Photos & Videos

The Digital Media team tells the University's stories through dynamic video, photography, and other visual means.

Our Role at UAlbany

The Digital Media team creates content to communicate with prospective students, faculty and staff, and to enhance UAlbany’s reputation and brand.  

We take photos and videos at major UAlbany events and activities, and shoot hands-on research to showcase the University’s unique opportunities and strengths. 

We provide photography and videography to our campus partners at no charge and take official portraits of faculty and staff members by appointment only. We also accept requests to shoot studio or outdoor portraits and other University events. Requests are reviewed on a case-by-case basis. 

We do not shoot celebrations, parties or other social events held by departments, offices, clubs or student organizations. 

Request Photos and/or Videos

Please email [email protected] to request photos and/or videos. Requests must be made at least two weeks before the content would be shot. 

We evaluate each request based on how well the project aligns with our core mission and the availability of our staff. We will respond to say whether your request has been approved and/or to ask for additional information. 

Note: If your request is related to a project being coordinated or managed by the Office of Communications and Marketing (such as a brochure or website), please instead work with your OCM contact to coordinate photos and/or videos.  

Faculty & Staff Portraits

Official studio portraits are available to UAlbany faculty and staff by appointment at no charge to either the individual or their department. Typically, portrait sessions are available early in each semester.  

To request an appointment or to find out when the next portrait sessions will be scheduled, please email [email protected].   

The Digital Media Studio — located in the Sub-Basement in LC SB 17 — can be reached using these directions:   

  • Take the elevator from either the podium level or the LC level to the bottom level (the sub-basement). 

  • When you get off the elevator, take a right. 

  • Go all the way down the hall, and the Digital Media Studio is on your right (LCSB-17).    

Elevator access points are located on the podium near the University Library and on the west side of the LC level next to the Test Scanning Services office (LC27).   

Guidelines for Use of UAlbany Photos 

Digital Media maintains the UAlbany Photo Database, a rich archive of campus photos. However, please note: 

  • The images are intended solely for the advancement, promotion and positive portrayal of the University at Albany.  

  • UAlbany students, faculty, staff and alumni may use these images for non-commercial purposes without charge. 

  • Outside media outlets, organizations and publications must seek prior approval from the University's Media Relations team

Please ensure any students whose faces are recognizable in a Digital Media photo have signed our release form. Without this form, you may not use the students’ likeness in digital or printed marketing materials. Photos with signed release forms are tagged “release” in the database. 

Some photos in our database are not available to the public. To access those photos, please email [email protected].  

The Office of Communications and Marketing is not responsible for any charges billed by off-campus photographers for using of their photos/services, any charges associated with using stock photography and/or any charges incurred for using images without proper permission. 

If you use an outside photographer’s work, copyrighted photographs or any other copyrighted art in your publication or on your website, you are responsible for obtaining the appropriate licenses, usage rights and/or permissions and for paying any associated costs. 


COVID-19 Procedures 

Digital Media has implemented the following protocols to protect the health and safety of our team and everyone with whom we interact. Our staff, along with anyone participating in a video or photo shoot, must comply with these procedures. 

These plans are aligned with guidance released by UAlbany, SUNY and government officials at the local, state and federal levels, and are subject to change as new guidance is released. 

Basic Safety Protocols

Our success in limiting the spread of COVID-19 is rooted in the personal responsibility of everyone on campus, principally: 

  • frequent hand washing and/or using hand sanitizer 

  • wearing a mask or face covering 

  • maintaining physical distance from others 

  • coughing or sneezing into a tissue or your elbow 

  • not touching your face 

  • monitoring your own health and not coming to campus if you are sick 


Masks are mandatory for everyone present at video or photo shoot. 

Masks are required for all subjects if more than one person is being photographed at a time and a minimum distance of six feet of physical distance cannot be maintained. 

A video/photo subject may temporarily remove their face covering only if all the following are true: 

  • Only one person is being recorded or photographed at a time. 

  • A minimum distance of six feet can be maintained. 

  • The subject must put their mask back on as soon as the shoot is completed.


Video/photo shoots will be held outdoors, whenever possible. Location requests may be refused at the discretion of the Digital Media team members involved.  

People on site will be limited to those who are essential to the video/photo shoot. This will often mean one crew member and one subject. 

A maximum of one person will be allowed at a time in the smaller indoor areas that Digital Media controls or operates. This includes the Studio 17 control room as well as the equipment room.  

Two or more people may be present in the main studio space, but the number of people should be kept to the absolute minimum.  

People waiting for studio access should remain physically distanced from one another outside the studio in the main hallway. 

Hand washing will be required prior to entry to these areas.


All microphones will be sanitized before and after each use. Microphones should not be shared between people. 

Boom microphones will be used instead of pin-on lavalier microphones, when possible. Some shooting conditions may still necessitate lav mics. 

All other shared equipment (such as batteries, lenses, etc.) will be sanitized before and after each shoot. 

Individuals are discouraged from sharing items (such as pens, pencils, papers, etc.) on set. 


Guidelines for Photography, Videography & Other Filming on Campus 

The Office of Communications and Marketing (OCM) and the Division of Finance and Administration work cooperatively to evaluate requests and process revocable permits for filming. The word “filming” as used in these guidelines shall include video, still photography, audio recording and digital imaging. 

When evaluating any filming requests, the University considers the purpose/intended use of the project, potential disruption(s) to campus, use of trademarks and images, and availability of location(s). UAlbany follows SUNY’s policy for Use of Facilities by Non-commercial Organizations

Step 1: Receive approval for filming

You must first submit a filming request to the Office of Communications and Marketing by contacting Michael Parker via email ([email protected]).  

Requests must be submitted at least four to six weeks before the intended filming date(s). Please also include specific locations, a shooting schedule, storyboards, scripts, etc. 

Step 2: Obtain a revocable permit

If your request is approved by OCM, you must next apply for and receive a revocable permit from the Division of Finance and Administration. 

Learn more about the revocable permit process.