Vaccinate UAlbany

Students: Submit Proof of Vaccination Employees: Submit Proof of Vaccination Learn more about the Vaccine

UAlbany’s Vaccination & Booster Requirements 

The University encourages all campus community members to get the COVID-19 vaccine and booster. Thank you for putting the public health and well-being of our entire community first. 

All UAlbany students are required to be fully vaccinated against COVID-19. To be considered fully vaccinated, individuals must satisfy all three of these requirements: 

  1. You must have received all required doses of a World Health Organization (WHO) approved COVID-19 vaccine

  2. At least two weeks need to have passed since your final shot. 

  3. You must have submitted proof of vaccination to UAlbany. 

Additionally, all UAlbany students are required to receive a COVID-19 vaccination booster shot as soon as they are eligible and then submit proof to UAlbany. Visit the Spring 2022 Pre-arrival Instructions for Students page for detailed information.

Please review the information below for additional details, including instructions on how to submit proof of vaccination: 
 

Information on SUNY's Vaccination & Booster Mandate

SUNY’s vaccination mandate went into immediate effect when the FDA gave final approval to the Pfizer COVID-19 vaccine on August 23, 2021. This means vaccination is mandatory for all students who will physically come to any UAlbany campus or facility for any reason during the 2021-2022 Academic Year, unless they receive a UAlbany-approved exemption.  

Students may receive any of the World Health Organization (WHO) approved COVID-19 vaccines to meet the SUNY requirement. 

Additionally, as announced by Governor Kathy Hochul on December 31, all SUNY students coming to any University campus or facility during the Spring 2022 semester for any reason are required to receive a COVID-19 vaccination booster as soon as they are eligible, and must provide proof to the University.

Students who failed to meet these requirements: 

  • will not be allowed on any UAlbany campus or in any building for any reason — including to take classes, use UAlbany facilities or services, or participate in any UAlbany activity — during the Spring 2022 semester and Summer 2022 term

  • cannot request remote coursework outside of courses currently offered online, and instructors cannot make such arrangements 

SUNY’s tuition and fee refund policy is in effect for any student who is required to be vaccinated but who refuses to do so. Please review UAlbany’s Financial Liability information for more details. 

Submit Proof of Vaccination or Booster as a Student

New York State and New York City are sharing COVID-19 immunization records with UAlbany.  

To verify that your COVID-19 immunization record has been received and processed by the University, please follow these instructions: 

  1. Log into the Student Health Portal.   

  2. Select “My Profile,” then “Immun. History.”  

  3. Verify your COVID-19 immunization record has been received and processed. 

If your COVID-19 immunization record does not appear in the Student Health Portal, please follow these instructions for uploading your documentation: 

  1. Log into the Student Health Portal

  2. Select “Document Upload.”  

  3. Under Document Type, select “COVID Vaccinations.” 

  4. Upload a photo of your COVID-19 Vaccination card. Note: The file must be a JPEG, TIFF, PNG, PDF, BMP or GIF. Screenshots of the Excelsior Pass will not be accepted. 

Once you upload your COVID-19 immunization record, it may take several days to be reflected in the Student Health Portal. 

Note: If you submitted proof of vaccination through another UAlbany portal — including the Student COVID Documentation Portal and the Employee Portal — you must still verify and/or upload your immunization record on the Student Health Portal.   

Submit Proof of Vaccination or Booster as an Employee

Employees who are fully vaccinated may voluntarily submit proof of vaccination to UAlbany. 

Employees who choose not to submit proof of vaccination will need to follow the guidelines for the unvaccinated, including symptom monitoring, distancing and weekly surveillance testing.  

Acceptable documentation for proof of vaccination include:  

  • A photo of the front side of your COVID-19 Vaccination Record Card  

  • A photo or screenshot of your NYS Excelsior Pass QR code (Note: Please ensure you have the most updated pass, which shows an expiration date one year from the date of your last shot.)  

To submit your documentation online:  

  1. Log into Peoplesoft using your UAlbany NetID and password.  

  2. Complete all required fields (Document type, Vaccine Brand, Date of final dose).  

  3. Upload your proof of vaccination.  

  4. Click “Submit.”  

Within 48 hours, you will receive an email from [email protected] indicating whether your submission was approved or denied. Please continue participating in weekly surveillance testing and other safety protocols until you receive approval.  

You may also submit a copy of your documentation via the drop box located outside the Human Resources office (UAB 300). This process may take longer to receive approval, as staff members must manually input the required information.  

RF employees who are unable to submit online should contact [email protected] for additional options.  

