Pre-Award Information

by Award Cycle
by Functional Unit

Help Identify Funding Opportunities
  • Provide information on external and internal funding sources;
  • Provide access to membership database (COS Pivot) for funding opportunities and faculty collaborations.
Assist with Proposal Preparation
  • Review and interpret sponsor guidelines to ensure compliance;
  • Prepare budget and required forms (consistent with sponsor guidelines, sponsor, Research Foundation, and University policies);
  • Assist with electronic submissions;
  • Transmit applications to sponsor.
Review, Negotiate and Accept Awards
  • Review grant and contract terms to ensure compliance with University, Research Foundation, State and Federal policies/laws;
  • Negotiate grants and contracts with sponsors;
  • Accept awards.
Establish Award Accounts
  • Establish a project account for each award;
  • Distribute award documentation to Post award offices.
Information/Data Management
  • Track applications, awards, and expenditure data for internal and external purposes;
  • Work in consultation with Research Foundation to meet reporting requirements for sponsors.
Assist with Award Administration
  • Interpret sponsor terms and conditions of award in consultation with Post award offices;
  • Assist with continuation applications, renewal requests, progress and final reports;
  • Coordinate contract modifications for submission to sponsor.
Audit Liaison
  • In conjunction with Post award offices provide audit liaison for sponsors, and federal A133 audit requirements;
  • Co-ordinate audit requests with the Research Foundation central office and University Management.

Research Development and
Electronic Research Administration

Tam Sayer, Assistant Director for Education and ERA

Jessica Kruk, Electronic Research Administration Assistant

  • Publication of quarterly newsletter Accent on RESEARCH
  • Issuance of funding opportunity notices
  • Information requests – request for information on specific funding sources
  • Workshops conducted on grant proposal writing and PIVOT instructional seminar
  • Class lectures on grant application processes
  • Preparation and Presentation of Coeus Training Classes and Educational Materials
  • Manage Coeus Electronic Research Suite

Grant and Contract Administration

Tom Malone, Associate Director

Research Administrators – Jessie Beauharnois, Lynne Casper, Beth Large, Christine McCrary, Sharon Ray, Tam Sayer, Dan Whaley

***See Staff Listing and Assignments for your administrative contact***

  • Assist faculty with proposal development and submission – including budget development in accordance with sponsor, University, and Research Foundation guidelines
  • Negotiate grant and contract terms and conditions
  • Execute grant and contract agreements
  • Issue subcontracts and other research agreements
  • Post award administration as required
  • Industrial contract negotiations

University Post Award Activities

Award Establishment and Maintenance

Tom Malone, Associate Director for Grant and Contract Services

Todd Remkus, Manager 

  • Set up sponsored project accounts
  • Amend project accounts
  • Account Information Abstracts – summary document of account status
  • Record cost sharing commitments
  • Payroll, termination reports, and report management
  • Audit Liaison

Post-Award Management Quick Reference Guide

Contact List for Using Your RF Accounts (PDF)

Post Award Offices:
Sponsored Funds Financial Management 
Research Foundation Human Resources 
Institutional Services/Research Purchasing and Contracts