Budget Planning

Budget Basics

New York State Fiscal Year: April 1 – March 31 (3 month lapse period 4/1 – 6/30)

SUNY Fiscal Year: July 1 – June 30 (3 month lapse period 7/1 – 9/30)

Agency Prep and Budget Request – required by NYS Constitution, Budget Director “Call Letter” (this is SUNY, not UAlbany).

Division of Budget (DOB) develops budget recommendations for Governor. Governor submits balanced Executive Budget to legislature in January. Following a 21 day amendment period, Legislature negotiates changes to budget. Legislature can strike an appropriation, reduce an appropriation or add new items. Agreement by Senate and Assembly results in the Enacted Budget. Governor can veto adds made by Legislature. Appropriation Bills (Bill Copy) prepared by DOB and signed by Governor do NOT reflect appropriation made to campus, although outlined.

SUNY System Administration previously used a Resource Allocation Model to distribute state support to campuses. However, since maintenance of effort in 2011-12, the state aid/tax support has been essentially flat. Resources are NOT provided to cover contractually mandated costs (such as mandated salary increases, inflations, etc.)

Tuition – approved by Board of Trustees BUT must be appropriated by Legislature.

State Aid/Tax and Tuition = State Budget - requires appropriation authority to spend.

Appropriated Funds:
Require spending authorization. All transactions must be processed through the Office of the State Comptroller (OSC) including allocation, revenue, and expenditure transfers; purchasing; contracting; and payroll.
Purchasing must comply with State regulations. Contracts must be approved by Attorney General (AG) and OSC.
Collective bargaining contracts are negotiated by the Governor’s Office of Employee Relations (GOER) and require approval by Legislature.

OTHER Appropriated Funds:
Residence Hall Income (DIFR)
Income Fund Reimbursable (IFR)
Special Appropriations – legislative / member items

Non-appropriated funds in campus budget:
University at Albany Foundation (UAF)…………………….....……..501c3 not-for-profit
University Auxiliary Services (UAS)…………………………………..501c3 not-for-profit
Research Foundation (RF) - Direct Grants and Contracts..............501c3 not-for-profit
Empire Commons Student Housing Corp…………………......….....501c3 not-for-profit
RF Indirect Cost Recovery (ICR / F&A)

History of Tax and Tuition Support: PDF 

Sources of Revenue:PDF

Uses of Revenue: PDF