University at Albany campus University at Albany campus

Graduate Student Association

About

The Graduate Student Association (GSA) is a student-run, non-profit governing body that provides resources for UAlbany graduate students and workers. We advocate on their behalf at the University, SUNY Student Assembly, and community.

We facilitate and enhance the professional, academic, and extracurricular experiences of graduate students and workers to empower them in the University at Albany community and beyond. Through our advocacy, we also seek to promote diversity, equity, inclusion, sustainability, and academic freedom.

Follow us on FacebookTwitter, and Instagram. Please check out our LinkedIn for the latest job postings. You can also visit our Linktree.

 

GSA logo

What services do we provide?

  • Research and professional development grants
  • Professional development events and opportunities
  • Graduate student advocacy
  • Free printing and copying in the GSA offices on the Uptown, Downtown, and Health Science Campuses
  • Social events
  • Funding and resources for Graduate Student Organizations
  • Reserve meeting room space in the Uptown campus GSA office
Graduate student attending GSA School Fair

Sign Up for Printing and Copying Services

To use free printing and copying services at the Uptown, Downtown and Health Sciences campuses, you must register through the GSA printing and copying services form.

Note: Hours of operation during breaks, summer and winter sessions, may vary. Please contact the office for more information. For the Downtown and Health Sciences campuses, students with swipe access may be able to access these buildings outside these hours.

Uptown Campus

Address: Campus Center West B-92, 1400 Washington Avenue, Albany, NY 12222 (Across from Starbucks)

Office Hours

  • Monday: 9:00 a.m. to 3:00 p.m.
  • Tuesday: 9:00 a.m. to 3:00 p.m.
  • Wednesday: 9:00 a.m. to 3:00 p.m.
  • Thursday: 9:00 a.m. to 3:00 p.m.
  • Friday: 9:00 a.m. to 3:00 p.m.

Note: All fee-paying grad students will have swipe access to the Uptown Campus office during the hours of 12 p.m. – 7 p.m. Monday through Friday and 5 p.m. – 7 p.m. Saturday and Sunday. If you believe you should have swipe access but are unable to enter the office during these hours, please contact ID Card Services, .

Downtown Campus

Address: Draper 101, 135 Western Ave, Albany, NY, 12222

Office Hours:

  • Monday - Thursday: 7:00 a.m. – 10:00 p.m.
  • Friday: 7:00 a.m. – 7:00 p.m.
  • Saturday and Sunday: 7:30 a.m. - 6:00 p.m.
Health Sciences Campus

Address: George Education Center 155, 1 University Place, Rensselaer, NY 12144 (Adjacent to Computer Lab 1) 

Office Hours: Monday - Friday, 7 a.m. to 11 p.m.

Contact the Graduate Student Association
Campus Center
West B-92

1400 Washington Avenue
Albany, NY 12222
United States

Office Hours

Monday: 9:00 a.m. to 3:00 p.m.

Tuesday: 9:00 a.m. to 3:00 p.m.

Wednesday: 9:00 a.m. to 3:00 p.m.

Thursday: 9:00 a.m. to 3:00 p.m.

Friday: 9:00 a.m. to 3:00 p.m.

Get Involved

 

How to Join

All matriculated graduate students are members of the GSA. To receive the full benefits of memberships, including the right to apply for grants and to run for elected office, you must pay the GSA Activity Fee.

To confirm that your fee is paid, you must log into E-Pay and check that the line item “Grad Student Association Fee” is there. If it’s there and you paid your bill, that means the fee is paid. If it’s not there, you can send an email to [email protected] asking to opt back into the Grad Student Association Fee.

Pay your fee and get the full benefits of membership today!

 

Students sitting in circle outside on lawn

 

How to Get Involved

The GSA is always looking for graduate students to become involved, including the following:

  • Serve on a GSA committee, including the Governing Documents Committee, Budget Committee, DEI Committee, Grants Committee, Programming Committee, Elections Committee, Wages and Benefits Committee, and Professional Development Committee
  • Run for an elected position in the GSA, including President, Vice President, Treasurer, DEI Chair, Lead Senator, University Council Representative, Assembly Speaker, and Judicial Board
  • Apply for one of the many appointed or hourly positions in the GSA, including Grants Chair, Programming Chair, Office Manager, Assembly Secretary and University Committee Representative
  • Serve as an RGSO representative on the GSA Assembly
  • Attend an Assembly meeting-all graduate students are welcome!

