OPT Request EForm

Before submitting a Post-Completion OPT Request to ISSS students must review all of the instructions below and attend or view the required OPT workshop.   

Purpose: These forms are for students applying for OPT. Additionally, we have included links to relevant USCIS forms, such as the I-765 and G-1145.
Students are required to report changes to their personal information and employment to ISSS within 10 days of any change. Please use the OPT Reporting EForm to report any changes and keep your information in MyUAlbany current (phone number, email, and address).

General Overview

Optional Practical Training (OPT) allows students in F-1 status to gain practical experience and training in a field directly related to their major area of study. Students are allowed a maximum of 12 months full-time OPT, which may be completed all at once, or at several different intervals (e.g., three months every summer). The initial 12 month OPT limit may be extended by 24 months, for a total of 36 months, for certain STEM (Science, Technology, Engineering, Mathematics) degree holders if the employment meets all requirements (see the STEM request instructions and forms for details). Students are eligible to do one year of OPT for each higher level of study that they complete in the U.S.– one year for a bachelor’s degree, one year for a master’s degree, and one year for a doctoral degree. Students who are granted work authorization will be issued an “Employment Authorization Document,” or EAD card. This card will display your photo, signature, the type of employment authorization, and the specific dates that you are eligible for employment.

The application process for OPT is a two-step process: first the student requests a new I-20 recommending OPT from ISSS, and then the student applies through USCIS (a branch of Department of Homeland Security) for authorization and the EAD card. USCIS takes approximately 90+ days for processing and may take longer, so students should allow approximately 4 months (or longer) for the entire application process.

Eligibility Requirements

• To be eligible for Optional Practical Training (OPT), you must have been enrolled as a full-time
student for at least one academic year (2 semesters) and be in F-1 status and maintaining status at the time of application.
• All employment must be directly related to the major field of study for the program you are using to apply for the OPT authorization.

Types of OPT

Post-Completion OPT

This is the most common type of OPT. Students planning to use OPT after completion of their program may apply to United States Citizenship and Immigration Services (USCIS) up to 90 days before completion of program but no later than 60 days after the program end date (the program end date may be different from the current I-20 end date). Due to new/updated USCIS policies, it is imperative that you take advantage of your full 90 days advance time period to submit an OPT application. Once OPT is recommended in SEVIS by an ISSS advisor the student must file a Form I-765 with USCIS. USCIS must receive the application within 30 days of when ISSS prints an I-20 recommending OPT. Post-completion OPT is always defined as full-time (20 or more hours per week) with the expectation that you will be engaged in full-time employment, or seeking full-time employment.

Special Note on Program End Dates: Please consult your academic advisor regarding the expected date of completion of coursework and program requirements. Your program end date is the date your academic program is considered completed for immigration purposes.

To determine the end date of your program (not necessarily the end date on your current I-20):

  • For Master’s/Bachelor’s students: the program end date is the last day of final exams of the semester you are graduating. Ask ISSS for the exact date.
  • For thesis/dissertation students: your program end date, upon consultation with your academic advisor and ISSS, could be: The date you defend successfully (as long as all other course work is completed); the date you submit your thesis or dissertation (as long as all other course work is completed); the last day of final exams of the semester you are graduating (you must be registered that semester to be eligible for this option).

After the program end date the student cannot work on or off campus (paid or unpaid) until he or she receives an EAD card, reaches the start date approved by USCIS, and is offered employment directly related to the student's major field of study. F-1 regulations do not allow students to postpone completion of program for any reason except unfinished academic requirements for the degree. If for unforeseen reasons you do not complete the program as expected and you have applied for OPT please consult an ISSS advisor immediately, as this can jeopardize your F-1 status and OPT eligibility.

“What if I don’t graduate as planned?”

The following information pertains to bachelor’s and master’s students ONLY. If you are a PhD student, please see an ISSS advisor, as we will need to address your situation case-by-case.

