Once the request for first-round interviews and the proposed first-round interview questions have been approved by the ODI, the Search Committee Chair can send a Non-Selection Letter to all candidates who received employment non-select codes. The Search Committee Chair can then contact all selected candidates to schedule and arrange interviews. All search committee members are required to participate in first-round interviews.
In order to offer a consistent and equitable interview experience, the same interview format (Zoom/Teams, in-person, or phone) should be offered to all candidates. There must also be gender and racial diversity present on the part of the search committee during all interviews. If a search committee member cannot attend an interview, please contact the ODI for direction.
After the candidate accepts the interview request, the Search Committee Chair can send a letter confirming interviews. If a candidate has special needs that necessitate accommodations during the interview process, the candidate should contact the Search Committee Chair and/or the ODI.
At the conclusion of all first-round interviews, the Search Chair will update the AFA First Interview Results tab with the outcomes of the interviews and any appropriate employment non-select code.
The ODI Representative will submit a request to conduct second-round interviews to the ODI for review and approval along with the following:
- the names of the second-round interview candidates
- the updated Rubric_AFA
- the second-round interview questions from all interviewers listed in the Screening Procedures section of the AARP
Once the ODI has approved the request, the Search Committee Chair can arrange second-round interviews with all interviewers listed in the Screening Procedures section of the AARP.
At the conclusion of all second-round interviews, the Search Committee should submit their final hiring recommendation to the Hiring Authority, Department Chair or Dean’s office.
The Search Committee Chair should update the AFA Second Interview Results tab with the appropriate selection code for finalists and non-selection code for candidates not selected for the position.
A request to extend an offer should be sent to the ODI for review and approval as outlined in Step 11.
Contacting candidates' references by telephone is encouraged. A record of all inquiries must be maintained within the candidate’s file. Under the Freedom of Information Act, information received by telephone is available to the applicant upon request. Read the Reference Check Questions example.