Information Technology Services: Integrated Administrative System

Project Milestones




Milestones in 2004

Date Milestone
March 2004 The PeopleSoft Financial Aid module is implemented. Freshman Financial Aid award letters are produced and mailed.
January 2004 Course swapping is implemented.
Degree applications are available on-line.


Milestones in 2003

Date Milestone
December 2003 Health Center begins to use PeopleSoft Student Financials for invoicing.
December 29, 2003 Grades are available via MyUAlbany.
October 2003 Advance Registration for Spring 2004 begins.
September 2, 2003 Start of the Fall semester – first semester in the new system.
August 4, 2003 First Program Adjustment Period
June 23, 2003 First Freshman Orientation program with freshman registering online.
June 16, 2003 MyUAlbany implemented. 79,000+ students and >1,125,000 enrollments
Summer registration begins.
PAWS is retired.


Milestones in 2002

Date Milestone
September 19-22, 2002 Upgrade to PeopleSoft 8 was completed.
May 21, 2002 First Student Administration refund check (for the University in the High School Program) signed. See pictures.
March 15, 2002 Student Administration implementation "home stretch" kick off meeting is held.
March, 2002 Course Catalog 'goes live.'
March, 2002 PeopleSoft user conference is attended in Las Vegas, March 4-8. See conference photos and presentations.
February, 2002 University in the High school 'goes live.'


Milestones in 2001

Date Milestone
December 10, 2001 All Funds Reporting 'goes live.'
Summer 2001 Summer Planning Conferences 'go live.'
June 2001 Applications Support Specialist position is filled by Tim Ryan. Please see the Training section.
March 2001 PeopleSoft Higher Education User Group (HEUG) conference is attended in Orlando.
March 2001 Self service, web based Leave Accrual and Usage system is rolled out to the faculty.
January 2001 Crestone consultants assist with Student Administration implementation.


Milestones in 2000

Date Milestone
December 2000 Self service, web based Leave Accrual and Usage system is rolled out to professional staff.
December 2000 Presentation given to University Academic Technology Coordinators providing an overview of IAS and the effects of these projects on the desktop.
November 2000 Income Fund Reimbursable 'goes live' for IFR Project Directors.
October 2000 PeopleSoft User Conference is attended in Los Angeles.
September 2000 Graduate and Undergraduate Admissions 'go live.'
September 2000 Lead programmer analyst joins the Financials team.
August 2000 Admissions implementation teams complete review and revision of the basic business process steps that comprise their application management functions.
July 2000 Financials IFR (Income Fund Reimbursable) project completes Phase 1 including mapping office business practices, customer information training seminar, and analysis of staff roles.
June 2000 Human Resources 'goes live.'
May 2000 UBS moves to Management Services Center providing new training and conference facilities. Finally the staff is united in one location.
May 2000 The University's Advancement Information Systems (AIS) group joins UBS staff and the IAS project.
May 2000 Senior programmer analyst joins the IAS Student Administration technical team.
April 2000 Financials team 'kicks off' IFR Billing and Receivables project to a group of 60 administrators, directors, project managers, and staff associates.
April 2000 IAS project selects Brio.Portal to bring information systems together where users can access their information through the same user interface.
April 2000 Lead programmer analyst joins the IAS Student Administration technical team.
March 2000 IAS Human resources team completes Classified testing for Leave Accrual and Usage add on.
March 2000 UBS fills vacant positions: Financial Technical Team Lead and Instructional Support Specialist.
March 2000 PeopleSoft Special Interest Group (SIG) conference for Higher Ed customers is attended in Dallas.
February 2000 Undergraduate admissions applications and admissions test scores begin to load programmatically into PeopleSoft. Graduate admissions applications data is entered manually.
January 2000 IAS Project publishes its first Newsletter.