It is critical that both you and your academic advisor are confident that you are graduating by the date listed on your post-completion OPT application. If you do not graduate as planned, both your F-1 status and OPT authorization are jeopardized. You should not apply until you are confident you will be completing your program.

If your OPT is pending and you are not graduating, you must notify ISSS prior to your I-20 program end date (for most students, this is the last day of final exams) that you will not be graduating and request an I-20 extension instead. You must also write to USCIS to formally withdraw the OPT application. Failure to request an extension from ISSS before the program end date on the I-20 could result in:

  • A loss of your F-1 status, requiring the student to apply for reinstatement (in addition to withdrawing your OPT application).
  • Reinstatement applications takes 6-8 months or longer, which means it may not be approved before you complete your degree, therefore making you ineligible to apply for OPT.

If your OPT has already been approved prior to the I-20 program end date but you do not graduate, you must notify ISSS immediately. Students already approved for post-completion OPT who do not graduate as planned must:

  • complete their degree at the next available opportunity
  • are eligible to work no more than 20 hours per week; and
  • maintain status according to the regulations for post-completion OPT, meaning that if the student is not working exactly 20 hours per week in work related to the degree earned the student is not fully employed and is accumulating unemployment time (against the allowed 90 days cumulative employment while on post-completion OPT).
  • earn the degree prior to applying for a STEM OPT extension.
If a student applied for post-completion OPT and does not graduate as planned, ISSS can make no guarantees on the outcome as it pertains to the student’s status and/or OPT eligibility. If you are uncertain of whether or not you will meet the degree requirements, you should wait to apply. The filing period for post-completion OPT remains open up to 60 days after the student’s program end date.
 

Information Regarding OPT Start Date:

Students may request an OPT start date within 60 days of the program end date. When selecting a start date, please keep in mind that:

  • You cannot begin work until your OPT is officially approved by USCIS and you have received the EAD card in hand
  • USCIS takes on average 90+ days to process and approve an OPT application (from the date they receive your application)
  • Your 12 months of employment AND 90 days of unemployment will start counting from the start date on the EAD.

USCIS officers adjudicating your case ultimately decide upon your start and end dates. If you choose a start date and USCIS is unable to process/approve the request by that date, you run the risk of losing employment time and possibly accumulating unemployment time, as USCIS may: Update your start date to the date approved, but not change the end date; or not update your start date (therefore you would have been accumulating unemployment). The very last end date an officer can assign regardless of when the OPT is approved is 14 months after your program end date.

Pre-Completion OPT

Pre-completion OPT is only recommended in very specific situations while a student is still enrolled in a degree program; in most cases, a different form of work authorization, such as CPT, is preferred. Students may only work up to 20 hours per week while school is in session if pre-completion OPT is authorized. There is no specified limit to the number of hours students may work during vacation periods. Part-time OPT is defined as 20 hours or less per week and counts ½ the time of full-time OPT (i.e., 4 months of part-time OPT = 2 months of full-time OPT). Full-time OPT is defined as more than 20 hours per week. Doctoral students who have advanced to candidacy may use full-time OPT during their dissertation research period while continuing full time registration. Students must confirm advancement to candidacy before applying for full time pre-completion OPT. Students who choose to break up their OPT into more than one period of pre-completion work authorization or to split their OPT period between pre- and post-completion OPT must file separate applications for each period of OPT.

24 Month STEM Extension

Students majoring in certain fields may be eligible to extend their OPT for an additional 24 months, for a grand total of 36 months. Eligible fields of study are referred to as STEM (Sciences, Technology, Engineering and Mathematics) fields. Students who choose to use the 24 month STEM extension will apply for the initial 12 months of OPT first, and then apply again for the STEM extension before that first 12 months is over (but no earlier than 90 days before the initial 12 month OPT period expires). Please note that post-completion OPT (12 months) and the STEM OPT extension (24 months) are two separate applications and authorizations.  Please contact ISSS for a full list of qualifying requirements for the STEM degree and employment. Students are required to submit proof of the STEM degree to USCIS upon application, including either a diploma and/or official transcript proving the degree earned.

