For Student Group Leaders




Student Group Registration

Each year, all student organizations are required to register with the Office of Student Involvement in order to access various services, including room reservations, tabling, web/email space, posting flyers, and use of a page on Registration is conducted via each organization's MyInvolvement page.

The 2015-2016 registration form will be released in August. Registration is easy! The 2015-2016 President should simply log into (with his/her personal UAlbany NetID and password) and click the ‘Register’ button on your organization’s page. Once your registration form has been approved, you will be notified through or via email if your MyInvolvement profile is set to push system notifications to you via email.

Before your registration will be complete and eligible for approval, your UAlbany Faculty/Staff Advisor must submit the following form (TBA). Please copy and paste this link (do not click the link!) and email it to your Advisor in order to expedite processing of your registration submission. (If you are still seeking an Advisor, please submit this form in order for your registration to be reviewed:

Please allow 48 hours for processing of your submission.

Student Organization Handbook

A document outlining procedures for reserving space, hosting events, risk management, and more!

Mandatory Sexual Violence Prevention Training

The SUNY-wide policies for the prevention of sexual assault mandates training for student organization officers in relation to the prevention of sexual violence. As members of the UAlbany community, and especially as student leaders, it is important for you to be aware of what you can do as individuals and organizations to prevent sexual violence.  It is equally important that you are aware of your rights, obligations, and the resources available on and off campus in the aftermath of sexual violence. The initial training on this subject was held on Wednesday, May 6th; a second session will be held on August 25th at noon in LC 18. Please be aware of the following:

  • This training is mandatory for TWO 2015-2016 officers; student organizations that do not send two officers to attend this training will become inactive for Fall 2015. This will negatively affect your access to university services, including the ability to reserve space on campus, post flyers, and use MyInvolvement.

Looking for a Faculty Advisor?

Each student organization is required to select an advisor who is a faculty or staff member at the University at Albany. Click here for more information.

Managing Your Organization's MyInvolvement Page

User Guide for CollegiateLink (a.k.a. "")
Record Your Community Service Hours on MyInvolvement

Student Organization Web or Email Accounts

Student Organization Web Account (SOWA) Form - to request web space on the server. You will be asked to log in with your NetID and password in order to submit the form.
SOWA Password Reset Form - to change the password to your web space.
SOWA Tutorial - how to upload files to the server
Email Account - to request an email address for your organization. You will be asked to log in with your NetID and password in order to submit the form.

Partner With Career Services for Your Programming

Workshops that Can be Requested from Career Services

Student Organization Officer Transition Guide

Includes a checklist!

Serving Food at Your Events

Use this link if you wish to order catered food or if you wish to serve food from a vendor other than University Dining Services.


Podium Posting Guidelines
Hanging Banners in the Campus Center Lobby
Anti-Hazing Information

Reservations: Frequently Asked Questions

Coming soon!