 

GSA Interest Form 

Want to learn more about how you can get involved with GSA? Please fill out the GSA Interest Form and we'll be in touch with you.

Indicates required field
Please select which of these you’d like to learn more about

 

Assembly Meetings

The GSA holds regular Assembly meetings every month from September to May (excluding January) in addition to special Assembly meetings on an as-needed basis.. These meetings are intended to discuss the latest developments within the GSA, including reports from different officers and committees, any proposed GSA resolutions, and more. Each Recognized Graduate Student Organization (RGSO) sends a voting representative to each of these meetings to cast votes that are essential to GSA operations and GSA policy.

We encourage you to attend an Assembly meeting. At the end of each Assembly meeting (time permitting), there is a portion of time dedicated to public comment. You will have the opportunity to voice any concerns.

 

Students listening to speaker at meeting

Governance

Executive Board Officers

Mashaal Bhatti
Mashaal Bhatti
President
[email protected]
Emily Pacer
Emily Pacer
Vice President
[email protected]
Kendra Harris
Kendra Harris
Treasurer
[email protected]
Daniela Sanclemente
Daniela Sanclemente
Diversity, Equity and Inclusion Chair
[email protected]
Aissata Barry
Aissata Barry
Grants Chair
[email protected]
Kayla Miller
Kayla Miller
Programming Chair
[email protected]
Matthew Batchker
Matthew Batchker
Lead Representative
[email protected]

 

Office Hours Schedule

Position

Format

Zoom Link for Virtual Hours

Office Hours

Mashaal Bhatti
President

Virtual

Bhatti
Zoom Link

Fridays
3pm to 5pm

Emily Pacer
Vice President

Virtual

Pacer
Zoom Link

Fridays
8:30 to 10:30am

Kendra Harris
Treasurer

Virtual

Harris
Zoom Link

Fridays
3pm to 5pm

Daniela Sanclemente
DEI Chair

Hybrid

Sanclemente
Zoom Link

Wednesdays
3pm to 5pm

Aissata Barry
Grants Chair

Virtual

Barry
Zoom Link

Thursdays and Fridays
1pm to 2pm

Kayla Miller
Programming Chair

Hybrid  Uptown Campus and Zoom

Miller
Zoom Link

Fridays
9:30am to 11:30am

Matthew Batchker
Lead Representative 

Virtual

Batchker
Zoom Link

Tuesdays
8:30am to 10:30am

Andrew Kaminski
Assembly Speaker

Virtual

Kaminski
Zoom Link

Wednesdays
11am to noon

Benjamin Restaino
Judicial Board Chair

Virtual

Benjamin Restaino
Zoom Link

Meeting ID: 991 4357 4445
Passcode: 027401

 

Wednesdays
3pm to 4pm

Notes: 

  • In-person office hours are held in the Uptown GSA office.
  • If you cannot meet with an officer during their office hours, you may contact them to set up a meeting at a different time.
Additional Resources
GSA Network Map

Executive Board Officers

  • Mashaal Bhatti, President
  • Emily Pacer, Vice President
  • Kendra Harris, Treasurer
  • Daniela Sanclemente, Diversity, Equity and Inclusion Chair
  • Aissata Barry, Grants Chair
  • Kayla Miller, Programming Chair
  • Matthew Batchker, Lead Representative

Assembly Representatives

  • Andrew Kaminski, Assembly Speaker
  • Assembly Members, Selected by RGSOs 

Judicial Officers

  • Benjamin Restaino, Judicial Board Chair
  • Pallavi Khurana, Judicial Board Member
  • Jonathan Muller, Judicial Board Member
  • Deanna Luneau, Judicial Board Member
  • Acadia Pezzolesi, Judicial Board Member

GSA Committees and Chairs

  • Governing Documents Committee, Emily Pacer
  • Budget Committee, Kendra Harris 
  • Diversity, Equity, and Inclusion Committee, Daniela Sanclemente
  • Grants Committee, Aissata Barry
  • Programming Committee, Kayla Miller
  • Elections Committee, Karly Boyd
  • Professional Development Committee, Marina Hernandez
  • Wages and Benefits Committee, Sheila De Jesus Pineda

Note: For any employment-related concerns specific to Teaching Assistants and Graduate Assistants, please contact the Graduate Student Employees Union.