Regulatory Information

Reporting Requirements while on OPT

While authorized for OPT you are still a F-1 student under the University at Albany’s sponsorship. Make sure that MyUAlbany has the e-mail address you read regularly and that you respond to ISSS emails. ISSS and DHS/SEVIS will contact you by email in the event of regulatory changes and/or if you have not updated your information with our office. While on OPT, you must:

  1.  Provide ISSS with a photocopy of your Employment Authorization Document, or EAD card (front and back).
    • You must receive authorization from USCIS and have an Employment Authorization Document (EAD) in your hands before you begin employment. The application process with USCIS takes on average 3 months or longer.
  2. Update your SEVIS USA address in MyUAlbany to your place of physical residence. Please also keep your email (including an alternate email) and phone number up to date.  For information on how to make these updates, please view our Reporting Requirements page.
  3. Students on OPT are required to report any changes to personal/contact information (including but not limited to name changes, email, phone number, and address), employment information (including but not limited to new employment, employer changes, end of employment, employer name, address, supervisor contact information, position, and how the employment relates to the student’s program of study) and changes in status (including changes of status to H1B, permanent residency, departure from US, etc…).  To report employment updates, please fill in the OPT Employment Reporting Form.
  4. Students are required to report any of the above changes to ISSS/DHS within 10 days.
  5. Students must complete a Departure Form when you end OPT and plan to depart the United States. 

Limited Periods of Unemployment to Maintain Status

During the 12 month post-completion OPT, maintaining F-1 status is dependent upon full-time, qualifying employment. “Volunteer work,” or unpaid activity, counts as employment under OPT as long as the employment meets all requirements, including that the student is working at least 20 hours per week in a position directly related to the student’s major. This “volunteering” should be reported to ISSS and stops the unemployment count.

In order to maintain F-1 status, students must not accumulate more than 90 days of unemployment during the 12 months of optional practical training. This includes weekends. If you are at risk of exceeding 90 days of unemployment please consult an ISSS advisor. Exceeding unemployment is considered a violation of F-1 status, meaning that a student’s F-1 status may be terminated by a DHS official at any time and/or future benefits may be denied to the student if those benefits depend upon maintaining F-1 status. Students at risk of exceeding unemployment days are advised by USCIS to either depart the U.S. before exceeding the unemployment limit or transfer/change level to begin a new full-time course of study before the unemployment limit is reached in order to avoid violating status.

Travel While OPT is Pending

Travel outside of the United States while an application is pending with USCIS is strongly discouraged. Once you have completed your studies, you need documentation showing continuing status in order to re-enter the U.S. For F-1 students on OPT, the proof that USCIS has granted you continuing status is the EAD card. Consult an ISSS advisor before making any international travel plans.

Travel After OPT is Approved

Students on an approved period of OPT with employment reported may travel. To re-enter, the student must have a valid I-20 signed within the past 6 months from the date of re-entry, valid passport, valid F-1 visa, valid EAD card, and proof of employment (such as a contract or offer letter). This current employment information must be reported to ISSS. If a student is not currently employed travel is strongly discouraged.

Grace Period

Once you have applied for OPT you are in a pending status, not a grace period, following graduation. Pending status refers to the time when your application is still pending with USCIS. You may remain in the United States while the OPT application is pending. If the application is denied, revoked, or withdrawn and you are more than 60 days past your program end date you must leave the United States immediately.

If your OPT is approved your 60 day grace period will take place at the end of your OPT period. This does not apply to students that have used all of their unemployment time or otherwise failed to maintain status/violated status; if a student has violated status no grace period is given.

