UPS is on NYS contract for reduced rates on ground and express shipments and is the mail facility's service of choice for all domestic express and ground shipments. Mail Services has envelopes, polybags, boxes, and labels available free of charge for UPS express shipments. Call us to have a supply sent to you (442-3272).
Packages can be insured for up to $50,000. The shipping cost includes $100 of insurance, with a $.35 charge for each additional $100 desired.
Shipments to residential addresses incur an additional charge, based on weight and location. An address correction fee of $5.00 for ground shipments and $10.00 for express shipments is incurred if any change must be made to an address to correctly deliver a shipment.
CampusShip
The University participates in an Internet-based shipping program available from UPS called CampusShip. Packages can be shipped directly from your PC using any of the service levels available from UPS. Labels can be printed on your laser jet printer using regular paper and attached to the package. Packages can then be sent to Mail Services for UPS pick-up, handed to the courier if he's stopping by your office, placed in a drop box on campus, or taken to any authorized pick-up location. Contact Diane Fair (442-3471) in Mail Services to learn more and get set up on the system.
Ground Service
Shipments sent by UPS ground service to commercial addresses have a guaranteed delivery date of between 1 and 5 days and can be tracked on-line. This method of shipment is the least costly available. Pick-up from Mail Services is at 3:00 PM Monday - Friday.
A Mail Services charge-back form needs to be completed for each package sent to Mail Services for processing. Click here for a printable copy of the form. This form can be used for all levels of UPS service. For recharge purposes, a departmental account number is required on the form.
Express Services
Next Day Air provides overnight service to all addresses within the 50 states and Puerto Rico. Documents and packages up to 150 pounds can be shipped, using either UPS-provided packaging or the customer's own. Delivery is guaranteed by 10:30 AM, noon, or end of the next business day, depending on location.
Saturday delivery is available with Next-Day Air, but an additional $ 12.50 charge for each package is added to the shipping cost.
Second Day Air guarantees delivery to every U.S. and Puerto Rican address by the afternoon of the 2nd day. The cost can be substantially less than overnight service.
UPS also offers Next Day Early AM service, with delivery guaranteed by 8 AM to major cities in the lower 48 states. Call Mail Services to check on rates and availability of service. Additional charges apply.
Substantial discounts are also available for International Express shipments. Click here to link to the International Mail page to learn more about services offered.
Express Air Shipping Document Completion
Shipping documents pre-printed with the University's address and account number are available from Mail Services. Please use these labels for all University business shipments. They can be used for both domestic and international express shipments. Call Mail Services if a supply is needed (442-3272), and they will be sent with your next mail delivery.
In section 1, "Reference Number" box, fill in the departmental or grant account number the shipment is to be recharged against. Enter the sender's name or department/ office name and phone number in the box below it. The 1400 Washington Ave. pre-printed address is valid for all shipments, even those leaving Rockefeller College, the East Campus, UAB and MSC.
In section 2, enter a complete and accurate address for the receiver. The recipient's phone number is required for international shipments and recommended for domestic shipments. Check the small "Residential" box if the address is for the recipients' home.
For section 4, check either the "Next Day Air" box for domestic shipments, or the "Express" box for international shipments.
Section 5 is for special services, Saturday pick-up and delivery, insurance, or C.O.D. Each of these services incurs additional charges.
Check the "Bill Shipper" box in section 7. Do not use the University's pre-printed forms for receiver or third party payment. Blank shipping labels are available from Mail Services.
Sign and date the shipping document in section 9. Peel backing off and apply to package.
If the package is to be put in a drop box, remove the top copy of the shipping document and send it to Mail Services for invoice reconciliation.
Call Mail Services (442-3272) if you have any questions about preparing the shipping document.
Pick-up Times
UPS pick-up at the main mail facility is at 3:00 PM weekdays. Drop boxes are available for express letters and small packages and are located in front of the University Art Museum (5:00 PM pick-up), on the downtown campus outside the Dewey Library (5:30 PM pick-up), at the entrance to the University Administration Building (5:30 PM pick-up), and outside Building C at the East Campus (5:00 PM pick-up).
For more information on UPS services, contact them at 1-800-PICK-UPS (1-800-742-5877) or visit their web site at www.ups.com.
