Human Resources

Employment Procedures

Appointment Forms  |  Due Dates

EMP-2 New Employee Information Form - required for all new employees and rehired employees after a break in service of a year or more.
HRM-1 Position Authorization Request Form
HRM-2 Appointment Request Form & Directions - in addition to this form, please have all new employees, or employees rehired after a break in service of a year or more, complete the EMP-1 form.
HRM-3 This form has been replaced by the HRTS system.  The paper form should only be used for retroactive changes to separated employees.  Contact HR for the paper form.
 -HRTS Due Dates to ensure timely submission and processing. 
HRM-4 Appointment Request Form for GA & TA
UP-8A Internal Extra Service
VOL-2 Volunteer and Unpaid Employee Form  - please note that foreign nationals visiting the U.S. on a visa are required to be in a work authorized status in order to perform services on a voluntary basis.  All VOL-2 requests for visa holders must be accompanied by proper visa documentation prior to the start of the volunteer appointment.  VOL-2 forms without this documentation will not be processed.


Appointment Packet Items

I-9 Employment Eligibility Verification - This form is required of any NEW employee or rehired employees with a break in service of a year or more.  Please note that ORIGINAL ID documents, such as a Social Security Card, Passport, or Birth Certificate, must be presented to your department or to HR to complete this form.  For students, please note that if these documents are stored away at home, you must arrange to have them in your possession before you start working.  The link above takes you to a U.S. government site, which has the most up-to-date version of the form and instructions for download.  

EMP-2- Required of any new employee or rehired employee with a break in service of a year or more.
Access and Compliance Agreement (ACA) - this is now an online tool requiring use of your NetID and password.  Contact the IT service desk for assistance.
Form IT-2104(NYS) Employee's Withholding Allowance Certificate
Form W-4 (Federal) 2019 Employees Withholding Allowance Certificate
Form W-4 (Federal) 2020 Employees Withholding Allowance Certificate
Professional Background Information and Vita Form (AP-4)
Oath Card (State Employee Statement in Lieu of Oath Pursuant to Civil Service Law §62 and Public Officers Law §78 Certificate--Form DS-1690)(PDF)
Verification of Employee Credentials

Required forms for Graduate & Teaching Assistants, Resident Assistants, and Fellowships 


Application for Change in Title or Salary (CC-2) (NYS Civil Service Form)
Application for Classified Service Employment

Extra Service

Extra Service Approval Request Form (UP-8A)
Extra Service Approval Request Form for M/C employees (UP-6)
Extra Service Voucher
Request for Approval of Dual Employment (AC-1588)

» all HR forms