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State Funded Purchasing & Contracts
 
Institutional Services |Purchasing and Contracts |State Funded Purchasing | Online Ordering Registration

Online Ordering Registration

Introduction

New Registration

Amendment

Registration Form

 

Introduction

Access to the online ordering systems requires a user signon and/or user password.  A simple online registration process is necessary to acquire user rights.  A similar online process is used to amend user rights for an existing signon.

Please follow the instructions for either a new registration or to amend an existing registration.  Click the submit button once you have supplied the required information.  The information will be received in the Office of Purchasing and Contracts where it will be reviewed. If the registration is found to be in order it will be submitted to the selected vendor(s).  If any anomalies are found with your submission, a staff member from the Office of Purchasing and Contracts will contact you.

There are two types of registrations:

  1. New Registration: this is to be selected for first time registrations.  First time registrants are (a) first time using this form; (b) new funding type (currently have State funded account(s) adding Research funded account(s)), etc.; (c) adding an additional online vendor (currently registered with OfficeMax and you are adding Grainger).

  2. Amended Registration:  this is to be selected for the following changes in your profile (a) name; (b) e-mail address; (c) phone number; (d) departmental change; (e) street address; (f) ship to location; (g) approver (now need one or the current one has changed); (h) account number(s).

You must be authorized to place orders on the accounts that you select. If you are not currently authorized to place orders for any accounts that you selected, please complete the Online Orders Account Authorization Form. Please have the Account Manager sign and date the form and fax it to the Office of Purchasing and Contracts at 437-4571.

New Registration

  1. Select the New Registration radio button if you meet one of the following criteria:
a.  First time using this form;
b.  New Funding Type (currently have State funded accounts and adding Research funded accounts);
c.  Adding an additional online vendor (currently registered with OfficeMax, adding Grainger).
  1. Please select choose the funding type(s) you will be utilizing (depending on your selection, one or two boxes will appear at the bottom of the screen):
a.  State.
b.  Research.
c.  Both.
  1. Please enter, information specific to your registration:
a.  First and Last Name.
b.  E-Mail.
c.  Phone.
d.  Department
e.  Street Address, City, Zip.
f.   Building and Room Number.
g.  Order Approval Required.
    • If Yes is selected, boxes for the following will appear and the information will need to be completed:
  • Approver First and Last Name

  • Approver e-mail will need to be entered
      • If No is selected, you will move to step h
    h.  Account Information:
      • You must be authorized to place orders on the accounts that you select. If you are not currently authorized to place orders for any accounts that you selected, please complete the Online Orders Account Authorization Form. Please have the Account Manager sign and date the form and fax it to the Office of Purchasing and Contracts at 437-4571.

      • State Accounts:  The 8 digit account is required. The 8 digits are comprised of the 6 digit account number plus the 2 digit sub-account. If the account does not have a sub-account number, please enter 00. Enter state accounts in the following manner: 12345678; 45678912; 78945600

      • Research Accounts: Entered in the Project-Task-Award format. Enter research accounts in the following manner: 1234567-1-12345; 6543210-32-96524; 4567891-5-25898

      • Multiple accounts must be separated by a semi-colon.

      • Do not place a semi-colon after the last account.
    i.   Vendors you want access to (must select at least one)
    1. Prior to submitting, please do the following:
    a.  Review your information.
    b.  Print for your records
    1. Select Submit key
    a.  If all information has been entered properly, a Thank You screen will appear. Please close out of the program.
    b.  If information is missing or has been entered incorrectly, a pop-up listing that information will appear. You will need to correct that information.
    1. The Office of Purchasing and Contracts will review all submitted information. If everything is in order, the information will be forwarded to the selected vendor(s). If anomalies are found you will be notified and will need to resubmit the registration.

    2. Access the Registration Form.

    For a PowerPoint step by step presentation on how to submit a new registration, please click here.

    Amendment

    1.     Select the Amendment radio button if you are making one of the following changes to your profile:

    a.  Name
    b.  E-mail address
    c.  Phone number
    d.  Department
    e.  Street Address
    f.   Ship to location
    g.  Approver (now need one or the current one has changed)
    h.  Account number(s)

    2.     Please enter the reason for the amendment:

    a.  The reason must be at least 10 characters but less than 75
    b.  Examples include:
      • Relocated to UAB 111

      • New Approver is John Doe

      • Adding new Ship To

      • Adding new State account

    3.     Next the funding type which the amendment pertains to will need to be selected.

    a.  State.
    b.  Research.
    c.  Both.

    4.     Please enter information specific to your amendment:

    a.  First and Last Name.
    b.  E-Mail address.
    c.  Phone number.
    d.  Department
    e.  Street Address, City, Zip.
    f.   Building and Room Number.
    g.  Order Approval Required.
      • If Yes is selected, boxes for the following will appear and the information will need to be completed
  • Approver First and Last Name

  • Approver e-mail will need to be entered
      • If No is selected, you will move to step h
    h.  Account Information:
    • You must be authorized to place orders on the accounts that you select. If you are not currently authorized to place orders for any accounts that you selected, please complete the Online Orders Account Authorization Form. Please have the Account Manager sign and date the form and fax it to the Office of Purchasing and Contracts at 437-4571.

    • State Accounts:  The 8 digit account is required. The 8 digits are comprised of the 6 digit account number plus the 2 digit sub-account. If the account does not have a sub-account number, please enter 00. Enter state accounts in the following manner: 12345678; 45678912; 78945600

    • Research Accounts: Entered in the Project-Task-Award format. Enter research accounts in the following manner: 1234567-1-12345; 6543210-32-96524; 4567891-5-25898

    • Multiple accounts must be separated by a semi-colon.

    • Only enter the accounts that you are adding to your profile.

    • Do not place a semi-colon after the last account.

    i.       Vendors that this amended registration are to be applied to (must select at least one).

    5.     Prior to submission, please do the following:

    a.  Review your information.
    b.  Print for your records

    6.     Select Submit key

    a.  If all information has been entered properly, a Thank You screen will appear. Please close out of the program.

    b.  If any information is missing or has been entered incorrectly, a pop-up listing that information will appear. You will need to correct that information.

    7.     The Office of Purchasing and Contracts will review all submitted information. If everything is in order, the information will be forwarded to the selected vendor(s). If anomalies are found you will be notified and will need to resubmit the registration.

    8.    Access the Registration Form.

    For a PowerPoint step by step presentation on how to submit an amended registration, please click here.


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