Interested in joining a GSA committee? Please fill out the committee interest form.

 

Office Staff

  • Sunil Vattem, ITS Office Manager/Webmaster
  • Kayla Miller, Public Relations Office Manager
  • Brianne Schmid, General Office Manager
  • Noah Crane, Assembly Secretary

 

Representative to External Groups
 

University Senators

  • Matthew Batchker, Lead Senator
  • Mashaal Bhatti, Senator
  • Priscilla Kotey, Senator
  • Madison Laks, University Senate

University Senate Council Representatives

  • GSA President, Senate Executive Committee
  • Cecilia Bibbo, Council on Academic Assessment
  • Mashaal Bhatti, Governance Council
  • Nikhil Gannu, Council on Research
  • Nicholas Gonzalez, Council on Research
  • Andrew Gill, Graduate Academic Council
  • Emily Pacer, Graduate Academic Council
  • Boluwatife Ajayi, Graduate Academic Council
  • Madison Laks, University Policy and Planning Council
  • Jess Chong, University Life Council
  • Sathvik Thandra, University Life Council
  • Sharma Princi, Libraries, Information Systems and Computing
  • Sharma Princi, Undergraduate Academic Council 
     

Additional University Committee Representatives

  • Henry Amadi, Campus Recreation Advisory Board
  • Gregory Theopall, Parking Advisory Committee and Parking Appeals Board
  • Olivia S. Mata, UPD Independent Review Committee
  • Cassie Blazejeski, University Auxiliary Services
  • Priscilla Kotey, Advisory Committee on Campus Security
  • Andrew Gill, Advisory Committee on Campus Security

 

Note: For questions or input regarding our advocacy on University councils and committees, contact the GSA Lead Senator.

 

Non-University Committee Representatives

Andrew Gill, SUNY Student Assembly

Constitution and Bylaws
Elections

Are you interested in influencing the direction of the University? Do you have a passion for graduate student advocacy? Every year, you can run for a position in the GSA or nominate someone else!

Membership-wide elections of the GSA occur each spring semester for the following positions:

  • President
  • Vice President
  • Treasurer
  • Lead Representative
  • Diversity, Equity, & Inclusion Chair

In order to run in the election, candidates must have paid their GSA fee for the spring semester. Additionally, it is asked that candidates do not plan to graduate before the end of their term, which lasts one year.

Calls for Nominations are sent each spring via email, usually in February or March. The Elections Committee then hosts a Candidate Forum, where nominees can discuss their forums. Online voting will then occur among the graduate student body in April, and the newly elected officers take office on June 1.

We hope that you will exercise your rights and responsibilities as a graduate student here at UAlbany by participating in the election, whether as a candidate, voter, or both. Change starts locally—please VOTE! If you have any questions, don’t hesitate to contact the GSA Elections Committee.

Grants

 

Research, Thesis Projects and Professional Grants

The Graduate Student Association (GSA) offers all current University graduate students the opportunity to apply for grant money to support their academic pursuits.

For any information related to grants, please review the Grants Guidelines or contact the Grants Chair.

 

Important Deadlines

  • Fall: October 1st (activities must take place between May 21st and December 31st)
  • Spring: March 1st (activities must take place between January 1st and May 20th)

Note: If the deadline falls on a weekend day, the deadline will default to the following Monday.

 

Grant Guidelines

In the event that any portion of the Grant Guidelines conflicts with the intent or language of the GSA Constitution or GSA Bylaws, the Grant Guidelines will be considered inferior.

For the best chance for receiving a GSA Grant, the following Guidelines must be followed and adhered. Failure to will result in denial of application.

Grants

What types of grants are offered?