Milestones in 1999

Date Milestone
December 1999 Upgrade to PeopleSoft Higher Ed version 7.6 accomplished.
December 1999 Star Wars comes to the IAS project. Three new servers are placed in production.
November 1999 IAS End User Training logs over 530 teaching hours!!
October 1999 IAS contracts with a variety of consultants. Ciber, PeopleSoft and KPMG.
September 1999 Lead programmer analysts joins the IAS Project Financials team.
September 1999 PeopleSoft Administrator role is defined and implemented.
August 1999 Ciber consultant begins to assist Financials with Chart of Accounts and General Ledger.
August 1999 Ciber consultant assists with Student courses and sections functionality and conversion.
August 1999 PeopleSoft User Conference is attended in New Orleans.
June 14, 1999 An Instructional Support Specialist joins UBS staff to work in end-user training.
May 1999 UBS staff completes Business Process Design, Mass Change/Import Manager, and Web Client PeopleSoft technical courses.
April 1999 Production server procurement is finalized.
March 29, 1999 Admissions Prospects 'goes live.'
March 1999 The first IAS end-user training is conducted.
March 1999 BIT consultant assists with Admissions Prospects implementation.
March 1999 PSG consultant reviews Financials end of month and year-end processing.
March 1999 PeopleSoft Special Interest Group (SIG) conference for Higher Ed customers is attended in Dallas.
February 26, 1999 PeopleSoft Higher Ed 7.5 software upgrade is completed.
January 1999 UAS RFQ for consulting services is released.
January 1999 UBS completes PeopleSoft Development Standards document.
January 1999 PeopleSoft functional and technical training courses are completed.


Milestones in 1998

Date Milestone
December 1998 One additional programmer analyst joins UBS staff.
December 1998 BIT consultants review Admissions and Leave Accrual engagements.
December 1998 Training plan for PeopleSoft applications is developed. Grant funding is denied.
December 1998 IAS Project Charter is prepared and approved.
November 11, 1998 PeopleSoft client software installs are completed.
November 6, 1998 Consulting Services contract is negotiated.
November 1998 PeopleSoft User Conference is attended in San Francisco. .
October 1998 Production server procurement with selected hardware platform and peripherals begins.
October 1998 PSG consultants review Financials Chart of Accounts and Student Academic Structure plan.
October 1998 UUP grant proposal for end user training is completed and submitted.
October 1998 Timelines are established for each project.
September 1998 Training room and Project War room is completed.
September 1998 PeopleSoft Financials 7.0 is installed.
September 16, 1998 Overview of PeopleSoft Online Security is presented to IAS Project team.
September 1, 1998 Consultant Request for Quote (RFQ) is released.
July - September 1998 Three additional programmer analysts join UBS staff.
July 7, 1998 IAS Project kick-off meeting with President Hitchcock is held. See Photo Album.
June - December 1998 UBS staff completes several PeopleSoft technical courses.
June 3, 1998 PeopleSoft implementation is presented to Finance and Business by Controller and Director University Business Systems.
June 1998 Advisory Committees & Core Implementation Teams are established. See Project Charter.
May - December 1998 Project Team leaders and customers complete many PeopleSoft functional courses.
May 4 - 15, 1998 PeopleSoft client software is installed for UBS staff, Project teams, and War room.
May 1998 Project Plan is built for overall project management with sub-plan for each implementation.
April 15, 1998 PeopleSoft implementation presentation is done for Student Affairs.
March 1998 PeopleSoft Special Interest Group (SIG) conference for Higher Ed customers is attended in Dallas.
February 23, 1998 OSC signs contract with Peoplesoft.
February 1998 UBS database specialists attend Oracle database courses.
January 1998 PAWS, student access via the Web, is implemented.


Milestones in 1997

Date Milestone
December 1997 Database server is installed.
November 1997 University signs contract with PeopleSoft. RPF, proposals, and contract forwarded to NYS Attorney General's Office and OSC for approval.
September 1997 Technical Team leaders are selected. See Project Charter
September - October 1997 Three new Project Leaders and five programmer analysts join University Business Systems staff.
July 1997 Software RFP responses are evaluated.
July 1997 Software RFP responses are received.
May 1997 IAS web site is launched.
May 12, 1997 Software RFP is issued.
April 1997 Implementation team leaders are selected. See Project Charter.
March 1997 Project to provide students Web access to existing systems begins.
March 1997 Steering Committee is established. See Project Charter.
January 1997 Ad-hoc committee unofficially evaluates software products to determine which could best meet the present and future needs of the University.
January 1997 The University makes the decision to replace all systems with a fully integrated, state-of-the-art administrative system for student, human resources, and financials operating from a single enterprise-wide database.


Milestones in 1996

Date Milestone
Fall 1996 More than five (5) software vendors are investigated.
October 1996 Network readiness assessment is prepared.
February 1996 Site visit to University of Delaware.
February 1996 Project began with focus on providing students with information via the Web.

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