| GRANTS AND CONTRACT ADMINISTRATION |
| Travel Payment Request Form (MS Excel) |
To be completed to request a travel advance or reimbursement of travel related expenditures |
Sponsored Funds Financial Management
MSC 203 |
| RF Non Overnight Meal Form (MS Word) |
To be completed to reimburse Research Foundation employees for meal per diems when in non-overnight status |
Sponsored Funds Financial Management
MSC 203 |
| State Travel Voucher (MS Excel) |
To be completed IN ADDITION to the RF Non Overnight Meal form to reimburse state employees for meal per diems when traveling for Research Foundation business in non-overnight status |
Sponsored Funds Financial Management
MSC 203 |
| Independent Contractor Approval Request Form (PDF) |
To be completed to request permision to engage an individual as an Independent Contractor |
Sponsored Funds Personnel
MSC 326 |
| Independent Contractor Payment Request Form (MS Word) |
To be completed to request payment to an individual for previously approved Independent Contractor services subsequent to the service being performed |
Sponsored Funds Financial Management
MSC 203 |
| Independent Contractor Boilerplate Agreement (MS Word) |
To be used when payment to an individual will exceed $10,000 on a particular sponsored award, or when so desired by the project |
Sponsored Funds Financial Management
MSC 203 |
| Lecturers and Speakers Payment Request Form (PDF) |
To request payment to an individual for a non-extensive or incidental lecture or speaking engagement, or when the individual has not requested to be compensated |
Sponsored Funds Personnel
MSC 326 |
| Human Subject Payment Request Form (MS Word) |
To be completed to request payment to an individual about whom an investigator conducting research obtains data throuh intervention or interaction or identifiable private information |
Sponsored Funds Financial Management
MSC 203 |
| Participant Stipend Payment Request Form (MS Word) |
To be completed to request payment to an individual for participation in vocational training, secondary school training, and other nonacademic programs. There is no wage, just the expectation of participation |
Sponsored Funds Financial Management
MSC 203 |
| Alien Information Form (MS Word) |
To accompany any payment request form when payment is to or on behalf of a non-us citizen |
Sponsored Funds Financial Management MSC 203 |
| Cost Transfer Request Form (MS Excel) |
To request the transfer of Other Than Personnel Service (OTPS) costs |
Sponsored Funds Financial Management
MSC 203 |
| Signature Authorization for RF Grants and Contracts (MS Word) |
To be completed to add, remove or change the individual(s) authorized to sign on a Research Foundation account |
Carol Slater
Sponsored Funds Financial Management
MSC 203 |
| Check Transmittal/Deposit Form (MS Excel) |
To be completed when depositing checks to a multiple sponsor or third party cash account |
Sponsored Funds Financial Management MSC 203 |
| AP102-Payment Authorization |
To be completed to authorize payment for goods or services received previously encumbered on a purchase order |
Sponsored Funds Financial Management MSC 203 |
| Link to request a Purchase Requisition |
In addition to the actual request to purchase, this form can be completed to request payment of non-procurable items or reimbursements when a form specific to that request is not provided |
Sponsored Funds Financial Management MSC 203 |
| IRS W-9 Form (PDF) |
Request for Taxpayer Identification Number and Certification |
Sponsored Funds Financial Management MSC 203 |
| IRS 8233 Form (PDF) |
Non-Resident Alien Form |
Sponsored Funds Financial Management MSC 203 |
| IRS W-4 Form (PDF) |
Federal Withholding Form |
Sponsored Funds Financial Management MSC 203 |
| LABOR DISTRIBUTION |
| FORM |
FUNCTION/USE |
SEND TO |
| Labor Distribution Form |
To add, delete, revise an employee's labor distribution on an Award |
Sponsored Funds Financial Management
MSC 220 |
| Payroll Forms |
To appoint an employee or make changes to an existing appointment. |
Sponsored Funds Personnel
MSC 326 |
|
Release Time Appointment Form |
To request a new release time appointment or to request changes to an existing appointment.
To add a person to PeopleFile on Oracle (email submission is acceptable) |
Sponsored Funds Financial Management
MSC 220 |
| SECURITY |
|
PI Award Interface and Quick View User Appointment Form (for PIs) |
To be used by Principal Investigators to grant a person access to the PI Award Interface and Quick View or to make changes to their access |
Todd Remkus
Sponsored Funds Financial Management
MSC 220 |
|
User Appointment Form for All Applications
(Click Here for Instructions)
|
To be used to grant a person access to Oracle Business Applications, Discoverer or the PI Award Interface
|
Todd Remkus
Sponsored Funds Financial Management
MSC 220 |
| SUNY Oracle Access Form |
To be completed any time you are requesting access for a SUNY employee (this is required so that the SUNY employee can be added to the HR People file) |
Todd Remkus
Sponsored Funds Financial Management
MSC 220 |