  • Professional Development Grants: Intended to pay for or offset travel and other costs related to conference/exhibition/seminar participation.
  • Research Grants: Intended to pay for or offset costs incurred while conducting sanctioned research.
  • Project Grants: Intended to offset the cost of thesis specific project costs, not classes or books.

All types of grants are for amounts up to $650.00. Grant funds are generated entirely from graduate student activity fees.

 

What activities are funded?

Approved Professional Development (PD) activities include:

  • Presentation of a paper, poster, literary piece, or artwork
  • Serving as a discussant or panelist
  • Chairing of a session or panel
  • Attending a workshop
  • Limited membership
  • Costs incurred due to health concerns or parental responsibilities will be considered with permission of the Grants Chair

Sanctioned PD expenses include:

  • Room and board expenses incurred while participating in an event and/or on the day immediately preceding or following an event (i.e., while in transit to or from place of residence)
  • Registration fees for academic conferences, symposia, literary readings, exhibitions, and other academic meetings

Approved Thesis Project activities include:

  • A single project towards a thesis for a degree
  • Supplies for a thesis project for example art supplies for studio art MFA or supplies for a community outreach event for MPH
  • Activities towards a thesis that fall outside research or a professional development activity

Sanctioned Research expenses include: Travel to and from research facilities

  • Purchase of equipment and supplies (non-durable)
  • Remuneration of human participants
  • Costs associated with specialized research training (including travel to obtain such training, but not including credit-bearing courses)
  • Room and board expenses at research facilities or field sites (not including research in Albany, NY)

GSA grants will not fund:

  • Purchase of books or supplies for classes
  • Computers, other hardware, or any durable goods
  • Any publication costs
  • Living expenses
  • Tuition fees
  • Costs for department activities
Eligibility
  • You must be a matriculated University at Albany Graduate Student (full- or part-time)
  • You must show proof of paid mandatory graduate activity fee for current semester
  • GSA officers are eligible for grants while in office if the following requirements are met:
  • Officers will submit grant applications under a pseudonym so as to anonymize their application
  • Percentage of officer request funded will be reported along with percentage funded across all applicants
  • One additional non-applicant member of the executive board will oversee the funding process, specifically, will confirm reviewer scores of the applicant
  • Students serving on the GSA Grants Review Committee are not eligible to apply for GSA grants in the category they are evaluating
  • First-time applicants will be given preference in terms of funding

Note: Students on the Grants Review Committee will be asked to recuse themselves from evaluating applications from people they know to ameliorate bias.

How to Apply

Applying

All applications must be written for layperson comprehension. Reviewers of your application may include persons unfamiliar with your academic specialty. Please keep this in mind when preparing your application materials.

During open application periods, the forms will be available through MyInvolvement.

  • For the Research Project Application, you must complete the GSA Research Grant Application Packet with your CV included, a print screen capture of your GSA bill paid, and a copy of IRB paperwork (if applicable) on MyInvolvement. You must also have a letter of recommendation emailed from one faculty member to [email protected] by the deadline. No letters will be accepted after 11:59 pm of the deadline.
  • For the Thesis Project Application, you must complete the GSA Professional Development Grant Application Packet with your CV attached and a print screen capture of your GSA bill paid on MyInvolvement by 11:59 pm on the deadline.
  • For the Professional Development Application, you must complete the GSA Professional Development Grant Application Packet with your CV attached and a print screen capture of your GSA bill paid on MyInvolvement by 11:59 pm on the deadline.

To do a screen capture of your bill on a PC, pull up your student bill on MyUAlbany and press control + PrntScr on your computer. For Macs, pressing command + shift + 3 will save a copy of the screenshot on your desktop. Paste the picture into a word document, save as “GSA bill paid,” and upload this document into the application.

Budgets must be written as a bulleted list or in a table format starting with the dollar amounts and including a brief explanation of the item. Any further details should be included in your description not the budget. Your budget should match your application description. A total for all costs and requested (amount if different from total costs) must be at the bottom. Travel items must include both the total cost spent as seen on the receipts, alongside the New York State reimbursement rates. Failure to use these rates will result in a rejection of the budget.

