Developing Protocols

Protocols must be deemed “complete” before they are considered as received by ORRC.

Do not use jargon, terms of art, or technical language when completing the protocol. The project description must be written in a style suitable for presentation to a freshman class. If the narratives are not provided in layperson’s terms, the protocol will be returned to the investigator.

A complete protocol includes the following:

The most current version of submission and supplemental forms (as found on the website);

  • Original signatures (investigator, faculty advisor, department chair, etc.);
  • CITI training report for each person engaged in research;
  • All related supplemental forms;
  • Complete grant application (no excerpts), including cover page(s);
  • Financial Conflict of Interest Form (for protocols that are, or are expected to be, grant-funded).

Institutional Animal Care and Use Committee (IACUC) protocols must also include:

  • One protocol per grant/application;
  • Flowchart describing/reflecting the study
  • Standard operating procedures (if not IACUC approved).

Modification and continuation requests must include:

  • The revised protocol;
  • Revised support materials.

Attending Veterinarian Review

Consistent with the Animal Welfare Act (AWA), investigators must consult with the attending veterinarian (AV) as part of planning research protocols involving vertebrate animals. AV approval must be received BEFORE the protocol may be submitted to the IACUC for review.

Investigators are required to consult with and receive approval from the AV regarding plans for the following:

  • regimens for use of anesthetics, analgesics, and tranquilizers, including monitoring;
  • review of method(s) of euthanasia;
  • how to recognize species-specific signs of pain and distress;
  • surgical approaches and asceptic techniques;
  • post-procedural monitoring and intensive care.

Contact the University at Albany's Attending Veterinarian, Antigone McKenna, D.V.M., (518) 437-4417, amckenna1@albany.edu, with any questions.

The AV may request changes or clarifications of specific issues. Once the results of the AV review have been received by the PI, any revisions are to be incorporated into a final version of the protocol.