Section 5: Sanctions & Temporary Actions
A sanction is a requirement or status that is imposed as a result of either accepting responsibility or being found responsible for violating the student code of conduct, Community Rights and Responsibilities.
Disciplinary sanctions shall be communicated to students in writing via University email, which is the official means of communication between Student Conduct Administrators and students.
Sanctions are determined by the seriousness of the code violation and are not necessarily progressive. For example, a student with no prior disciplinary record may be assigned a sanction commensurate with the offense up to and including removal from residence, suspension or dismissal.
- Conduct Warning
A written notice to a student that the behavior is counter to the expectations in the student code of conduct. A Conduct Warning is issued for low level behavior infractions. This is not considered a formal referral, rather a written understanding between the administrator and student with the expectation that the student modifies future behavior.
- Disciplinary Warning
This is a lower level sanction issued as a result of a formal Student Conduct Referral. A student is placed on Disciplinary Warning for a period of three months excluding winter and summer intersessions. This serves as a stronger notice to a student that the behavior is counter to the expectations in the student code of conduct. Having an active Disciplinary Warning can impact your ability to hold positions with campus offices and/or organizations and other campus opportunities.
- Disciplinary Probation
This is a higher level sanction issued as a result of a formal Student Conduct Referral and is imposed for serious violations or a pattern of violations of the student code of conduct. A student is placed on Disciplinary Probation through graduation. However, a student who is on Disciplinary Probation is encouraged to modify the unacceptable behavior and is given the tools to help him/her do so. After a period of at least three months on Disciplinary Probation, the student may apply to the Community Reengagement (CoRe) program to have the probation lifted. Students who do not apply for removal from probation will remain on Disciplinary Probation for the entire time they are a student at the University. Having active Disciplinary Probation status can impact your ability to hold positions with campus offices and/or organizations and other campus opportunities. Specifically, a student cannot: run for or hold certain campus-wide leadership positions including elected or appointed student government offices; hold a position in Residential Life; or serve on the Student Conduct Board.
- Terminal Disciplinary Probation
This is the most severe sanction issued as a result of a formal Student Conduct Referral that does not compromise a student’s housing or their status as a student. Terminal Disciplinary Probation lasts one calendar year and includes all the restrictions of Disciplinary Probation. The student will be required to work with an appointed mentor to help address the issues that got him/her to this point. After one year, Terminal Disciplinary Probation converts to Disciplinary Probation. Students who violate the student code of conduct while on Terminal Disciplinary Probation may be separated from the campus community.
- Removal from Residence
Students who have a serious violation of the community standards set in the student code of conduct or the residence license, or because of a series of breaches of the community standards in the Residence Halls will be asked to leave campus residence either permanently or for a period of time. This sanction carries with it the penalty of forfeiting room and board charges for the semester in which the disciplinary action occurs. Depending on the nature of the incident, the student may also receive a disciplinary probation as part of this sanction.
- Suspension – Disciplinary
A student who is suspended from the University is unable to register for and attend classes or to be present on University property for a prescribed period of time. A transcript notation of “suspended-disciplinary” is also in place for a period of seven years from the last date of attendance. Suspension is a severe sanction and the student forfeits tuition and fees along with room and board if a resident student and does not receive academic credit for the semester in which the suspension occurred. Students who are Disciplinarily Suspended and wish to return to the University at Albany must first meet with the Office of Conflict Resolution & Civic Responsibility to assess their readiness for readmission. Students who are Disciplinarily Suspended with conditions and who wish to return to the University at Albany must meet with the Office of Conflict Resolutions & Civic Responsibility to verify the successful completion of the conditions.
- Dismissal – Disciplinary
A student who is dismissed (expelled) from the University is permanently separated from the community, prohibited from being on any property of the University at Albany and may never return to the institution. A transcript notation of “dismissed-disciplinary” is also in place for a period of seven years from the last date of attendance. The student forfeits tuition and fees along with room and board if a resident student, as well as the academic credit for the semester in which the dismissal occurred.
- Residence Hall or Campus Restriction
A student may be restricted from appearing in any or all of the residences, buildings or grounds on campus if it is reasonably believed that the student poses a threat to the health or safety of the campus community. Other restrictions may be imposed such as denial of access to specified campus services or programs. A student may also be barred from the entire campus if the Vice President reasonably believes the student poses a threat to the health, safety or well-being of the University community.
If University property is damaged, an assessment of the damage will be made by the appropriate University department and/or personnel. The responsible student(s) may be billed as appropriate. Restitution for personal property cannot be resolved via the Student Conduct System.
- Educational Programs & Service
Educational Programs & Services such as Alcohol Education Programs, Drug Education Programs, Community Service, By-Stander Intervention Programs, reflection or research papers, etc., may be used to supplement any other student conduct sanction.
- Parental Notification
In accordance with Family Educational Rights and Privacy Act (FERPA) regulations, the Vice President may, in the exercise of his or her discretion, notify the parent(s) of any student found to have violated the provisions of Community Rights and Responsibilities.
2. Temporary Actions
- Temporary Suspension
The Vice President may take action immediately to suspend a student from the University and remove the student from campus when the Vice President reasonably believes that the continued presence of such student would constitute a danger to the safety of persons or property. The suspension is temporary pending the resolution of the students Student Conduct Referral as outlined in Section 4: Student Conduct Procedures of the Community Rights & Responsibilities.
- Temporary Removal from Residence
When the Director of Residential Life or his/her designee reasonably believes that the behavior of a resident student significantly detracts from the educational environment of the residence hall or constitutes a danger to the safety of other persons or property in the residence hall, the Director may temporarily remove the student from campus housing and restrict the student from the buildings and grounds of the residential complexes. The removal is temporary pending the resolution of the students Student Conduct Referral as outlined in Section 4: Student Conduct Procedures of the Community Rights & Responsibilities.