 

Criteria

Research Grant Proposals (in rough order of importance):

  • Clarity of exposition (e.g., are the aims and methodology of the project understandable to laypersons)
  • Significance of the research to the discipline or field
  • Reasonableness of budget
  • Strength of the Curriculum Vitae (preferred) or Resume
  • Strength of faculty recommendation
  • See above budget statement

Professional Development Grant Proposals (in rough order of importance):

  • Clarity of exposition (e.g., are the aims, methodology, and results of the paper/project clearly outlined in the description)
  • Significance of the paper or exhibition to the discipline or field
  • Importance of the conference to the applicant’s professional/educational development
  • Reasonableness of budget
  • See above budget statement
  • Strength of the Curriculum Vitae (preferred) or Resume

 

The Application

Knowledge of and compliance with the GSA Grant Guidelines is the responsibility of the applicant.

  • All applicants will receive an “approved” message on MyInvolvement when their application has been confirmed by the Grants Chair. This does not guarantee the applicant will be awarded any funds but simply confirms the application is complete and has been submitted.
  • If the project has multiple authors or is a group presentation and all or some members wish to apply for GSA funding, please notify the Grants Chair at [email protected] before submitting the individual applications. Please note that each application must be prepared separately.
  • The entire grant review process should not exceed 8 weeks from application deadline (except in cases where there is an appeal or other special circumstance).
  • All individuals receiving a grant or not receiving a grant will be notified by letter within two weeks from the time final decisions are made.
  • Any individual(s) denied grant funding may request in writing the reasons for denial.
Funding Periods

Grants funds may be used for PD activities or research that fall up to one semester past the previous granting period’s deadline. For example, a student may apply for funds in the fall to reimburse an activity which occurs during that fall funding period or which occurred during the previous spring funding period. In special circumstances, the Grants Chair may, at their discretion, grant the extension of a grant award into the next funding period. All requests for such an extension must detail the special circumstances surrounding the request and must be submitted in writing to the Grants Chair before the end of the original award period.

The following are the two UA-GSA Grant funding periods:

  • Fall Period: May 21 –December 31 (deadline October 1)
  • Spring Period: January 1 – May 20 (deadline March 1)

Note: If the period deadline falls on a weekend or a holiday, the effective deadline will be the next regularly scheduled UA business day.

Claiming Your Award

To claim a grant award, the award recipient must, by the end of the current funding period, submit the following items:

  • All grant recipients must scan their original receipts, award letter, summary of expenses, and signed reimbursement form, and email a single PDF to the Grants Chair.
  • Professional Development Grant recipients must show proof of attendance, including but not limited to: a photocopy of the conference/activity program cover page and the relevant page(s) which show the grant recipients participation, a photocopy, photograph or hard copy of a nametag, or a certificate of completion.
  • Research Grant recipients who did not supply proof that they have gained an IRB or IACUC approval at the time of application, must do so at this point. They must also provide proof of research.
  • The reimbursement materials must first be submitted via email to the Grants Chair, and then a hard copy dropped off in the Grant Chairperson’s mailbox in the GSA office. The GSA Grants Chair shall make sure documents are properly completed and provide assign a purchase request number. The President and Treasurer will submit the documents to UAS, which will verify the documents and mail a check to award recipients.
  • In extenuating circumstances, extensions may be filed. Extensions may not exceed the last day of the next funding period. If a research or travel project extends beyond the end of the initial funding period, the grant recipient is required to file an Interim Grant Report to the GSA Grants Chair at the close of that funding period, and submit their receipts/expenses documentation upon completion. The Interim Grant Report will briefly detail progress, expenses to date, and the work remaining.
  • No more than one PD and one research grant may be in progress.
  • The grant recipient is responsible for keeping track of the date for application and claim submission; the GSA Grants Chair will not send out reminders to students.
  • The GSA Grants Chair is responsible for maintaining complete and current financial records on each grant awarded and is monitored by the GSA Treasurer. These records are for audit purposes as well as general accounting needs.
Disbursement
  • Awards will be disbursed upon receipt of electronic copies of original receipts, award letter, summary of expenses, signed reimbursement form, and proof of attendance/research for all grant recipients, and submission of IRB paperwork for research grant recipients.
  • In very special cases, part or all of an award may be made available prior to the start of the research project. Special cases include individuals unable to finance their research project with their own or other funds. Applicants may petition the Grants Chair in writing for special treatment any time after the grant awards have been announced. The Grants Chair will respond in writing detailing the terms of the agreement. The Grants Chair will place both the request and the response in the applicant’s file.
  • In special cases a log of expenses may be accepted. Special cases may include, for example, living expenses for individuals conducting extended research in the field or at distant research facilities or odometer records when a personal vehicle is used for travel.
  • Receipts totaling more than an allocated portion of the award will be excluded. For example, if a student receives a grant of $400, and if two nights of hotel expenses are authorized and the New York State reimbursement rate for that city is $75 per night, then only $150 of a $362 hotel bill would be paid. The remaining award amount ($250) must be claimed with receipts for other expenses (some of which may be governed by similar caps due to New York State per diem regulations). New York State reimbursement rates.
Research Compliance

