Vaccinate UAlbany

Students: Submit Proof of Vaccination Employees: Submit Proof of Vaccination Learn more about the Vaccine

UAlbany’s Vaccination Requirements 

The University encourages all campus community members to get the COVID-19 vaccine and booster. Thank you for putting the public health and well-being of our entire community first. 

All students are required to be fully vaccinated against COVID-19. To be considered fully vaccinated, individuals must satisfy all three of these requirements: 

  1. You must have received all required doses of a World Health Organization (WHO) approved COVID-19 vaccine

  2. At least two weeks must have passed since your final shot. 

  3. You must have submitted proof of vaccination and received confirmation from UAlbany. 

Additionally, all students should receive a COVID-19 vaccination booster shot as soon as they are eligible.

Please review the information below for additional details, including instructions on how to submit proof of vaccination: 
 

Information on the Student Vaccination Mandate

The following rules are in accordance to SUNY’s vaccination mandate and New York State's booster mandate.  

All UAlbany students are required to be fully vaccinated and boosted, unless they receive a University-approved vaccination exemption.

See instructions below for submitting proof of vaccination and booster. Exemption requests are considered at the start of each semester. 

Students may receive any of the World Health Organization (WHO) approved COVID-19 vaccines to meet the state requirements. 

Students who failed to meet these requirements: 

  • will not be allowed on any UAlbany campus or in any building for any reason — including to take classes, use UAlbany facilities or services, or participate in any UAlbany activity — during the Spring 2022 semester, Summer 2022 term and/or Fall 2022 semester

  • cannot request remote coursework outside of courses currently offered online, and instructors cannot make such arrangements 

SUNY’s tuition and fee refund policy is in effect for any student who is required to be vaccinated but who refuses to do so. Please review UAlbany’s Financial Liability information for more details. 

Additionally, noncompliant students will not be released from campus housing agreements and will be responsible for charges.

Guidelines for Newly Admitted Students

The COVID-19 vaccination mandate applies to all students who will attend Fall 2022 orientation, come to any UAlbany campus during Summer 2022 and/or come to any UAlbany campus during Fall 2022.

Undergraduate Students: Information about your next steps as (Orientation, housing, registering for classes, etc.) will be posted as soon as May 5, 2022. However, you will not gain access this information until you have either submitted proof of all required doses of the COVID-19 vaccine or received approval for a medical or religious COVID-19 vaccination exemption from UAlbany.

Graduate Students: Please sign into the application portal for updates regarding your admission and any requirements you need to complete to finalize your enrollment at UAlbany. We also recommend you contact your advisor and create your MyUAlbany account as soon as possible.  

All students are also required to submit proof of immunity to Measles, Mumps and Rubella (MMR). Please review New York State's MMR requirements.

Students submit proof of vaccination and immunization through the University’s Student Health Portal, using the instructions available below. Note: Newly admitted students gain access to the Student Health Portal three business days after they pay the enrollment deposit. 

Students won't be able to register for classes or access other next steps until all immunization and vaccination requirements are fully met.

A fully remote COVID-19 vaccination exemption application is available for students who will be enrolled in fully online courses for the term/semester and won’t be coming to campus for any reason.

Instructions for requesting a fully remote, medical or religious COVID-19 vaccination exemption are listed below.

Exemption requests for the Fall 2022 semester will be accepted until June 8, 2022. If you submit your enrollment deposit after June 8, you have six days to apply for an exemption.

Submit Proof of Vaccination as a Student

New York State and New York City are sharing COVID-19 immunization records with UAlbany.  

To verify that your COVID-19 immunization record has been received and processed by the University, please follow these instructions: 

  1. Log into the Student Health Portal.   

  2. Select “My Profile,” then “Immun. History.”  

  3. Verify your COVID-19 immunization record has been received and processed. 

If your COVID-19 immunization record does not appear in the Student Health Portal, please follow these instructions for uploading your documentation: 

  1. Log into the Student Health Portal

  2. Select “Document Upload.”  

  3. Under Document Type, select “COVID Vaccinations.” 

  4. Upload a photo of your COVID-19 Vaccination card. Note: The file must be a JPEG, TIFF, PNG, PDF, BMP or GIF. Screenshots of the Excelsior Pass will not be accepted. 

Once you upload your COVID-19 immunization record, it may take several days to be reflected in the Student Health Portal. 

Note: If you submitted proof of vaccination through another UAlbany portal — including the Student COVID Documentation Portal and the Employee Portal — you must still verify and/or upload your immunization record on the Student Health Portal.   

Request an Exemption as a Student

Requests for exemptions are not automatically granted. They are evaluated on a case-by-case basis and require documentation. 

Newly admitted students gain access to the portal mentioned below three business days after they pay the enrollment deposit

Exemption requests for the Fall 2022 semester will be accepted until June 8, 2022. If you submit your enrollment deposit after June 8, you have six days to apply for an exemption.
 

Fully Remote Exemption 

The fully remote exemption expires at the conclusion of each semester and must be resubmitted each semester based on your course schedule. 

If you’ll be enrolled in fully online courses, and won’t be coming to campus for any reason, you must apply for a new fully remote COVID-19 vaccination and surveillance testing exemption

If you register for a hybrid or in-person course after being approved for a fully remote exemption, your exemption will be revoked, and you must complete the steps listed on this page for submitting proof of vaccination.   
 

Medical Exemptions 

If you were approved for a medical COVID-19 vaccination exemption in Fall 2021 and/or Spring 2022, your exemption will roll over into Summer 2022 and Fall 2022. 

