Charges for Withdrawing or Dropping Courses

When you register, you assume responsibility for paying all tuition and fee charges associated with your registration. If you wish to drop a course OR formally withdraw from the University, you MUST login to the MYUAlbany student portal and drop your courses.  Unless you drop or withdraw from your courses by the published deadlines below, you must pay tuition and fee charges even if you did not attend a single class.  Failure to do so may result in your obligation to pay for courses you did not attend.  Please view the tuition liability deadlines below for drops/withdrawals.

For the Winter and Summer sessions, tuition and fees for matriculated Grad and Grad MBA students are capped at 12 credits.  Undergraduate and non-matriculated grad students are charged per credit for the number of credits being taken with no cap for total cost.
For Fall and Spring sessions, full-time tuition is charged once you reach 12 credits.  For degree students, there are no additional charges for a credit load above 12 credits in the fall or spring semesters.

Please note that the University Fee and SEVIS fee are non-refundable for course withdrawals bearing an official drop/withdrawal date of the first day of the session or later.

Liability Schedule  ---  Class Withdrawal & Liability for Undergraduate Students
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If you decide to formally withdraw from the University, you must drop your courses on MyUAlbany and take the appropriate action related to your academic status:

• Undergraduate Students Contact the Office of the Vice Provost for Undergraduate Education, 518-442-5821. A matriculated Undergraduate Student withdrawing from an entire semester’s course load must complete a Withdrawal Form in the Office of the Vice Provost for Undergraduate Education (LC 30).
• Graduate Students Refer to the Graduate Bulletin for policies regarding continuous registration and notify your advisor of any dropped courses or withdrawals.
• General Studies/Visiting Students Contact the Office of General Studies, 518-442-5140.

Students living in residence halls who decide to leave the University must also contact the Office of Residential Life at 518-442-5875.

As with any change to your schedule, please be advised that enrollment changes may impact your eligibility for financial aid for the current term and/or future terms. Please consult the Financial Aid Office regarding academic eligibility for financial aid, including satisfactory academic progress standards. Questions regarding Financial Obligations or refunds as a result of formally withdrawing from the University should be directed to the Student Financial Center at 518-442-3202.

Your registration constitutes acceptance of these terms.

Financial liability deadlines for dropping/withdrawing from Summer and Fall 2012 classes.

Summer 2012

Six Week 1: Courses Beginning on Tuesday May 29, 2012
Dates	5/29 - 6/4	6/5 - 6/11	As of 6/12
Liability	0%	70%	100%

Four Week 1: Courses Beginning on Tuesday May 29, 2012
Dates	5/29 - 5/30	5/31 - 6/4	As of 6/5
Liability	0%	50%	100%

Six Week 2: Courses Beginning on Monday June 25, 2012
Dates	6/25 - 7/1	7/2 - 7/8	As of 7/9
Liability	0%	70%	100%

Four Week 2: Courses Beginning on Monday June 25, 2012
Dates	6/25 - 6/26	6/27 - 7/1	As of 7/2
Liability	0%	50%	100%

Six Week 3: Courses Beginning on Monday July 9, 2012
Dates	7/9 - 7/15	7/16 - 7/22	As of 7/23
Liability	0%	70%	100%

Four Week 3: Courses Beginning on Monday July 23, 2012
Dates	7/23 - 7/24	7/25 - 7/29	As of 7/30
Liability	0%	50%	100%

Twelve Week: Courses Beginning Tuesday May 29, 2012
Dates	5/29 – 6/4	6/5 – 6/11	6/12 – 6/18	As of 6/19
Liability	0%	40%	60%	100%

Fall 2012

Semester Length Courses Beginning Monday, August 27, 2012
Dates	8/27 - 9/2	9/3 - 9/9	9/10 - 9/16	9/17 - 9/23	As of 9/24
Liability	0%	30%	50%	70%	100%

Eight Week 1: Courses Beginning on Monday, August 27, 2012
Dates	8/27 - 9/2	9/3 - 9/9	9/10 - 9/16	As of 9/17
Liability	0%	60%	80%	100%

EightWeek 2: Courses Beginning on Monday, October 22, 2012
Dates	10/22 - 10/28	10/29 - 11/4	11/5 - 11/11	As of 11/12
Liability	0%	60%	80%	100%

Spring 2013

Semester Length Courses Beginning Wednesday, January 23, 2013
Dates	1/23 - 1/29	1/30 - 2/5	2/6 - 2/12	2/13 - 2/19	As of 2/20
Liability	0%	30%	50%	70%	100%

Eight Week 1: Courses Beginning on Wednesday, January 23, 2013
Dates	1/23 - 1/29	1/30 - 2/5	2/6 - 2/12	As of 2/13
Liability	0%	60%	80%	100%

EightWeek 2: Courses Beginning on Wednesday, March 13, 2013
Dates	3/13 - 3/19	3/20 - 3/26	3/27 - 4/2	As of 4/3
Liability	0%	60%	80%	100%

Failure to pay tuition and fee charges by the invoice due date will result in assessment of administrative or late payment fees and/or interest charges. Interest will be assessed from the date of the presumed receipt of your initial invoice at the corporate underpayment rate set by the Commissioner of Taxation and Finance and will be compounded daily on the unpaid balance. To avoid the assessment of interest and/or late payment charges, you should pay the amount requested in full by the invoice due date. In addition, should you fail to pay this debt in full within ninety days of the presumed receipt of your semester invoice, a collection fee of up to 22% of the amount due, including interest, may be added to the amount that you owe. Unpaid charges may also have a negative impact on your credit rating.

