UAS Program Funds

The UAS Board of Directors has established a standing Program Fund Committee, responsible for receiving funding requests from campus organizations, determining whether the events meet the established criteria for UAS Program Fund grants and allocating funding.

The UAS Board of Directors allocates money each year in the UAS budget to support UAS Program Fund grants. The largest percentage of the funding is awarded two times a year, in the spring and fall. A small percentage is set aside for funding supplemental requests throughout the year.

Applying for Program Fund Grants

• Program Fund Grants are awarded twice a year, in the spring and fall.
• Deadlines have passed and spring and fall Program Fund Grants have been awarded for
  the 2012 - 2013 school year.
• Upcoming deadlines for application submission for the 2013-2014 School Year:
  
  
  • Friday, April 12, 2013
  • For events occurring between July 1, 2013 and October 31, 2013
  • 
    Friday, October 4, 2013
  • For events occurring between November 1, 2013 and June 30, 2014
    
    
• There is no set limit on the amount of funding that can be requested.
• To ensure that your event receives the full consideration it deserves, please be sure to answer all sections on the application and refer to the Funding Guidelines to be sure your event qualifies.
• File your application Online
  • Instructions for filing online
  • Electronic Application

Applying for Supplemental Program Fund Grants

• For events that might arise during the school year, a small percentage of funds are set aside by the UAS Program Fund Committee for Supplemental Program Fund grants.   Applications can be submitted throughout the school year and will be considered for funding until the funding pool is exhausted. Supplemental applications are still being accepted for the 2012-2013 school year.
• Supplemental Fund recipients can receive up to $1,000 for their program or event
• To ensure that your event receives the full consideration it deserves, please be sure to answer all sections on the application and refer to the Funding Guidelines to be sure your event qualifies.
• Applications must be submitted at least 30 days prior to the date of your event to allow the UAS Program Committee time to review your submission.
• File your application Online
  • Instructions for filing online
  • Electronic Application

Receiving Funding

• Every group that submits an application will be contacted by letter, indicating whether or not the group has received an award, and if so, for how much.
• Each award must be used for the purpose indicated and on the date indicated on the application.
  

Using Your Funding

Before The Event:

• Have vendors/speakers sign an agreement or contract to provide services
• Use UAS business partners if they can provide similar or identical goods and services (University Dining Services, The University Bookstore, Coca Cola) Please note new procedures for using Program Funds for purchases at the bookstore
• Exceptions to this policy need advance approval.
  Contact UAS at 442-5950 or by e-mailing Program Funds

After The Event - UAS can provide payment directly to vendors that provided the services for your event. Send UAS:

•  A completed disbursement form (Included in the packet with the approval letter)
• Original invoices that need payment.
• Federal Tax ID or Social Security Number of the payee in order for payment to be completed
• Documentation of your event showing UAS sponsorship (flyers, programs, posters, etc.)
• Please Note: Funds will be paid only within the UAS fiscal year of the event taking place (July 1st – June 30th).  Invoices or reimbursement requests submitted after June 30th will not be honored.
• If you are unable to find forms, or have questions please contact us by calling 437-4756 or by e-mailing Nancy Harrigan, UAS Program Fund Administrator
  
  

Contact UAS If...

• You have any questions or need assistance.
  Please e-mail Nancy Harrigan for assistance
• You need to change the date of your event.
  The funding is awarded for the specific date that you stated in your application
• Your event is cancelled.
  Please let us know if you will not be using the funding - we can award it to another organization in need