Approval for research involving human or animal subjects must be included in the application. The UA-Institutional Review Board (IRB) reviews all research projects which collect information on or about living human subjects. The IRB is also responsible for determining whether a research project will impact human subjects. The University at Albany Institutional Animal Care and Use Committee (IACUC) reviews all research involving animals. Applicants must attach documentation that proves that approval has been received.

Applicant Responsibilities
  • During the evaluation period the applicant is responsible for informing the GSA Grants Chair if they receive other funding or intend to withdraw from GSA grant competition.
  • After the evaluation period and until the close of the funding period, the applicant is responsible for informing the GSA Grants Chair if they were unable to undertake the project as originally planned (e.g., because of a delayed or denied visa) or of the intention to forego a UA-GSA grant award.
  • Written notification of the intention or need to forego a grant award shall result  in no penalty to the applicant. The Grants Chair will acknowledge any such withdrawal in writing, and the declined award will be treated as over-funded monies.
Review Process
  • Public discussion of any specific information on, or about, current or past GSA graduate student grant proposals is forbidden. All grant proposals are confidential and should not be discussed with anyone outside the Grants Review Committee. Only information waived by a GSA Grant Consent form signed by the applicant will be eligible for public viewing. Any information filled out on the Grant Release Form will be deemed available for public viewing or transmittal and may be used to promote GSA programs at the discretion of the Grants Chair.
  • The GSA reserves the right to make a public announcement, if an applicant is notified or sent an award letter, posting their Name, Discipline / Department and brief description of their project / presentation on a public forum such as the GSA website. Applying for this grant is consent that the GSA may post this information at the GSA’s discretion and will not be liable for any damages in posting.
  • No member of the GSA Grants Review Committee, other than the Chairperson, is allowed access to any grant proposals, faculty evaluations, or  GSA evaluations from any other funding period.
  • The Chair of the Grants Committee is allowed access to all previous grant proposals and evaluations. In the case that the current Chair of the Grants Review Committee submitted a grant proposal in a previous funding period, he/she is not allowed access to their application packet if they waived their right of access.
  • No one shall have access to grant proposals and evaluations from the current funding period except the Grants Chair, members of the current Grants Review Committee, and the current GSA office manager.
  • Proposals and evaluations, both successful and unsuccessful, will be kept as digital files to be overseen by the GSA Grants Chair as well as on file on the MyInvolvement website for a minimum of three years.
  • Research and Professional Development grants will be evaluated separately.
  • The GSA Grants Review Committee will take no longer than eight weeks to evaluate grant proposals and make final decisions regarding awards.
Criteria for Award Amount
  • The award amounts will be determined by two factors: 1. the average of the applicant’s scores from the individual committee members, and 2. the total amount of available grants resources and the number of applications in the period. Adjusted for insignificant statistical deviation, similar scores will receive similar funding.
  • Prevailing NY State per diem Guidelines will be used to determine legitimate GSA travel expenses (including mileage), meal expenses, and lodging expenses. As per budget details, both the actual cost as on the receipt and the NYS per diem Guidelines must be included.
  • The Grants Chair may incrementally adjust individual award amounts to reflect extraordinary proposals. Adjusted Grants must be documented in writing by the Grant Chair, with a copy of the Justification for Grant Adjustment 1) placed in the applicant’s Original Application file, 2) circulated to the Assembly at the next meeting after the award, and 3) sent to the award winner.
Appeals

There are two conditions for appeal:

  • Where a faculty evaluator for the applicant has been unfair or biased.
  • Where the Grants Committee has been unfair or biased.