Health Insurance While on OPT

If you are not working or work for an employer that does not offer health insurance, you may purchase insurance through ISSS at monthly intervals. If you are currently enrolled in the international student health insurance you must renew your policy with ISSS no more than 30 days after the completion of your program. If you are currently enrolled in NYSHIP insurance as a graduate/teaching/research assistant but want to switch to University insurance after the completion of your program, you must do so before the program completion date. If at any point on OPT you need insurance coverage contact ISSS to find out if you are eligible for insurance through the University. Health insurance through ISSS is only available to students in F-1 status; if you change status this can impact your coverage. Please plan accordingly and email [email protected] for more information.

 

H-1B Cap-Gap Extension

If a student has a timely filed H-1B petition requesting an employment start date of October 1 of the following fiscal year, the student may be eligible for a “cap-gap extension” of the duration of F-1 status and/or work authorization. The extension of duration of status and work authorization will terminate upon the rejection, denial, or revocation of the H-1B petition filed on the student’s behalf. The only proof that students will receive of their cap-gap extension is a new I-20 from ISSS. If you believe you are eligible for a cap-gap extension, please contact ISSS to request a new I-20 and include any proof of filing and/or receipt notice(s) from USCIS. Please remember that ISSS cannot advise on H1b applications or a H1b status in any way.

OPT Denials

Based on updated USCIS guidance regarding unlawful presence and NTAs (“Notices to Appear) OPT denials could have potentially serious consequences. If you receive a denial, RFE (request for evidence), or NTA please contact ISSS immediately so that you can be referred out to an immigration attorney as appropriate. Individual circumstances may determine how you should proceed. Generally, if your OPT is denied and you are past your 60 day grace period you should make plans to depart the United States immediately. Unlawful presence may begin accumulating. Unlawful presence can result in bars from entry to the U.S. Individuals who accrue more than 180 days but less than one year of unlawful presence and depart voluntarily may be barred for 3 years. Individuals who accumulate one year or more of unlawful presence may be barred for 10 years (whether they left voluntarily or were removed). USCIS has previously stated that they may issue NTAs for denied applications. An “NTA” is a notice to appear before an immigration judge for deportation proceedings. As of August 2018 that policy has been delayed. With these new/updated policies, it is imperative that you take advantage of your full 90 days advance time period to submit an OPT application.

Application Instructions for OPT

Please make 3 copies of your application: one for your records; one for ISSS; and one for USCIS.

Part 1 – Applying for a new I-20 from ISSS Recommending OPT (5-7 days processing time):

You will need to submit the following documents to ISSS using the E-Form below:

  1. Completed I-765 form—all pages must be included
  2. Completed form G-1145 E-Notification of Application/Petition Acceptance
  3. Your current I-94, available online at https://i94.cbp.dhs.gov.  If you have a paper I-94, please upload a copy of that.
  4. Photocopy of identity pages in passport, including expiration date
  5. Photocopy of F-1 visa stamp, including most recent entrance stamp
  6. Photocopy of previous EAD cards (if applicable)

Part 2 – Applying for an EAD card by submitting application to USCIS (approximately 90+ days processing time):

You must mail the following documents to USCIS within 30 days of the issue date of the I-20 recommending you for OPT. Processing with USCIS takes approximately 90 days, and may take longer. You cannot begin working without the EAD card:

  1. A money order, certified check or personal check made payable to U.S. Department of Homeland Security:
    • The filing fee is $410.
    • A federal court ordered that the new USCIS form and fees scheduled to take effect on October 2nd, 2020 are on hold, meaning they will not be implemented on October 2nd. This means that the new edition of the I-765 and new associated filing fee of $550 will not take effect that day. Students should continue to obtain the most recent I-765 form directly from USCIS’s website (which we expect will be updated shortly): https://www.uscis.gov/i-765. For the time being, the filing fee for the I-765 will remain $410. To read the court order, click here

    • Effective March 2018 students may fill out a form to request a credit card payment. This form is called the G-1450. For more information, click here

