change of name (such as a passport).

Change of Address

A student’s physical residence in the U.S. (SEVIS USA address) and residence outside the U.S. (SEVIS Foreign Address) must be accurate at all times. If you move, you must update these addresses. You can do so in MyUAlbany by following the steps below:

Step 1:
• Log-in to MyUAlbany
• In the middle box on the left, click on Demographic Data

Step 2: Check your SEVIS USA Address:
• On the tabs, click on addresses
• If you have a SEVIS USA Address listed, check that it is your correct United States address
• If you do not have a SEVIS USA Address, click the Add a new Address button
• Type in the address where you live in the US. Press OK. Check SEVIS USA from the list of Address Types
• Click Save
Step 3: Check your SEVIS Foreign Address:
• On the tabs, click on addresses.
• If you have a SEVIS Foreign Address listed, check that it is your correct address OUTSIDE the US
• If you do not have a SEVIS Foreign Address, click the Add a new Address button
• Click the Change County link and chose your home country
• Type in your address outside the US. Press OK. Check SEVIS Foreign from the list of Address Types
• Click Save

Change of Phone Number

Both a U.S. phone number and foreign number are reported in SEVIS. You must report changes in your phone number in MyUAlbany by following the steps below:

Step 1:
• Log-in to MyUAlbany
• In the middle box on the left, click on Demographic Data
Step 2: Check your Phone Number:
• On the tabs, click on phone numbers
• Look at the phone number you have checked as preferred
• If it is a US based phone number, be sure it is formatted like this (but with your phone number): 999/999-9999. Make sure that there are is not a 1 or + or other number in front. There should be nothing in the Country box

Change of Email Address

Your default email address in SEVIS is your Albany.edu address, but you can also report a secondary address in MyUAlbany. To do so:

• Log-in to MyUAlbany
• In the middle box on the left, click on Email Addresses and add a New Email Address
• While it is still active, the Albany.edu address will always be preferred

After graduation, the Albany.edu email will remain active for 6 months.  As long as the Albany email address is active it will be listed as the preferred address in MyUAlbany and in SEVIS.  Students on OPT and STEM OPT must have an alternate email address listed in MyUAlbany.  When the Albany email address deactivates, ISSS will switch your SEVIS email address over to the alternate email address provided in MyUAlbany.

Change of Status

If you change status within the United States, you must provide documentation to ISSS of that change. Documentation may include, but is not limited to: a naturalization certificate, a green card, a change of status approval notice from USCIS, a new I-94, an immigrant visa with entrance stamp endorsed by a CBP officer, etc…

Departure from the U.S.

If you intend to depart the U.S. (for example, if you are taking a leave of absence, withdrawing, or ending OPT early), you must inform ISSS and complete a departure form.

Additional Reporting Requirements for Students on OPT/STEM OPT

Students on OPT and STEM OPT have additional reporting requirements.  These reporting requirements can be met by submitting the OPT Data Form These reporting requirements include:

1.) Students on OPT and STEM OPT must check in with ISSS every 6 months, even if there has been no change in their information
2.) Students on OPT and STEM OPT must report any changes in employment information to ISSS, such as, but not limited to: starting a new job; ending a job; changing employers; change in employer address; change in job title; change in hours per week; change in supervisor information; change in employment duties
3.) Students on STEM OPT must also maintain an I-983 training plan. If there are ever any material changes to that training plan, these changes must be reported to ISSS and the student should update the I-983. The student must keep a copy of the I-983 and submit copies to ISSS and their employer for record-keeping purposes.
4.) Students on STEM OPT must also complete two self-evaluations on the I-983. The first is due at the end of the first year on the STEM OPT training plan, the second is a final evaluation due at the end of employment or the end of the 24 month STEM OPT training period, whichever comes first. These evaluations must be kept by the student and copies must be submitted by the student to ISSS and their employer for record-keeping purposes.

Disclaimer:
The information contained in this web site/form is provided as a service to international students, faculty and staff at the University at Albany. It does not constitute legal advice. We try to provide useful information, but we make no claims, promises or guarantees about the accuracy, completeness or adequacy of the information contained in or linked to this web site or any associated site or form. Neither the University at Albany nor ISSS is responsible for any errors or omissions contained in this website, or for the results obtained from the use of this information. Nothing provided herein should be used as a substitute for the advice of competent legal counsel; students may wish to consult an immigration attorney on the specifics of their case as needed.