Sponsored Funds

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Release Time Appointments

Sponsored Funds
Financial Management
MSC Room 216
1400 Washington Avenue
Albany, New York 12222
Phone: (518) 442-3196
Fax: (518) 442-5208

Directions to
Management
Services Center

Sponsored Funds | AP-102 RF Form

AP 102 Form

Please complete the following information as soon as the goods, or services related to the purchase order have been received. Payment can not be made to the vendor until the Sponsored Funds Financial Management Office is specifically notified that the items have been received in good condition and that the items received meet the purpose of the related purchase order.

Most vendors require payment within 30 days. Failure to complete the form timely may result in a 'credit hold', which will effect the entire University's ability for future purchases.

PURCHASE ORDER INFORMATION LOG

Vendor Name: *

Purchase Order #: *
DATE RECEIVED: *

ITEM DESCRIPTION:

PAYMENT AUTHORIZATION ACCEPTORS NAME: *
PHONE #: *
EMAIL: *

WAS ORDER COMPLETE YES NO *

PROCESS PAYMENT YES NO

If no, please specify in box below.

If the shipment was received in part, or if anything was damaged, or there are ANY other discrepancies, please indicate in the following space, WHAT SHOULD NOT BE PAID at this time and specify WHY payment SHOULD NOT be made for each item. Payments will not exceed quantity, and/or price as stated on the purchase order.

*IF THE REQUIRED FIELDS ARE NOT COMPLETED, THE FORM WILL NOT BE FORWARDED TO THE SPONSORED FUNDS FINANCIAL MANAGEMENT OFFICE.

Please contact the Purchasing Office if you have not received a copy of your RF Purchase Order.

Click here for INSTRUCTIONS FOR PREPARATION OF FORM AP-102
Please click the Send Form button only once. If you do not see an acknowledgement right away, please wait two minutes before clicking Send Form again.

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