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Human Resources

New Employees


New Employee Appointment Forms

Form I-9, Employment Eligibility Verification

The Federal Immigration Reform and Control Act requires employers to verify the identity and employment eligibility of all new employees using the form I-9.  On or before your first day of employment, kindly be prepared to complete this form, which was included in your appointment packet, and to personally present documents establishing your identity and employment eligibility.

Form I-9

Oath of Office

New York State Civil Service Law §62 requires that professional employees take an oath of office, or make a statement in lieu of oath, for each position held.  Employees must certify that they have received and read the applicable sections of the New York State Public Officers Law, and that they will conform to the norms of conduct for State employees. 

Oath of Office

Access and Compliance Agreement

By signing the Access and Compliance Agreement, you agree to comply with the applicable laws and University policies and procedures governing the handling and use of campus business records.  This is now an online tool through MyUAlbany, requiring use of your NetID and password.

EMP-1 New Employee Information Form

The University is required by various agencies of the Department of Labor, including the Office of Federal Contract Compliance Programs (OFCCP) and the Equal Opportunity Commission (EEOC) to maintain individual employee data by ethnicity, race, gender, veteran status, and disability.  You are asked to provide this information to assist the University with both OFCCP and EEOC responsibilities.  With the exception of reporting purposes, all information will be kept confidential.

EMP-1 Form


Upon appointment to the University, employees will receive a package of materials containing fringe benefit choices.  To preclude any possible restriction or loss of coverage, it is most important that you check the date limitations on the materials, and return the forms well within the specified time limits.

More information about benefit choices is located on the Benefits page. 

For eligibility information and coverage effective dates, please see the Benefits Summary.

PPACA Notice - NYS Health Insurance Marketplace

Benefits at a Glance - UUP Part-Time Academic Employees


The University is part of the The New York State payroll system operated by the Office of the State Comptroller. The NYS payroll schedule is based on a lag of two weeks; therefore new employees can generally expect their first paycheck somewhere between two and four weeks after their initial start date, depending on where the first day of work falls within the pay schedule

Payroll Forms

Equal Opportunity and Non-discrimination Statement

The University at Albany is committed to providing equal education and employment opportunities to all persons and is committed to all persons having equal access to its programs, facilities and employment without regard to race, color, religion, sex, national origin, parental status, age, disability, genetics, public assistance status, veteran status, domestic partner status, gender identity and expression, sexual orientation and all other protected groups and classes under Federal and State Laws.

Time and Attendance

University employees are required to keep an accurate record of attendance and absences. 

Faculty and Professional staff, excluding hourly employees, are required to record sick and vacation leave use, or no use, on a monthly basis using the web-based system on the MyUAlbany portal located at www.albany.edu/myualbany.  Hourly employees use time sheets to report accrual usage.  More information is located on the Professional Employee Leave Regulations page.

Classified service employees must record, on a daily basis, the actual hours worked, including arrival and departure times, both at the beginning and end of the workday and meal period; leave credits used; and absences not charged to leave credits. Employees must forward their signed time cards to their supervisor for review and certification. More information is located on the Classified Employee Leave Regulations page.