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Department Office Mary Unser, Adm Asst email [menu bar is under construction--items in purple are not linked, items in dark green are linked but pages may not yet have content] OVERVIEW Welcome Page JUST JOINING THE DEPARTMENT.. DAILY OFFICE LIFE Furniture Computer TEACHING Independent studies Teaching on campus Teaching online Course preparation Requirements for syllabi Course materials Course management E-Reserve Student evaluations Grades Incompletes Required student submissions Teaching assistants Student grievances ADVISEMENT Program planning Registering for courses Dept database Monitoring student progress RESEARCH Institutional Review Board (IRB) COMMITTEES Assignment to committees EMPLOYMENT/CAREER ADVANCEMENT Continuing appointment Promotion & tenure DSI Sabbatical leave UUP Leave accrual/reporting UA
POLICIES OTHER
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[page under construction] Assigning and Managing Incomplete Grades Department Policy An Incomplete Grade (I) is a temporary grade requested by a student and assigned by an instructor only when a student has nearly completed the course requirements but because of circumstances beyond the student’s control, the work is not completed. “Nearly completed” means that the circumstances beyond the student’s control happen near the end of the course. An “I” cannot be used as a substitute for poor performance or lack of attendance throughout the course. Once the work has been submitted, the “I” is replaced by a permanent grade based on the instructor’s review of the student’s work. Several conditions have to be met in order to be eligible for an Incomplete Grade:
In the event that conditions (3) and (4) above have not been met, the instructor should assign a grade based on the work submitted by the deadlines specified in the course syllabus. However, there may be circumstances that arise in which an instructor assigns an incomplete grade unilaterally, but this can only be in effect for two weeks beyond the end of a course, and must be resolved either by assigning a final grade (A-F) or by submitting a signed Agreement for an Incomplete Grade. Procedures It is the student’s responsibility to initiate a request for an incomplete directly to the instructor, describing the circumstances that prevent the completion of course requirements on schedule. If the instructor approves, the student and instructor complete the Agreement for an Incomplete Grade. The signed original is given to Linda Papa, who will send one copy to the student, and one to the faculty member. The original is kept on file by Linda Papa. If the work is completed by the agreed due date, a change of grade request is filed by the instructor (either directly, or through Mary Unser), and the incomplete is resolved. If the work cannot be completed by the due date, the student must seek an extension from the instructor. If approved, an amended agreement is signed, and filed. If an extension is not approved, or the work is not submitted by the due date, the instructor will assign a grade based on the work completed, or assign a grade of “E.” The “E” signifies an “I” that has not been resolved, and can only be changed back to an “I” through a formal request to the Department. New office procedures have been put into effect to help manage Incompletes: • Linda Papa will download a list of outstanding Incompletes from Peoplesoft at the end of each semester. • Linda will check that Agreement for an Incomplete Grade forms have been filed for each outstanding Incomplete. (If they haven't, she will follow up). • One month prior to the completion date, Linda will remind both the student and the instructor. (If the instructor agrees to an extension, this has to be indicated on the form, and resubmitted to Linda Papa with the new completion date). A copy of the Agreement for an Incomplete Grade can be viewed/downloaded below. Agreement for an Incomplete Grade download pdf
Use the menu to the left to navigate to each topic. Not all links are activated, however, and during the construction phase of this handbook, there may be significant changes in both menus and content. I welcome your feedback! (email Sean Walmsley seanwalmsley@mac.com with "Faculty Handbook" in the Subject Heading)
Last Updated: November 29, 2006
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