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Financial Management
MSC Room 216
1400 Washington Avenue
Albany, New York 12222
Phone: (518) 442-3196
Fax: (518) 442-5208

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Sponsored Funds Financial Management
 
Sponsored Funds | Forms

Forms

Downloadable Forms

NOTE: PDF files require the free Adobe Acrobat

All forms can be viewed, printed and filled out by hand. These forms cannot be submitted electronically, they must be printed out, completed, and signed. Forms must be submitted as originals with original signatures.

 

GRANTS AND CONTRACT ADMINISTRATION

FORM

FUNCTION/USE

SEND TO

Travel Payment Request Form

(MS Excel)

To be completed to request a travel advance or reimbursement of travel related expenditures

Sponsored Funds Financial Management


MSC 216

RF Non Overnight Meal Form

(PDF)

To be completed to reimburse Research Foundation employees for meal per diems when in non-overnight status

Sponsored Funds Financial Management


MSC 216

State Travel Voucher

 (MS Excel)

To be completed IN ADDITION to the RF Non Overnight Meal form to reimburse state employees for meal per diems when traveling for Research Foundation business in non-overnight status

Sponsored Funds Financial Management


MSC 216

Independent Contractor Approval Request Form

 (PDF)

To be completed to request permision to engage an individual as an Independent Contractor

Sponsored Funds Personnel


MSC 326

Independent Contractor Payment Request Form

 (MS Word)

To be completed to request payment to an individual for previously approved Independent Contractor services subsequent to the service being performed

Sponsored Funds Financial Management


MSC 216

Independent Contractor Boilerplate Agreement

 (MS Word)

To be used when payment to an individual will exceed $10,000 on a particular sponsored award, or when so desired by the project

Sponsored Funds Financial Management


MSC 216

Lecturers and Speakers Payment Request Form

 (PDF)

To request payment to an individual for a non-extensive or incidental lecture or speaking engagement, or when the individual has not requested to be compensated

Sponsored Funds Personnel


MSC 326

Human Subject Payment Request Form

 (MS Word)

To be completed to request payment to an individual about whom an investigator conducting research obtains data throuh intervention or interaction or identifiable private information

Sponsored Funds Financial Management


MSC 216

Participant Stipend Payment Request Form

 (MS Word)

To be completed to request payment to an individual for participation in vocational training, secondary school training, and other nonacademic programs. There is no wage, just the expectation of participation

Sponsored Funds Financial Management


MSC 216

Alien Information Form

(MS Word)

To accompany any payment request form when payment is to or on behalf of a non-us citizen

Sponsored Funds Financial Management MSC 216

Cost Transfer Request Form

 (MS Excel)

To request the transfer of Other Than Personnel Service (OTPS) costs

Sponsored Funds Financial Management


MSC 216

Signature Authorization for RF Grants and Contracts

 (MS Word)

To be completed to add, remove or change the individual(s) authorized to sign on a Research Foundation account

Carol Slater


Sponsored Funds Financial Management


MSC 216

Check Transmittal/Deposit Form 

 (MS Excel)

To be completed when depositing checks to a multiple sponsor or third party cash account 

Sponsored Funds Financial Management MSC 216

AP102-Payment Authorization 

To be completed to authorize payment for goods or services received previously encumbered on a purchase order 

Sponsored Funds Financial Management MSC 216

Link to request a 

Purchase Requisition 

In addition to the actual request to purchase, this form can be completed to request payment of non-procurable items or reimbursements when a form specific to that request is not provided 

Sponsored Funds Financial Management MSC 216

IRS W-9 Form 

 (PDF)

Request for Taxpayer Identification Number and Certification 

Sponsored Funds Financial Management MSC 216

IRS 8233 Form 

 (PDF)

Non-Resident Alien Form 

Sponsored Funds Financial Management MSC 216

IRS W-8BEN 

 (PDF)

Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding

Sponsored Funds Financial Management MSC 216

LABOR DISTRIBUTION

Labor Distribution Form

To distribute current and future salary and wages to the appropriate awards.

Sponsored Funds Financial Management MSC 216

Salary and Wage Cost Transfer Form

To transfer previously charged salary and wages.

Sponsored Funds Financial Management MSC 216

Payroll Forms

To appoint an employee or make changes to an existing appointment.

Sponsored Funds Personnel


MSC 326

Release Time Appointment Form

To request a new release time appointment or to request changes to an existing appointment.

To add a person to People File on Oracle (email submission is acceptable)

Sponsored Funds Financial Management


MSC 216

Request for Direct Charging of Administrative Costs

To request approval to charge an administrative employee to a federally funded program.

Sponsored Funds Financial Management


MSC 216

FINANCIAL REPORTING

ARRA Subaward Quarterly Report

To be used by Subrecipients for quarterly reporting on ARRA awards.

LuAnn Charbonneau


Sponsored Funds Financial Management


MSC 216

SECURITY

PI Award Interface and Quick View User Appointment Form

(for PIs and PI staff)

To be used by Principal Investigators to grant a person access to the PI Award Interface and Quick View or to make changes to their access

Jennifer Donnelly


Sponsored Funds Financial Management


MSC 216

User Appointment Form for All Applications

(Click Here for Instructions)

(For Financial Offices Only)

 

To be used to grant a person access to Oracle Business Applications, Discoverer or the PI Award Interface

 

Jennifer Donnelly


Sponsored Funds Financial Management


MSC 216




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