The Office of Purchasing and Contracts offers a number of online ordering systems that enable users to place orders from state contracted vendors from their desktop. The benefits of these systems include immediate responses to cost, availability, online products searches and no AP-102 requirement.
To register for online ordering, please submit a completed online ordering registration form, found here.
Please feel free to contact the Office of Purchasing and Contracts at 437-4579 if you have any questions.
LETTERHEAD, BUSINESS CARDS & ENVELOPES
The Office of Purchasing and Contracts has negotiated various contracts for the printing of commonly used University items. By establishing contracts with vendors, letterhead, envelopes and business cards, these items can be purchased at significant savings. To place an order for these items, you must complete a University Online Ordering Registration Form. To register for access to the on-line ordering system, please complete the online Registration Form.
Business cards may also be ordered from The Rapid Copy Center.
Click here to download the step-by-step "How to Order" PowerPoint presentation.
The University currently takes advantage of the New York State Office of General Services' contract for office supplies to provide desktop ordering of commonly used office supplies. Some of the advantages to desktop ordering include immediate responses to cost, availability, delivery schedule and on-line catalog product searches.
All orders for office supplies must be placed through one of the on-line vendor systems by departmental end users. The end user completes an order through the web application and depending on approval levels and the dollar value of the order; the order is then sent either directly to the vendor or is routed for departmental approval and/or approval from the Office of Purchasing and Contracts.
To participate in this program, you will need to complete the online Registration Form. Upon registration you will receive a system generated e-mail with a username and a password. The vendors' offer on-line training or someone from the office can arrange to meet with you individually for training. You can access the vendors' sites by clicking here.
If orders require departmental approval, the departmental approver will need to register separately.
The layout and design of University Stationery Items cannot be altered or modified in any form. Stationery fonts, logos, and designs are all to be produced with adherence to the University Graphic Identity Manuals.
GRAPHIC IDENTITY MANUAL
The University at Albany's Graphic Identity Manual provides a foundation for clear and consistent communications of the institution identity. The official policies and standards for the design of University at Albany stationery, publications and other applications are also available within this graphic identity manual. The accompanying link notes specific procedure to be followed by all members of the University community.
INDUSTRIAL AND COMMERCIAL SUPPLIES & EQUIPMENT
The University takes advantage of an online ordering system from a state contract vendor which sells products under Group 39000 titled, "Industrial and Commercial Supplies". You must complete the online Registration Form to gain access to this system. Users are also reminded to contact our sales representative at (518) 326-0918 on any orders over $2,000 to request that better pricing be loaded onto the system if it is available. The entire product offering is available in PDF format on their website and usually has very quick turnaround. When using this system, no AP-102 forms are needed but departments are expected to ensure that all items have been received in a satisfactory manner. If items are not received in a satisfactory manner, please notify the Office of Purchasing and Contracts to discuss. Please note that this ordering system is also available through the Research Funded portion of the Purchasing and Contracts website. To place an order click here.
The University currently takes advantage of the New York State Office of General Services' contracts for lab supplies to provide desktop ordering of commonly used items. These vendors offer a one-stop shopping feature that allows end users to order directly from them through a web-based application. Some of the advantages to desktop ordering include immediate responses to cost, availability, delivery schedule and on-line catalog product searches.
All orders for lab supplies may be placed through the on-line vendor system by the departmental end users. An end user can complete an order through the web application and then route the order to either another departmental level for approval or directly to the Office of Purchasing and Contracts for approval and release to the vendor.
Those items requiring special approvals such as radioactive materials, lasers, syringes and live vertebrates (lab animals) may not be ordered using the online system.
To participate in this program, please complete the online Registration Form. Once your access has been established, we will notify you and provide you with user identification information and a password. The vendor offers on-line training, and we can also arrange to meet with you individually for training. You can access the vendors' sites by clicking here.
Please note that this ordering system is also available through the Research Funded portion of the Purchasing and Contracts website.
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