Human Resources

New Employees

New Employee Appointment Forms

Form I-9, Employment Eligibility Verification

The Federal Immigration Reform and Control Act requires employers to verify the identity and employment eligibility of all new employees using the form I-9.  On or before your first day of employment, kindly be prepared to complete this form, which was included in your appointment packet, and to personally present documents establishing your identity and employment eligibility.

Form I-9

Oath of Office

New York State Civil Service Law §62 requires that professional employees take an oath of office, or make a statement in lieu of oath, for each position held.  Employees must certify that they have received and read the applicable sections of the New York State Public Officers Law, and that they will conform to the norms of conduct for State employees. 

Oath of Office

EMP-1 New Employee Information Form

The University is required by various agencies of the Department of Labor, including the Office of Federal Contract Compliance Programs (OFCCP) and the Equal Opportunity Commission (EEOC) to maintain individual employee data by ethnicity, race, gender, veteran status, and disability.  You are asked to provide this information to assist the University with both OFCCP and EEOC responsibilities.  With the exception of reporting purposes, all information will be kept confidential.

EMP-1 Form

 

Upon appointment to the University, employees will receive a package of materials containing information on the benefits available to them.  To avoid any possible delay or loss of coverage, it is  important that employees review the due dates and timeframes listed on the materials, and return the forms within these timeframes.

Benefit Eligibility and Effective Date Information

Orientation Materials -  The video version of the orientations, below are recommended.  The Slides are provided so that you have access to the information and sites linked to throughout the presentations.  Please note that if you are invited to the mandatory orientation session, watching this video, does not meet the requirement of attending.

Classified New Employee Orientation
Video
Slides

UUP New Employee Orientation
Video
Slides

UUP New Employee Orientation for Visiting Assistant Professors and PT-Lecturers 
Video
Slides

Benefits Information - UUP Part-Time Academic Employees

More information about benefit choices is located on the Benefits page.

Payroll

The University is part of the The New York State payroll system operated by the Office of the State Comptroller. The NYS payroll schedule is based on a lag of two weeks; therefore new employees can generally expect their first paycheck somewhere between two and four weeks after their initial start date, depending on where the first day of work falls within the pay schedule. 

Payroll Forms

Equal Opportunity and Non-discrimination Statement

Time and Attendance

University employees are required to keep an accurate record of attendance and absences. 

Faculty and Professional staff, excluding hourly employees, are required to record sick and vacation leave use, or no use, on a monthly basis using the web-based system on the SUNY HR Time and Attendance System (TAS).  Hourly employees use time sheets to report accrual usage.  More information is located on the Professional Employee Leave Regulations page.

Classified service employees must record, on a daily basis, the actual hours worked, including arrival and departure times, both at the beginning and end of the workday and meal period; leave credits used; and absences not charged to leave credits. Employees must forward their signed time records to their supervisor for review and certification. More information is located on the Classified Employee Leave Regulations page.