Apply for a medical COVID-19 exemption by downloading the COVID-19 Medical Vaccination Exemption Form. Complete and sign Part 1 of the form, then ask your doctor to fill out and sign Part 2. Upload the completed form to the Student Health Portal

If you apply for a medical exemption but are denied, you cannot come to any UAlbany campus until you have submitted proof of full vaccination. Students who are not fully vaccinated, or who do not have a University-approved vaccination exemption, will not be permitted on campus. 

Any current student who was not compliant with weekly surveillance testing requirements during Spring 2022 will be referred for disciplinary action and will not be allowed to register for Fall 2022 classes until they have completed the disciplinary referral process. Noncompliant residential students may also be removed from on-campus housing for the Fall 2022 semester. 

If a student who was approved for a medical vaccination exemption later withdraws from the University and applies for readmission, they will be required to reapply for a vaccination exemption or submit proof of full vaccination. 
 

Religious Exemptions 

If you were approved for a religious COVID-19 vaccination exemption in Fall 2021 and/or Spring 2022, your exemption will roll over into Summer 2022 and Fall 2022. 

Apply for a religious COVID-19 exemption. This application will be accessible to newly admitted students in mid-April. 

If you apply for a religious exemption but are denied, you will not come to any UAlbany campus until you have submitted proof of full vaccination. Students who are not fully vaccinated, or who do not have a University-approved vaccination exemption, will not be permitted on campus. 

Any current student who is not compliant with weekly surveillance testing requirements during Spring 2022 will be referred for disciplinary action and will not be allowed to register for Fall 2022 classes until they have completed the disciplinary referral process. Noncompliant residential students may also be removed from on-campus housing for the Fall 2022 semester.   

If a student who was approved for a religious vaccination exemption later withdraws from the University and applies for readmission, they will be required to reapply for a vaccination exemption or submit proof of full vaccination.

Submit Proof of Vaccination or Booster as an Employee

Employees who are fully vaccinated may voluntarily submit proof of vaccination to UAlbany. 

Employees who choose not to submit proof of vaccination will need to follow the guidelines for the unvaccinated, including symptom monitoring, distancing and weekly surveillance testing.  

Acceptable documentation for proof of vaccination include:  

  • A photo of the front side of your COVID-19 Vaccination Record Card  

  • A photo or screenshot of your NYS Excelsior Pass QR code (Note: Please ensure you have the most updated pass, which shows an expiration date one year from the date of your last shot.)  

To submit your documentation online:  

  1. Log into Peoplesoft using your UAlbany NetID and password.  

  2. Complete all required fields (Document type, Vaccine Brand, Date of final dose).  

  3. Upload your proof of vaccination.  

  4. Click “Submit.”  

Within 48 hours, you will receive an email from [email protected] indicating whether your submission was approved or denied. Please continue participating in weekly surveillance testing and other safety protocols until you receive approval.  

You may also submit a copy of your documentation via the drop box located outside the Human Resources office (UAB 300). This process may take longer to receive approval, as staff members must manually input the required information.  

RF employees who are unable to submit online should contact [email protected] for additional options.  

Anyone who is not yet fully vaccinated, or who has not yet submitted proof of vaccination, must follow UAlbany’s health and safety guidelines for unvaccinated individuals, including but not limited to:  

  • Remaining physically distanced from others, whenever possible  

  • Participating in weekly surveillance testing

  • Entering quarantine, when directed, after having contact with a COVID-19 positive individual  

  • Being prepared to possibly leave campus and return home should UAlbany experience a significant COVID-19 outbreak or surge, or if you test positive for COVID-19 

 

Get Vaccinated & Boosted

UAlbany community members can register for a vaccine at any site in New York State and are responsible for scheduling their own appointments. 

Visit the New York State Department of Health website for guidance on when you are eligible to receive a booster. 
 

Albany County Clinics

The Albany County Department of Health offers regular clinics in the city of Albany and its surrounding communities. Visit the Albany County Department of Health website to see clinic dates and locations, and to sign up.

Review public transit options from campus.

Local Pharmacies

Many local pharmacies are also administering the COVID-19 vaccine. Use VaccineFinder to find local pharmacies who have vaccines in stock and to make an appointment.

VaccineFinder is updated daily, operated by Boston Children's Hospital and supported by the Centers for Disease Control and Prevention and the United States Digital Service.

Review public transit options from campus.

Not in the Capital Region? Visit vaccines.gov to find a vaccination site near you.

You can also call the National COVID-19 Vaccination Assistance Hotline at 1-800-232-0233 to get help in English, Spanish and more than 150 other languages, or via a TTY line.
 

Frequently Asked Questions

 

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5 Questions: UAlbany Faculty on the COVID-19 Vaccine
Where can I get more information about vaccine safety?

The vaccines are safe and very effective. The FDA granted emergency approval for use to all three vaccines available in the United States and has since granted final approval to both the Pfizer vaccine and the Moderna vaccine.

Visit the CDC’s website to learn more about the importance of the vaccine and to dispel any myths you may have heard.

What do I need to bring to my vaccination appointment?
  1. A valid government-issued photo ID (driver’s license, passport, etc.)

  2. Health insurance card, if you have one (not required)

  3. Your vaccination appointment confirmation and any related paperwork

Do I need to pay for the vaccine or have health insurance?

No. Vaccine doses are being given at no cost.

If you have health insurance, you may be asked to provide that information, but having insurance is not a requirement.

How do I schedule my second dose?

Your second dose will be scheduled at your first appointment and the brand of your first dose will be the brand of your second.

You need an initial dose and the second dose to have the full immunization of the Moderna and Pfizer vaccines. The second dose is given about three weeks later for Pfizer and four weeks later for Moderna.

You only need one dose of Johnson & Johnson vaccine.