Everyone, regardless of vaccination status, must adhere to the University's mask mandate

Anyone who is not yet fully vaccinated, or who has not yet submitted proof of vaccination, must follow UAlbany’s other health and safety guidelines for unvaccinated individuals, including but not limited to:  

  • Remaining physically distanced from others, whenever possible  

  • Participating in weekly surveillance testing (also required for students without boosters) 

  • Entering precautionary quarantine, when directed, after having contact with a COVID-19 positive individual  

  • Being prepared to possibly leave campus and return home should UAlbany experience a significant COVID-19 outbreak or spike, or if you test positive for COVID-19 

  • Completing a Daily Employee Health Screening (not required for students) 

Fully vaccinated individuals whose proof of vaccination has been received and processed by UAlbany do not have to follow those protocols.  

 

Get Vaccinated

Anyone aged 5 and older is eligible to receive the free COVID-19 vaccine in New York State. Boosters are available statewide for ages 12 and up. 

UAlbany community members can register for a vaccine at any site in New York State and are responsible for scheduling their own appointments. 
 

State-run Vaccination Sites

Anyone studying, living or working in New York can use the state's Am I Eligible? app or call the state's COVID-19 vaccination hotline at 1-833-697-4829 to request an appointment at any state-run site.

There are two state-run vaccination sites in the Capital Region:

  • Crossgates Mall in Guilderland, Albany County

  • Queensbury Aviation Mall in Queensbury, Warren County

Note: The state-run vaccination site on UAlbany’s Uptown Campus has been moved to Crossgates Mall. Review public transit options from campus.

Albany County Clinics

The Albany County Department of Health offers regular clinics in the city of Albany and its surrounding communities. Visit the Albany County Department of Health website to see clinic dates and locations, and to sign up.

Review public transit options from campus.

Local Pharmacies

Many local pharmacies are also administering the COVID-19 vaccine. Use VaccineFinder to find local pharmacies who have vaccines in stock and to make an appointment.

VaccineFinder is updated daily, operated by Boston Children's Hospital and supported by the Centers for Disease Control and Prevention and the United States Digital Service.

Review public transit options from campus.

Not in the Capital Region? Visit vaccines.gov to find a vaccination site near you.

You can also call the National COVID-19 Vaccination Assistance Hotline at 1-800-232-0233 to get help in English, Spanish and more than 150 other languages, or via a TTY line.
 

Frequently Asked Questions

 

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Where can I get more information about vaccine safety?

The vaccines are safe and very effective. The FDA granted emergency approval for use to all three vaccines available in the United States and gave final approval to the Pfizer COVID-19 vaccine on August 23, 2021.

Visit the CDC’s website to learn more about the importance of the vaccine and to dispel any myths you may have heard.

When am I considered fully vaccinated? 

You are considered fully vaccinated two weeks after your second dose of a two-dose series (Pfizer or Moderna) and two weeks following the one-dose Johnson & Johnson vaccine. 

What about booster vaccine doses?

All UAlbany students are required to receive a COVID-19 vaccination booster shot as soon as they are eligible and then submit proof to UAlbany. 

  • Students who are currently eligible for a booster must get the shot and then upload proof to the Student Health Portal at least 48 hours before arriving on campus for the Spring 2022 semester — by January 15, 2022, at the latest.  

  • Students who are not yet eligible for a booster will be required to get the shot and the upload proof to the Student Health Portal within seven days of becoming eligible. 

  • Students with a University-approved exemption from receiving the COVID-19 vaccine do not have to meet the booster requirement. 

Generally, a person is eligible for a booster six months after receiving the second dose of the Pfizer or Moderna vaccine or two months after receiving a single dose of the Johnson & Johnson vaccine.  

The New York State Department of Health website provides additional guidance on eligibility. Free boosters are available statewide for ages 16 and up.  

If you’ve recently tested positive for COVID-19, you can get a booster as soon as you are released from isolation and no longer exhibiting any symptoms, per CDC guidance.

We strongly encourage all employees to get their booster shot as soon as they are medically eligible. Free boosters are available statewide for ages 16 and up.

Typically, you are eligible and should receive your booster six months after your second dose of the Pfizer or Moderna vaccine, or two months after your only Johnson & Johnson vaccine. The New York State Department of Health website provides detailed guidance.

What do I need to bring to my vaccination appointment?
  1. A valid government-issued photo ID (driver’s license, passport, etc.)

  2. Health insurance card, if you have one (not required)

  3. Your vaccination appointment confirmation and any related paperwork

Do I need to pay for the vaccine or have health insurance?

No. Vaccine doses are being given to the American people at no cost.

If you have health insurance, you may be asked to provide that information, but having insurance is not a requirement.

How do I schedule my second dose?

Your second dose will be scheduled at your first appointment and the brand of your first dose will be the brand of your second.

You need an initial dose and the second dose to have the full immunization of the Moderna and Pfizer vaccines. The second dose is given about three weeks later for Pfizer and four weeks later for Moderna.

You only need one dose of Johnson & Johnson vaccine.