New Program Steps

Step-by-step procedures

Generally, a department will have worked out the basic outline for a new program on its own. Sometimes this is in the form of a grant proposal for start- up funds.

A. Program Announcement

  1. A Program Announcement is used to secure initial support for a program, from the campus and from SUNY. The Program Announcement consists of a brief description of the program and a listing of the courses to be included.
    To Do:
    1. Prepare a Program Announcement using Form 1A Program Announcement – Undergraduate Program
    2. Prepare the University Planning & Policy Council (UPPC)’s Campus Impact form, detailing resources required for the program.
    3. Review with designee in Office of Undergraduate Education.
  2. The school or college dean may seek consideration of the Program Announcement by a school/college governance body.
  3. The school/college dean endorses the Program Announcement and transmits it to the Provost.
  4. The Provost approves and forwards the Program Announcement to the Vice Provost for Undergraduate Education for consideration and referral for governance review to UPPC. The UPPC shall consider the Program Announcement in regard to (a) harmony with campus mission and (b) resource implications.
  5. Upon approval by UPPC the Program Announcement is prepared for transmittal by the Office of Undergraduate Education and transmitted under signature of the UAlbany Provost to SUNY program review.
  6. The SUNY-assigned campus reviewer may request additional information. Once approved at  that level, the Program Announcement will be included in the weekly Academic Programs Update list emailed to all SUNY campuses for review, beginning a thirty- day comment period. The full New Program Proposal must be submitted within one year of the end of the comment period.

B. Program Proposal, including on-site external review

To Do:
  1. Draft responses to Form 2A New Program Proposal – Undergraduate Degree. The New Program Proposal includes needs analysis; input from employers and faculty, library and other resource implications; student learning outcomes; and assessment plans.
  2. Review with designee in Office of Undergraduate Education.
  3. Prepare a list of 5 potential external site reviewers during the thirty-day comment period. These recommendations must be:
    1. From out of state institutions (for programs leading to professional licensure, recommendations should also include in-state institutions) 
    2. Unconnected to departmental faculty (co-authors, etc.)
    3. Approved by Dean of the school or college
    4. Forwarded to the Office of Undergraduate Education, for transmittal to our SUNY campus reviewer. That reviewer will make a determination as to whether anyone on the list should not be invited to be external reviewers.
  1. Approved reviewers will be invited to campus by the Office for Undergraduate Education after the thirty- day review period has ended. Travel and accommodations will be handled by the Office for Undergraduate Education, and a $1000 honorarium (funded by the Provost’s office) will be paid by UE as well.
    To Do:
    1. Develop the visit itinerary with the Office for Undergraduate Education. The initiating department is considered the host of the site review.
    2. Share the Form 2A draft with the external reviewers.

    The reviewers will each be asked to submit an external review report.

    To Do:
    1. Prepare a response to the report, to be included in the New Program Proposal.
    2. Amend New Program Proposal to take into account appropriate reviewer suggestions as well as comments received by SUNY campuses, or explain disagreement in report.
    3. Submit the full New Program Proposal (Form 2A, Reviewer’s report and your response to the report) to your school or college dean.
    4. Submit an updated Campus Impact Report if resource implications have changed, along with an explanation of the changes. Alternatively, include a statement to the effect that there have been no changes to resource implications since the original approval from UPPC.
  2. The school or college dean may seek consideration of the New Program Proposal by a school/college governance body.
  3. The school/college dean endorses the New Program Proposal and transmits it to the Vice Provost.(or designee) who, in turn, will forward it to the Undergraduate Academic Council.
  4. The Vice Provost will also forward to the Chair of UPPC the updated Campus Impact Report or the statement of no change. The Chair of UPPC will apprise the Council of the proposal’s status, and the Council may review any changes.
  5. The Curriculum and Honors subcommittee of UAC will review the New Program Proposal and direct any concerns or questions to the initiator. C&H will present the proposal to UAC for approval.
  6. The UAC shall introduce a bill to the University Senate for the establishment of the new undergraduate major.
  7. Upon Senate approval, the bill will be forwarded to the Provost and President for final campus consideration.
  8. Upon Presidential approval the Undergraduate Dean’s Office shall prepare correspondence to the SUNY System Provost for transmittal of the New Program Proposal by the UAlbany Provost.
  9. Upon SUNY approval, the SUNY Provost will forward the New Program Proposal to the NYS Education Department (SED) for consideration, final approval and registration. SED review may involve notice to other institutions in the State, affording them opportunity to comment.
  10. SED will notify the SUNY Provost upon final approval and registration. The SUNY Provost will, in turn, notify the campus President. The President’s Office will forward the approval notice to the campus Provost who will, in turn, direct it to the Vice Provost for Undergraduate Education for implementation purposes. The Undergraduate Studies Office will notify the school/college dean, the initiating department, and all appropriate administrative units for program activation purposes.