Web Services recommends UAlbany web editors use a shared OneDrive account (Microsoft Office library) to post documents such as Microsoft Office Word or Excel files, PDFs, slideshows, etc., on University websites. A shared OneDrive library is different than your personal OneDrive account and is created by the Web Services team.
This page contains the following resources:
Request a OneDrive shared library for your website
If your website does not yet have a shared library (sometimes called a SharePoint folder or Office 365 folder) or you need to request access to an existing shared library, please use the form below to request one.
Add a document to your website
If your website already has a shared library that you can access, please follow these steps to add a document to your website:
Navigate to your shared library.
Open the “Document Library.”
Hover over the document you want to share.
Click on the three dots that appear near the document’s name.
Click the arrow next to “Anyone with the link can edit.”
Uncheck the blue “Allow editing” box.
Click “Copy link.”
Use that link to share the document on your website.
Note: Shareable links are URLs that can be used on University websites or in campus-wide emails and documents.
When you’re sent a shareable link, please copy it exactly and insert it into your website, email or document as an accessible link.
Never copy or share Office 365 links directly from your web browser. Those are not shareable links.
Best practices for sharing documents on your website
Make documents accessible: Make sure the document you are sharing is accessible to people who use screen readers and other assistive technology. An easy way to test if your document is accessible is to try to highlight its contents. If the text cannot be highlighted, it is not accessible. For additional guidance please visit the web accessibility portion of this website.
Create accessible links: Make sure your link is accessible. Accessible links must include enough contextual information that someone using a screen reader or other assistive technology would know what the link leads to if they asked their device to read off all the links on a page. An example of an accessible link is “Read our strategic plan.” An example of an inaccessible link is “Click here for strategic plan.”
Secure your documents: Be sure that the link to the document does not allow editing, as described in the instructions above. This is a security measure to help protect your website content.
Consider making a webpage instead: Ask yourself if the information you’re sharing needs to be a document or if it would be better displayed as normal page content. Analytics show that users who click on a document most often don’t return to the site afterwards. Use documents sparingly to ensure users stay on your site and get the information they need.
Please contact Web Services at email@example.com if you have any questions.