There are two time periods in which an appeal may be initiated:

  • During the review process, while the grant applications are still in committee, during which the Grants Committee will determine the results of the appeal.
  • After the committee reviews and within two weeks of the date that award notices are sent from the GSA office. In this case the appeal must go to the GSA Assembly.

The applicant must submit the appeal in writing to the Grants Chair who will forward the appeal to the Grants Committee or the GSA Assembly.

If the Formal Grant Appeal process results in the awarding of a grant to a student and the grant moneys for the relevant funding period are expended, the money awarded to the student will come from the grant funding cycle next following the Assembly’s decision.

Overfunding

Students must notify the GSA Grants Chair in the event that a student obtains adequate funding from other sources and chooses to decline a GSA grant award or accept a lesser amount.

Funding Allocation Procedures

The amount of money allocated by the GSA to the total grant fund will be distributed based on the average actual demand of the previous two years. In approximate terms, this amounts to 50% of the annual budget spent in the Fall (e.g., combined previous summer and fall periods) funding period and 50% of the annual budget spent in the Spring funding period.

Misappropriation of Grant Award

Situations Considered Misappropriation of Grant Awards:

  • If a student’s budget or travel plans change and they did not inform the Grants Chair. Such changes are allowed when the student informs the Grants Chair and the change is approved.
  • When the GSA grants are applied to student expenses associated with class work or a project other than that specified in the grant proposal.
  • When a student a) does not complete a research project or part thereof funded by a GSA grant, or does not undertake the travel or conference participation specified in a travel grant proposal, and b) has collected all or part of the award in advance of the travel or research.
  • When original receipts or adequate documentation of expenses incurred are not submitted and a student has collected all or part of the grant in advance of the travel or research.

 

GSA Procedures for Misappropriated Awards:

  • The student will be contacted and given the opportunity to explain and rectify the situation.
  • If the student does not explain or rectify the situation to the satisfaction of the GSA Grants Committee, the Grants Chair will contact the student’s faculty advisor and department chair.
  • If the situation cannot be adequately resolved by the student or her/his faculty advisor and department chair, then the GSA Grants Committee will notify the University Bursar’s Office, which may then commence collection procedures with the student.

Recognized Graduate Student Organizations (RGSOs)

The GSA recognizes student groups on campus as Recognized Graduate Student Organizations (RGSOs) and supports them through the provision of funds and other programming support. 

RGSO events are required to be open to all graduate students. These events are announced on the GSA Newsletter and on the GSA Calendar.

How to Start an RGSO
Step 1: Ratify a constitution

Every RGSO needs a constitution that provides basic information on issues like elections, the positions on the organization’s Executive Board, and how to determine an RGSO’s membership. To see sample constitutions, email the GSA Vice President.

Step 2: Hold elections

Next, your organization must hold elections to determine who will serve on the organization’s Executive Board and positions mandated to be filled by election. For more information, please review the GSA's Governing Documents in the Governance page under the Constitution and Bylaws section.

Step 3: Determine your Assembly Representative(s) and Assembly Alternate(s)

Each RGSO is entitled to one Assembly Representative and one Assembly Alternate, one of which must attend the GSA’s Assembly meetings each month during the fall and spring semesters. If your organization has over 40 members, you are entitled to an additional Assembly Representative and Assembly Alternate.

