Human Resources

Graduate &Teaching Assistants

HRTS has replaced the former HRM-4 hard copy process for all transactions related to GA/TA including additional service, cancellations, changes of status, funding changes, new hire / rehire, resignation and termination.

Forms Due Date For Academic Year 2022-2023: June 15, 2022

Instructions on How to Submit GATA Transactions into HRTS

Current Academic Year Minimum Stipend:

  • Graduate Level: 
    • Full Time (20 Hours) $ 10,568 
    • Part Time (10 Hours) $  5,284
  • Doctoral Level:
    • Confirm with your Department Finance Manager

Eligibility Requirements and other GATA Guidelines for Departments

Required Forms

EMP-2 - New Employee Information Form - not required for rehires or renewals where there is a break of less than one year.

Internationals Students should email [email protected] to request certification of their Form I-9 before they commence work duties.

Form I-9 - Employment Eligibility Verification - this link takes you to a U.S. government site, which has the most up-to-date version of the form and download instructions. This form is required for all new employees or employees rehired after a break in service of a year or more

Employees must present original document(s) (listed in the instructions) on or before their first day of work. This form should be held at the department until original documents are presented (remaining appointment forms should be forwarded to HR). International students should bring this form to HR on or before their first day of workInternationals Students should email [email protected] to request certification of their Form I-9 before they commence work duties.

Tax Forms - these forms are required for all new employees or employees who need to change their tax withholding status

Form W-4 - Federal Tax Withholding or  NRA Form W-4 for international students

Form IT-2104 - State Tax Withholding or NRA Form IT-2104 for international students

Oath Card - required for all new hires

(State Employee Statement in Lieu of Oath Pursuant to Civil Service Law §62 and Public Officers Law Certificate--Form DS-1690) (PDF)  

Employee Access and Compliance Agreement (online tool through MyUAlbany) 

Optional Forms

Direct Deposit Form

Resident Assistants and Fellowship

  • HRM-4 - Resident Assistant Appointment Form - required for new hires, rehires, changes in status, and terminations
  • VOL-2 - Fellowship Appointments

Fellowship Guidelines for Departments (see pages 14 and 15)