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State Funded Purchasing and Contracts
 
Institutional Services |Purchasing and Contracts |State Funded Purchasing | Executive Orders

Governors Executive Orders

EXECUTIVE ORDER 4

Governor David A. Paterson signed Executive Order 4 (EO4) on April 24, 2008.  EO4 establishes a state green procurement and agency sustainability program.  The goals of EO 4 include the conservation, improvement and protection of natural resources, the promotion of effective methods to reduce energy and resource consumption and the procurement of commodities, services and technology that minimize the potential environmental and health impacts of these activities.  Please take a moment to familiarize yourself with the Executive Order.

On October 7, 2008, the University distributed a list of general guideline and to begin the process of implementing them in to the normal course of campus operations.  Those guidelines include the following:

  •  The use of copy paper, janitorial paper and other paper composed of 100% post-consumer recycled content and processed chlorine-free to the extent practicable.
  •  The use of 100% post-consumer recycled content paper to the extent practicable in all University publications.
  •  The implementation of programs to separate recyclable materials.
  •  The implementation of programs to reduce waste.

The Office of Purchasing & Contracts has developed a list of products that the campus community can consider when purchasing commodities include in the Executive Order.  The list is not exhaustive, updated periodically and identifies vendors from whom we are currently doing business.  Please spend some time reviewing the list.  We are always happy to add to it if you have discovered another commodity that complies with the Executive Order.

Additionally, the Rapid Copy Center (located in BA-B26) uses a wide range of papers that contain the maximum percentage of post-consumer recycled content that is currently available.  Please consider Rapid Copy for your copying needs.  They can be reached at 442-3245. You can also submit your copying jobs via Digital StoreFront.

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EXECUTIVE ORDER 6

Governor David A. Paterson signed Executive Order 6 (EO6) on June 4, 2008.  EO6 is designed to ensure the cost-effectiveness of contracts for personal services.  More specifically, pursuant to EO6, the University must justify, with compelling reason(s), why the state work force of public employees wasn't used to carry out the services associated with the contract.

EO6 stipulates that state agencies should enter into private vendor contracts only after consideration of whether state employees can practicably meet the same need by providing services of the same or better quality for equivalent costs.

To that end, the University's Office of Purchasing and Contracts will now require any department requesting to enter into a Qualified Personal Service Contract that meets the minimum criteria of the EO6 to justify in writing, why the state work force wasn't utilized in the implementation of the services provided in the contract.

A Qualified Personal Service Contract shall mean any contract entered into by the University with any private party pursuant to State Finance Law 163, under which (a) the University believes that a majority of the costs of the contracts are attributable to compensation of the contractor's personnel; and (b) the University can reasonably anticipate that it will incur costs for the compensation of personnel of $1 million or more over any twelve-month period. 

A Qualified Personal Service Contract shall include contracts whose primary purpose is evaluation, research and analysis, data processing, computer programming, engineering, environmental assessment, health and mental health services, and accounting, auditing or similar services.

A member of the Office of Purchasing and Contracts will contact the end-user in all cases where a department wishes to conduct a procurement involving a service as describe in the EO6.  Please access Executive Order 6 for additional information.

For a listing of current University at Albany, Qualified Personal Services Contracts, please click here.

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EXECUTIVE ORDER 18

On May 5, 2009, Governor Paterson signed Executive Order 18 prohibiting the use of State funds in the purchase of bottled water for use in State facilities. Pursuant to this, on October 1, 2009, Kevin Wilcox, Associate Vice President and Controller, issued a campus wide policy prohibiting bottled water purchases made with State and other campus funds, including but not limited to IFR accounts, Research Foundation accounts, UAS funds, UA Foundation accounts and Student Housing Corporation funds.

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