Step 4: Apply for recognition

The recognition application can be located on the GSA’s MyInvolvement page. Please submit the application for approval to be officially considered an RGSO. Applications are accepted on a rolling basis, but the deadlines for this year’s recognition process are as follows:

  • To be considered for full funding for the academic year, submit by 9/9/22
  • To be considered for ¾ funding for the academic year, submit by 10/28/22
  • To be considered for ½ funding for the academic year, submit by 1/6/23
  • To be considered for ¼ funding for the academic year, submit by 3/3/23
Step 5: Create a page on MyInvolvement

Once you submit your recognition application, you may get a page created for your graduate student organization on MyInvolvement. To do this, send an email to the GSA Vice President with the following information:

  • Name of the organization (as you would like it to appear on the page)
  • Name of the main contact
  • Email address of the main contact (must be a UAlbany email address)
Step 6: Register on MyInvolvement

Once your page is created, you can register your organization on MyInvolvement in order to access your budget, reserve rooms, and perform other functions crucial to being an RGSO. To do this, go to your organization’s page on MyInvolvement, select  “Manage Organization,” and then select “Re-register This Organization.” For help with Step 6, please contact [email protected].

 

Still have questions?

The GSA can provide assistance each step of the way. For questions, help, or feedback on any part of this process, please email the GSA Vice President.

The Student Organization Resource Center (SORC) provides resources related to graduate student organizations, including support for students trying to establish new RGSOs, assistance with MyInvolvement, scheduling room reservations and creating UAlbany email addresses for organizations.

Support Resources

 

Subscribe to the GSA Newsletter

Our newsletter is used to communicate with you on a weekly basis and is your go-to for information on events, grants, jobs and positions hiring within the GSA, upcoming Assembly meetings, and more.

As a student, you are automatically enrolled in the newsletter. For incoming students, this usually occurs by the semester drop date. To subscribe on your own, please send a blank email to: [email protected].

Request to be included on the weekly newsletter announcements, please fill out this form.

 

The Versatile PhD

Looking for non-academic employment? The Versatile PhD is here to help! UAlbany provides free, premium access to all UAlbany graduate students. This renowned service, also used by Harvard University, Yale University, and Brown University, opens new career opportunities for graduate students looking for non-academic jobs.

To make a profile, go to your MyUAlbany account, select "Graduate Education" and then "Versatile PhD Login." Then you'll be directed to the site, where you can make a login with full premium access. 

If you're interested in learning more about how to get the most out of The Versatile PhD and all the resources it offers, you can view this webinar we hosted with Versatile PhD CEO Todd Maurer.

  • Discover interesting career paths
  • Consult the community
  • See job listings appropriate for PhDs
  • Network with successful PhDs nationwide
  • Attend local meetups
  • Unique micro-internships

 

Students walking on UAlbany campus during Fall foliage

 

Campus Affiliations
International Student and Scholar Services

If you are an international student or have any questions related to your status as an international student, including employment, traveling to the United States, and immigration status, please contact the International Student and Scholar Services (ISSS).

Off Campus Student Housing

Off Campus Student Housing provides assistance to students looking for or offering off-campus housing, roommates and subleases.

Graduate Student Employee Union

The Graduate Student Employee Union (GSEU) represents Teaching Assistants and Graduate Assistants on the UAlbany campus and negotiates wages, health insurance benefits, working conditions, and more.

Counseling and Psychology Services

Counseling and Psychology Services (CAPS) works with students to address alcohol and drug use, mental health, suicide prevention, and positive psychology by offering counseling, assessment, and consultation services to UAlbany students.

Gender and Sexuality Resource Center

The Gender and Sexuality Resources Center (GSRC) provides a safe and inclusive environment for all students to engage in conversation around sex, gender, and sexuality. The Center offers resources for LGBTQ students, faculty, staff, and their allies.

The Writing Center

The Writing Center offers writing assistance to graduate students on all different sorts of writing projects, including papers for class, professional communication, resumes, statements of purpose, and more. The tutors in the Writing Center are trained to talk with you about your writing at any stage of your process. They can help you brainstorm a topic, outline your paper, or think through changes you might want to make towards your final drafts, among other tasks. To make an appointment, call 518-442-4061 or schedule a walk-in by visiting HU 140.

The Purple Pantry

The Purple Pantry offers a variety of non-perishable foods, fresh produce and toiletries to all grad students. Individuals are able to access the pantry once per month (or as needed) and will be provided up to four days’ worth of food for themselves and immediate members of their household (children/spouse/dependents). Remember to bring your UAlbany ID and reusable bags!