Your registration constitutes acceptance of these terms. 

For questions or for information on semesters not listed, please contact the Student Financial Center at (518) 442-3202.

Read about fee descriptions

Federal regulations dictate the formula used in the return of federal Title IV financial aid as a result of withdrawal. The amount of aid earned is based on the date of withdrawal from the university. Withdrawing students with federal Title IV aid may have a portion of their aid returned to the aid program.

If you do not plan to attend the University this term, you MUST notify the appropriate University Office (Withdrawals General Studies 442-5140; Withdrawals Undergraduate 442-5821; Graduate Studies 442-3980) or the charges will remain your personal obligation. Students who officially withdraw from the University or reduce the number of credits for which they are registered may be entitled to an adjustment of charges or a refund of amounts paid. Any refund or adjustment of charges will be based on the official drop/withdrawal date, not the date of last class attended.

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Class Withdrawal and Financial Liability for Undergraduate Students

Important Withdrawal Information:

• All students must drop themselves from whatever classes they do not want to attend—classes are not automatically dropped for nonattendance or nonpayment of tuition.
• Canceling a housing or meal plan contract does not constitute a withdrawal.
• The date of a drop/withdrawal in MyUAlbany will be the date the billing system uses to recalculate your bill.
• Should a student drop within a refund period, a bill adjustment reflecting a refund will occur.
• Financial liability is based on your official drop date, not on the last class attended.

Total withdrawal from a term:
UAlbany degree-seeking undergraduates must submit a withdrawal form to the Office of Withdrawal and Readmission, LC 30. Submitting a withdrawal form does not necessarily mean a refund of tuition. The effective tuition liability date is the date the form is received or the student’s drop log-in date, whichever is earlier.

Dropping a course:
Students must drop using MyUAlbany.
The date of such drop/withdrawal will establish tuition liability by automatically adjusting the student’s bill within the computer system based on the drop log-in date. The tuition liability schedule is posted on the Student Accounts website and should be viewed prior to registering.

Be aware! Academic deadlines (last day to drop without a W) and refund deadlines (last day to drop with 100% refund) are not the same!

Students who drop after refund deadlines must consider the below guidelines should they seek an exception to the SUNY refund schedule.

Standard refund dates are established by SUNY. The University at Albany is bound to enforce these dates and to uphold the policies that dictate when exceptions can occur. When the refund periods expire, receiving a full adjustment of tuition charges requires special circumstances.

The following terms can be considered an exception to the refund schedule as set by State University of New York Board of Trustees (documentation is required):

• Evidence of a call to active military duty.
• Evidence of dismissal from the University at Albany prior to the start of an academic term.
• Evidence of a concurrent registration at another State University (community colleges are NOT included).
• Tuition and fees collected in error or in excess of the required amounts (administrative error).
• Medical incapacitation—such exceptions will be considered on a case-by-case basis (support documentation must be provided).

Special medical circumstances:
Medical withdrawals should be coordinated with the University’s Health or Counseling centers to preserve confidentiality.Medical refunds must be a total term withdrawal.

Under no circumstances will an exception to the refund dates be considered if:

• The drop/withdraw occurs past the midterm point of the term.
• Academic credit is being earned within the term that a refund is being sought (summer is considered one term).
• The student’s account is already at the Attorney General’s Office for collection.

Examples of appeals for exception to the refund policy that will NOT be approved:

• I forgot I registered/ was unaware that I registered
• I thought I would automatically be dropped if I didn’t show up
• No one told me I had to drop/no one told me there was a refund schedule
• I never received a bill so I assumed I wasn’t registered
• I never set up my UAlbany account, so I assumed you knew I wasn’t coming
• I turned my key in, so Housing should have told you I wasn’t coming
• Doing poorly in a course/received a bad grade
• Found an online class too hard/too much work
• Didn’t understand Blackboard
• Didn’t have internet access
• Course was too intense for such a short time frame
• Couldn’t fit classes into my work schedule
• Someone told me I was “all set” (always check MyUAlbany for changes to registration)
• Didn’t have transportation to class/moved away
• Had to go overseas
• My advisor/professor told me the wrong thing (always refer to your audit).
• Administrative office told me the wrong thing (everything you need to know is online)

An appeal in writing along with any support documentation should be sent to:
(No money shall be refunded unless application for a refund is made within one year after the end of the term for which the tuition was paid to the University.)

For the Fall or Spring terms:
Office of Withdrawal and Readmission, LC 30
Undergraduate Education
University at Albany, State University of New York
1400 Washington Avenue
Albany, NY 12222

For the Summer or Winter terms:
Office of Summer Sessions, SS 110
University at Albany, State University of New York
1400 Washington Avenue
Albany, NY 12222
Email: summer@albany.edu

A Refund Appeals Committee meets monthly to review appeals. Responses are mailed to the student’s permanent address or to an address provided by the student.