    • For more information on how to write the check, visit: https://www.uscis.gov/fees
  2. Cover letter addressed to the USCIS processing center 
  3. Original completed Form I-765 with your original signature in ink -- all 7 pages must be included
  4. Form G-1145 E-Notification of Application/Petition Acceptance
  5. Photocopy of the new Form I-20 issued for OPT (do not send the original)
  6. Photocopies of all previous I-20s (including those from previous schools or programs)
  7. Photocopy of your current I-94 (either the print-out of the electronic form or a photocopy of both sides of the paper I-94).
  8. Photocopy of identity pages in passport, including expiration date
  9. Photocopy of F-1 visa stamp
  10. Two identical passport photographs with your name and I-94 number written on the back (see additional instructions below)
  11. Photocopy of previous EAD cards (if applicable)
  12. Job offer (not required)

REMINDER: Optional Practical Training employment must be related directly to your major field of study and commensurate with your level of education. You may not begin employment until your physically receive the EAD card, in hand, from USCIS and reach the USCIS approved start date on the card. While engaged in OPT, students are under the University at Albany’s F-1 program. Change of local address, email and phone number must be reported to MyUAlbany within 10 days to update SEVIS. You must report any changes in your employment and/or status to ISSS within 10 days.

Send your completed application so that USCIS will receive it within 30 days of the DSO signature using a method that shows Proof of Delivery. 

Students should use the filing address currently listed for the foreign student category on the USCIS website here: https://www.uscis.gov/i-765-addresses.  There is usually a different address listed depending on if you send the address via USPS (United States Postal Service) or private service (UPS, FedEx, DHL, etc…).  Sometimes, there are different addresses listed depending on which state you live in.

As of an update on January 8, 2021, USCIS has listed the Chicago Lockbox as the filing location for F-1 student I-765 applications:

USCIS Chicago Lockbox

U.S. Postal Service (USPS):

USCIS
PO Box 805373
Chicago, IL 60680

FedEx, UPS, and DHL deliveries:

USCIS
Attn: I-765 C03
131 South Dearborn - 3rd Floor
Chicago, IL 60603-5517

 

Please make copies of everything you send. 

Federal mail is not forwarded. If the address given on Form I-765 is not valid your EAD will be sent back to immigration by the post office.

 

Supplemental Forms and Instructions

 Instructions for After Receiving Your New I-20

Post Completion OPT Request Form

If you didn't understand something listed above or have additional questions,  talk to an ISSS advisor before applying for OPT.

Now that you have reviewed and understand all of the above information, you may submit a Post- Completion OPT request form:

1.) Click here to go to the AccessISSS online system.
2.) Click the "Login" button under the International Student & Scholar AccessISSS Log-In header. To see a screenshot, click here.
3.) Enter your NetID (ex: AA123456) and password.
4.) On the left-hand panel, click "Student Services." To see a screenshot, click here.
5.) Select the "Post Completion OPT Request Form" from the list of forms. To see a screenshot, click here.
6.) Complete the Eform. If you need to return to the form later, click "Save Draft." To see a screenshot, click here. You can then find the draft again later under the “Requests” tab on your AccessISSS profile homepage (for a screenshot, click here). If you are done and ready to submit the form for ISSS review, click "Submit." 
7.) This form will ask you to upload supporting documents. If you need assistance, please review the File Upload Instructions webpage.
8.) All updates regarding your form processing will be communicated over email. Please allow up to 5-7 business days for processing.

 

 

 

Disclaimer:

The information contained in this web site/form is provided as a service to international students, faculty and staff at the University at Albany. It does not constitute legal advice. We try to provide useful information, but we make no claims, promises or guarantees about the accuracy, completeness or adequacy of the information contained in or linked to this web site or any associated site or form. Neither the University at Albany nor ISSS is responsible for any errors or omissions contained in this website, or for the results obtained from the use of this information. Nothing provided herein should be used as a substitute for the advice of competent legal counsel; students may wish to consult an immigration attorney on the specifics of their case as needed.