Pre-Award Information

by Award Cycle
or
by Functional Unit

Help Identify Funding Opportunities
  • Provide information on external and internal funding sources;
  • Provide access to membership database (COS Pivot) for funding opportunities and faculty collaborations.
Assist with Proposal Preparation
  • Review and interpret sponsor guidelines to ensure compliance;
  • Prepare budget and required forms (consistent with sponsor guidelines, sponsor, Research Foundation, and University policies);
  • Assist with electronic submissions;
  • Transmit applications to sponsor.
Review, Negotiate and Accept Awards
  • Review grant and contract terms to ensure compliance with University, Research Foundation, State and Federal policies/laws;
  • Negotiate grants and contracts with sponsors;
  • Accept awards.
Establish Award Accounts
  • Establish a project account for each award;
  • Distribute award documentation to Post award offices.
Information/Data Management
  • Track applications, awards, and expenditure data for internal and external purposes;
  • Work in consultation with Research Foundation to meet reporting requirements for sponsors.
Assist with Award Administration
  • Interpret sponsor terms and conditions of award in consultation with Post award offices;
  • Assist with continuation applications, renewal requests, progress and final reports;
  • Coordinate contract modifications for submission to sponsor.
Audit Liaison
  • In conjunction with Post award offices provide audit liaison for sponsors, and federal A133 audit requirements;
  • Co-ordinate audit requests with the Research Foundation central office and University Management.

Research Development and
Electronic Research Administration

Tam Sayer, Assistant Director for  Education and ERA

Vacant, Administrative Assistant

  • Publication of quarterly newsletter Accent on RESEARCH
  • Issuance of funding opportunity notices
  • Information requests – request for information on specific funding sources
  • Workshops conducted on grant proposal writing and PIVOT instructional seminar
  • Class lectures on grant application processes
  • Preparation and Presentation of Coeus Training Classes and Educational Materials
  • Manage Coeus Electronic Research Suite

Grant and Contract Administration

Tom Malone, Associate Director

Research Administrators – Jessie Beauharnois, Lynne Casper, Jennifer Doherty, Christine McCrary, Beth Large, Tam Sayer, Dan Whaley

***See Staff Listing and Assignments for your administrative contact***

  • Assist faculty with proposal development and submission – including budget development in accordance with sponsor, University, and Research Foundation guidelines
  • Negotiate grant and contract terms and conditions
  • Execute grant and contract agreements
  • Issue subcontracts and other research agreements
  • Post award administration as required
  • Industrial contract negotiations

University Post Award Activities

Award Establishment and Maintenance

Tom Malone, Associate Director for Grant and Contract Services

Todd Remkus, Manager 

  • Set up sponsored project accounts
  • Amend project accounts
  • Account Information Abstracts – summary document of account status
  • Record cost sharing commitments
  • Payroll, termination reports, and report management
  • Audit Liaison

Post-Award Management Quick Reference Guide

Contact List for Using Your RF Accounts (PDF)

Post Award Offices:
Sponsored Funds Financial Management 
Research Foundation Human Resources 
Institutional Services/Research Purchasing and Contracts