It is the policy of the University, to require contractors, subcontractors and licensees to certify to the adherence by manufacturers to labor standards in connection with working conditions, compensation, employee rights to form unions and the use of child labor.
This policy affects the University and Research Foundation's expenditures for textiles, apparel, and sports equipment. Vendors supplying the University and the Research Foundation with textiles, apparel or sports equipment are required to submit with their proposal a Vendor Certification of Compliance with Fair Labor Conditions. In addition, the Research Foundation follows the regulations set forth in the Fair Labor Standards Act, which requires all contractors to pay the prevailing wage and sets specific limitations on child labor in age and hours worked.
The University as stated in its Statement of Principles for Workers' Rights is committed to the principle of humane working conditions for workers involved in the production of goods bearing the University and the Research Foundation's designs, trademarks, service marks, logographics, symbols, and other indicia. This commitment pertains to items, which are purchased, rented, or otherwise acquired. Any product containing the University or Research Foundation's designs, trademarks, service marks, logographics, symbols, or other indicia must be from companies licensed by the Licensing Resource Group.
1. A contractor or licensee (hereinafter the "vendor") shall in connection with the purchasing of apparel, textile, or sports equipment provide the following:
a. Certification of Compliance with Fair Labor Conditions attesting that such apparel, textile or sports equipment was/will be manufactured in compliance with all applicable labor and occupational safety laws including but not limited to child labor laws, wage and hour laws and workplace safety laws; and
b. If known:
(i) the names and address of each subcontractor to be utilized in the performance of the contract;
(ii) the vendor and each subcontractor's applicable state tax identification number; and
(iii) the name and address of all manufacturing plants utilized by the vendor or its subcontractor in the performance of the contract.
2. Each vendor shall be responsible for ensuring their subcontractor's compliance with this procedure and applicable labor standards.
3. Upon request, during each year of the term of the contract, a written assurance from the vendor and each of its subcontractors that the vendor or subcontractor is in compliance with this procedure. This request may seek confirmation of compliance with some or all of the requirements of this procedure, and may require the response to be submitted under penalty or perjury. The vendor shall provide the written assurance within the time period specified which shall not be less than 15 business days from the receipt of the request.
Enforcement and Vendor Compliance
In order to ensure vendor compliance, the Research Foundation may, at its option, undertake the following:
1. Third Party/External Monitoring
To ensure that anti-sweatshop labor practices are independently verified and complied with, the University may decide to implement compliance programs such as joining an independent external monitoring agency to monitor compliance with anti-sweatshop standards.
2. Code of Conduct
The University may require that a vendor join an independent external monitoring agency or require adherence to a code of conduct consistent with the University's policy.
If the University chooses to join an independent external monitoring agency or create or adopt a code of conduct it may result in additional compliance requirements for the vendor. Such compliance requirements may be adopted in so far as they do not conflict with any terms of this policy.
The links listed below may provide useful information to assist you in the procurement of these items.
1. Provost Santiago's Memo
2. Statement of Principles for Workers' Rights (PDF)
3. University Logos (PDF)
4. Licensing Resource Group (LRG)
5. Vendor Certification of Compliance with Fair Labor Conditions (PDF)
Information on Licensing Resource Group's (LRG) separate license types, cost, and how long it generally takes to become licensed is identified below.
Please note, vendors will also have to pay an annual administrative fee of $80, plus the royalty advance for each school - in this case Albany is $100 for apparel vendors, and $50 for non-apparel. These will be invoiced once the vendor's application has been approved.
For new vendors applying for a license, the time table is typically 2-4 weeks. A vendor who is already licensed with at least 1 LRG school and is looking to add the Albany license to their portfolio can do so in less than a week.