Human Resources

Graduate & Teaching Assistants
and Fellowships 

This page will guide you through the Human Resources forms required for the appointment of Graduate &Teaching Assistants and Fellowships. Additional information for students and faculty can be found on the Graduate Education web page.

FORMS SUBMISSION Process for Academic Year 2019-20:

Forms Due Date: June 15, 2019

New Hires: HRM-4 and supporting documentation must be MAILED or HAND DELIVERED to Human Resources. No electronic copies will be accepted.

Re-Hires: HRM-4 may be scanned/emailed to

Current Academic Year Stipend Amount

Full Time (20 hours per week): $9,959

2019-2020 Guidelines for Departments

Required Forms

HRM-4 - Appointment Form - required for new hires, rehires, changes in status, and terminations

EMP-1 - New Employee Information Form - not required for rehires/renewals

Form I-9 - Employment Eligibility Verification - this link takes you to a U.S. government site, which has the most up-to-date version of the form and download instructions. This form is required for all new employees or employees rehired after a break in service of a year or more

Employees must present original document(s) (listed in the instructions) on or before their first day of work. This form should be held at the department until original documents are presented (remaining appointment forms should be forwarded to HR). International students should bring this form to HR on or before their first day of work.

Tax Forms - these forms are required for all new employees or employees who need to change their tax withholding status

Form W-4 - Federal Tax Withholding or  NRA Form W-4 for international students

Form IT-2104 - State Tax Withholding or NRA Form IT-2104 for international students

Foreign National Information Worksheet for new International GAs/TAs/RAs only

Oath Card - required for all new hires

(State Employee Statement in Lieu of Oath Pursuant to Civil Service Law §62 and Public Officers Law Certificate--Form DS-1690) (PDF)  

Employees' Retirement System (ERS) Info Sheet and Acknowledgement - required for all new hires  

Employee Access and Compliance Agreement (online tool through MyUAlbany) 

Optional Forms

Direct Deposit Form